iPOS How-To Guide

The iPOS will require you to list an faculty committee advisor name which will depend on your culminating event.

• Thesis and PhD students must list their faculty supervisor (1 chair or 2 co-chairs). 

• RAS Applied Project students must list the faculty member who will supervise the applied project (CSE 593).

• Portfolio and Capstone students must list the program chair for their program as follows:

• Computer Engineering: Dr. Martin Reisslein, program chair

• Computer Science: Dr. Aviral Shrivastava, program chair

• Data Science Analytics & Engineering: Dr. Rong Pan, program chair

• Industrial Engineering: Dr. Feng Ju, program chair

• Lean Six Sigma Black Belt Certificate: Dr. Feng Ju, program chair

• Robotics & Autonomous Systems: Dr. Sangram Redkar, program chair

• Software Engineering: Dr. Srividya Bansal, program chair

International students planning to complete internship as part of their academic experience are required to list CEN/CSE/DSE/IEE/SER 584 credits on the initial iPOS in the Open Courses section.  

When adding the course to the iPOS, click the magnifying glass icon to populate and select the course title.

The 584 credits cannot be added later, only removed, so it is strongly recommended to list the credits even if you are unsure of your plan. A maximum of 3 credits can be listed, 1 credit hour for each eligible semester. Students are eligible after completing  an academic year, or two fall/spring semesters. See resources linked below for more information on internship/CPT.

More information can be found at the following links:

• SCAI Handbooks

• SCAI CPT Policy

• SCAI CPT Application

Only courses that are meeting degree requirements and CPT/internship credits can be listed on the iPOS. Refer to your program handbook for degree requirements. The following courses are not allowed to be listed on the iPOS:

• 580 Practicum

• 595/795 Continuing Registration

• IEE 585 Six Sigma Capstone (can only be listed on LSSBB Certificate, not master's programs) 

• IEE 594 Conference & Workshop (only IE PhD students may list this)

• Deficiency courses

• Courses with an “I” grade

• Courses with a “W” grade

• Courses with grades of “D” (1.00) and “E” (0.00) cannot appear on the iPOS but will be included when calculating the graduate GPA and cumulative GPA.

• ‘Y’ grades will not be accepted on iPOS with exception of 584 & 599/799 and for coursework completed in Spring & Fall 2020, Spring & Fall 2021.

If your iPOS is inaccurate and/or incomplete, advising will return your iPOS to you with comments to revise and resubmit. These are the most common reasons that iPOS are returned.

• Incorrect Faculty Chair

• Missing 584 (international students)

• Enrollment does not match prior or current registration

• Listing equivalent courses

  • Check Enrollment Details to see if credit can only be earned for one course or another

• Adding incorrect number of courses in the different iPOS sections and/or in total courses listed

  • Only list the number of credits needed to meet requirements unless otherwise specified by advising

• Incorrect expected graduation term

  • List the term in which you plan to complete you last course

Students must complete the initial iPOS BEFORE the first official graduate semester.

Students can list up to 12 "pre-admission" credit hours, 9 of which can be shared. In order for 12 credits to be approved on the iPOS, students must have 3 credits in "reserve" status on the DARS, completed with 'B' or better.

All courses you would like to apply to your program must be submitted through the iPOS for approval. You may be required to submit a syllabus so it is recommended you gather this information before submission. Please refer to the ASU pre-admission credit policy in the graduate policies and procedures.

• Computer science students must submit the transfer credit request form and required documentation.

Students may apply up to 30 credit hours from a previously awarded master’s degree toward their doctoral plan of study with approval of the department and the graduate college. At the time you submit your first/initial iPOS the master’s degree will be reviewed.

• Computer science PhD students must submit the computer science transfer credit request form and required documentation.

• Data Science, Analytics and Engineering PhD students must submit the Data Science, Analytics and Engineering Transfer Credit Request Form and required documentation.

Can I change my iPOS after it is submitted and approved?

Yes! You may update your iPOS as many times as needed by submitting a course change.  We recommend you review your iPOS once per semester and update it to align with your course registration. The course change will be approved as long as the degree requirements are still met. Remember that you should always be adding and removing an equivalent number of credits. 

I am trying to submit course changes but do not see the right semester in the term choices? 

Courses in the current semester, or that you are registered for in the next semester, must be added "from transcript" not as "future course". That means that if you have a course listed already for a future course, you will not see the current semester in the term dropdown if you want to change one to the on-going semester. 

You will need to "remove" the current listing and re-add the class for the term you have enrolled, using the "from transcript" option for electives, or by selecting the enrolled section for core or concentration requirements in the add menu.  

I get a notification when adding a course to my electives that it "meets an applications/systems/foundations area requirement". Does this mean I can't add it as an elective? 

Courses from any of the area lists can be used toward electives, as long as they are not being used to meet your core requirement or a concentration requirement. The pop-up warning lets you know the course could count toward that particular area, however it does not prevent you from including the course in your electives. So if you have already fulfilled area, you may disregard the alert message. You should still be able to submit the iPOS even with these notifications, provided all sections have the correct number of credits and meet degree requirements. 

I am am being prompted to petition for "deviating from the approved curriculum." I have verified that my iPOS aligns with the degree requirements. What should I do? 

There may be an error with the system not recognizing a course. Please add your comments to the petition and submit for advising to review.

When will my iPOS be reviewed by Advising?

Please allow 2-3 weeks processing time.

If I list a course on the iPOS, will this ensure that I am able to enroll?

Course registration and iPOS approval are separate. If a course is listed and approved on the iPOS, this does not reserve a seat or guarantee registration in the course.