Office of the Registrar Knowledge Base

This website contains references to policies, processes, procedures, forms and other materials, collectively known as Knowledge Base, for internal use by the Office of the Registrar of AGSB. It is a Knowledge Management (KM) initiative of Conrado G. San Pedro, Jr., MTM, Assistant Registrar for the Ateneo Graduate School of Business, Ateneo Professional Schools, Ateneo de Manila University.

Mandate

Student Management – admissions, enrollment, promotion, graduation, discontinuance
Student Records Management – acquisition, validation, security, issuance, preservation
Principal liaison with the Commission – reports, official correspondence, representation

OUR-AGSB Services (FAQs)

Office Policy/Process Updates

Email

Loop in the University Registrar

Dr. MM has requested that we loop her in on all correspondence related to operational concerns of our respective offices. This means all correspondence that has to do with policy, process, and exemptions related to student management (enrollment, withdrawals, LOA, graduation, etc.), records management (issuance, verification, completion and change of grade, enrollment reports, etc.). For starters.

For immediate effect.

(Rey, 2023-0720 RE: Operational Concerns)

Leaves

As discussed during our meeting earlier today with Doc MM presiding, the following will be the process from this point forward (supposed to be June 1, 2024 but we only talked about this officially during this meeting):

Step 1. Fill-out the Leave Form and sign.

Step 2. Submit

- For the Staff:

- 1. Submit to the Assistant Registrar for signing.
  2. The Assistant Registrar shall then endorse the form to the University Registrar by email for proper action (cc: Associate Registrar for Administration; the Office of the AGSB Dean or their representative; the Staff concerned).

- For the Assistant Registrar:

1. 1. Submit to the Associate Registrar for Administration for signing.
  2. The Associate Registrar for Administration shall then endorse the form to the University Registrar for proper action.

Step 3. To HR

I will send back signed copies of the forms to you (same with ALS, ASMPH and ASOG) but I will also forward a copy to HR.

Sources:

Din-Din, 2024-1009 RE: Application for VL
Process Documentation RE: Updates on the Sick Leave Process (OUR-AGSB), 240705

Tools:

See Leave Record.

e-Signature

Office Systems

Communication

COVID-19 Registrations Chatroom

OUR-AGSB for signature (shared folder)

Reference: cae

Official communication channel

Call-Forwarding & Mobile Numbers

New I.T. Email Addresses

itsupport@ateneo.edu

The new email address of
the IT Department

canvas.gsb
@ateneo.edu

Anything Canvass LMS Related

Document Management

Blueberry Jam Project: Document Scanning, Archiving, and Management

archiving categories.docx

Courier (WWW Express)

Account Details

Acct. Name: ATENEO DE MANILA UNIVERSITY - AGSB
Acct. Number: 642216446

Registered: Dr Marlene M de Leon (appears in their system)
Registered online 260211: Ral Lacsamana & Jong San Pedro, 0962 541 1694 (not yet appearing in their system)

(Preferred Booking) Customer Care 8879 8888, customercare@wwwexpress.com.ph

Online Booking System: https://onlinebooking.wexpress.com.ph:8080/OnlineBooking/login.htm
U: registrar.gsb@ateneo.edu
P: szWyy6kQ7Lj6wdD (FF-gen)

Contact Person: Ral Lacsamana, 0933 932 0499

Resources:

Desktop files at C:\Users\rbaca\OneDrive\Documents\Policy, processes, issuances\OUR\WWW Express Courier
WEXPRESS ACCOUNTS at cae

Registration

Academic Information Management System

AIMS Test Site (old)

AIMS Cloud Test Site

DR Live Form

Overload

(Shine/Danny)

Graduation

Diploma Releasing

OR e-Link inter-office collaboration systems (initiatives by AR Jong San Pedro MTM)

Graduation Clearance Online System | Graduation-related Payments Monitoring System (GradPays)

System/Program Initiatives

Registrar Online Services

OR e-Link

Inter-office systems

The 5S Program

Collaboration w/ AGSB

SLA

Service Level Agreement w/ AGSB

OUR-AGSB Staff Work Arrangement

AGSB Updates

Classes 50% onsite

FAQs on Meeting the Regulations for Onsite Hours Attendance (Memo No. AGSB-ACAD-2324-021)--2024 Jan 26

The New AGSB Mission, Vision, Values

New MVV

Relaxation of Residency until EO 2022-23

Leniency policy on enrollment requirements & residency until EO 2022-23--2022 Sep 19

Memo on Continuing Relaxation of Residency Requirements AGSB-OD-2223-006.pdf

Policy & mechanics of online/onsite sessions 1-2022

Memo APS Registrar OIC April 11-13, 2022.pdf

AGSB International Accreditation

Ateneo de Manila University_Membership Certificate.pdf

Master of Entrepreneurship

ME Page

No Faculty Names During Registrations

Max. Courses 3 for SMH/2 for Regis

Memo - New Policy on maximum number of subjects a student can take per term.pdf

Overload Process

AGSB Process for Overload 2021.pdf

Online Clearance

OR Memo - Online Clearance.pdf

Social media

Facebook: @AteneodemanilaGSB
Instagram/LinkedIn/Tiktok: @ateneogsb

STRAMA Guidelines

Revised guidelines for the Strategic Management capstone paper (Memo No. AGSB-DO-2425-040

Website updating

Hi Jong,
DITS will no longer be the one that uploads content. Right now, Riezl will upload. Please send it to dean.gsb@ateneo.edu so that Riezl, Khrisna, and I will be able to see it.
Thanks,Jet
RE: AGSB Website refresh, updates needed by Monday August 12, 8/5/24

University Updates

Security

University Radio-Frequency Identification (RFID) Guidelines (CSMO, 6/24/25)

Ateneo Stationary (UMCO)

Ateneo Stationary Policy (letterhead, memo, etc.)

↬ Other reference files can be found in OneDrive - ateneo.edu\Documents\Letterhead

CFMO Contact Details

CFMO Blueboard 2022-0001 Final (1).pdf

Work-from-Home Guidelines

Guidelines for WFH Conduct 12 11 2020.pdf

CHED Updates

AdMU: Autonomous (Sept. 16, 2024-Sept. 15, 2027; #52)
CHED Issuances

Enrollment Process

DR Instructions to students:

For those who cannot register online due to curricular exception or cross-enrollment requests, probationary status, over-tenure, or returning from LOA, simply fill-out the Request for Direct Registration online form at the Registrar’s Online Services webpage. It will be processed during the support services schedule above on a first come, first served basis. To see the status of your request, simply click on Monitor approval status on the same webpage. Please be reminded that only requests made through this online facility will be processed. No requests or follow-ups through email will be entertained.

Source: Registration Schedule & Process for Term 5, AY 2019-2020

Applicable for:

Special cases: