Overview and Tips from Debbie! (who manages the PLRF requests)
Billing & Shipping Addresses for online purchases
Billing Address for all online purchases use the SBO address:
2488 Idiens Way, Courtenay, BC V9N 9B5
Shipping Address: Use your own address.
Do not use the SBO address for any shipping purpose.
PLRF invoices
Should be billed to the school (not parents or teachers or programs):
NIDES 2505 Smith Road, Courtenay BC V9J 1T6
Submitting Pcard Expenses
Submit online (preferably weekly), but mail receipts only once per month (after the 28th).
Do not include online receipts (eg. Amazon) in the mail.
When submitting online, under PURPOSE, please be more specific than “Classroom supplies” for example. If you bought 20 items, I don’t require a full list but if it was Art supplies, then “Paint, brushes, clay for Art” would be acceptable.
Refer to the Teacher Handbook for full details.
Receipt Tips
Scan the detailed receipt and credit card slip together as one PDF.
PDFs are much easier to print and read than JPGs/photos.
Tools that work well: Microsoft Lens app (free), or the Notes app on iPhone.
How to convert a jpg to pdf -- smallpdf.com/jpg-to-pdf
Amazon Changes for Receipts
The old Printable Order Summary (POS) is no longer available; this isn’t ideal as the old style included all required details.
I will accept Amazon Invoices for now but be aware they may not match your Pcard charge exactly and I might need your help to match the charges.
This could change as Amazon’s documentation evolves.
Mailing Envelopes & Return Labels
If you need return envelopes or mailing labels for your Pcard receipts, let me know.
Invoices from Vendors
If a vendor doesn’t accept credit cards:
Request an invoice billed to:
Navigate NIDES
2505 Smith Road
Courtenay, BC V9J 1T6
Do not accept invoices billed to you personally.
Applies to all SLRF invoices as well.
Vendors must supply their own invoice — do not create one for them.
I will contact vendors to setup accounts for EFT payments. The district does not pay by e-transfer.
Rent invoices are to be made out to the school and sent to nides.accounts@sd71.bc.ca
Contact Info
Please use only the following email addresses for all communications. I monitor both daily:
debbie.schmold@sd71.bc.ca
nides.accounts@sd71.bc.ca – all rent invoices are to be sent here