PROGRAM LEARNING RESOURCE FUND (PLRF)

The PLRF is available for HLC and Compass-blended programs to provide a well-rounded learning experience for their students.  Teachers will have access to up to $400 per year/per student for:

• field trips, learning support resources, guest speakers, activities, and more

• resources needed for administration of the program (eg. printer paper for classroom use, office supplies, etc)

• facility rental over allowable amount (contact your VP for concerns)

This fund is intended to support the student in learning the instructional components that cannot easily be delivered through Distributed Learning.

All purchases over $2,499.00 must now be processed through SD71 as a Purchase Order through the following steps:

1. Complete the Purchase Order Request Form

2. Attach an invoice from the proposed vendor in the PO request form

3. Note: Purchases over $2,499.00 are paid by the school board office and should never be paid by p-card

For each receipt:

1. Complete the online reconciliation form

2. Attach a scanned PDF of the store receipt and the itemized, detailed store receipt. A debit/credit card receipt (the one that comes out of the little machine) on its own isn’t sufficient. Using a mobile-friendly scanner-app makes the job quick and easy. Photos can be hard to print properly, so avoid these.

3. Pop those hard-copy receipts into and envelope and attached one of the pre-paid mailing labels sent to you by Debbie.  The envelopes must be in the mail by the 28th of each month, whether it holds one or twenty receipts. This ensures your spending spreadsheet is as up-to-date as possible.  Please be sure to add your name and return address on the envelope so our accounting department knows who they are from.

Try CamScanner! It allows the user to convert the scan into a PDF and can be easily attached in the online reconciliation form. 

Have an iPhone? Check out this video on how to easily scan and upload your receipts using the Notes app. 

Many mentors do not accept credit card. In those circumstances, an invoice will be required to generate payment either by direct deposit or cheque. Please note, SD71 does not have e-transfer available at this time.

For each request:

Obtain an invoice from your vendor - billed to Navigate NIDES. If they do not have one to provide, please ask them to fill out either vendor invoice template, No GST

OR

vendor invoice template, With GST (vendor has a business/GST number) depending on whether or not the vendor has a GST number and will charge you the tax.

• If the vendor is new to SD71, the Accounts Clerk will reach out to the vendor to complete the New Vendor Application 

• Complete the online PLRF invoice form, ensuring you attach an invoice.

Once all necessary information is received, it may take up to 3 weeks to complete. With the new online NVA, however, direct deposit information is required and results in more efficient and quicker payment for vendors.

You can track your PLRF spending by viewing your individual spending spreadsheet. It is accessible in your division folder in Google Drive.