Employees who utilize their personal vehicles to conduct A Better Life Homecare business are eligible to request reimbursement for local mileage. Local mileage reimbursement is for local travel related to the performance of an employee's regular job duties (and for occasional local travel for required meetings and/or professional conferences within the State). It is important for Agency employees to understand that inappropriate and/or excessive mileage will not be reimbursed and employees may be subject to disciplinary or criminal action.

Employees must have an active driver's license, wear a seatbelt while driving, and use hands free wireless devices (confirm compliance on reimbursement on form). Any change in drivers license status must be reported immediately to HR.

Unallowable Miles Unallowable miles cannot be included in an employee's request for mileage reimbursement. This includes non-chargeable commuting miles between home and the employee's regular work site; the minimum and maximum thresholds for daily and monthly mileage usage; and personal mileage. Mileage between the last destination of the day and home cannot be included for reimbursement unless there is remaining mileage after the regular commuting miles have been deducted. Employees who include unallowable miles in their request for mileage reimbursement will be subject to disciplinary action.

The Mileage Sheet is signed by employees under penalty of perjury and fraud to be true and accurate.

Employers reserve the right to audit and verify payable mileage expenses via GPS, mapquest, google or any means that are credible.

PROCEDURE:

Supporting Documentation Required for Local Mileage Reimbursement. Employees must submit a completed and signed Mileage Sheet weekly to their supervisor for approval prior to submission for payment.

For mileage reimbursement to be included in the payroll it must be submitted by Monday noon to be processed timely.

Failure to complete and submit the Mileage Reimbursement Form within the month may result in forfeiture of the employee's mileage reimbursement claim.

Falsification of any mileage documentation will lead to disciplinary action up to and including termination of employment.

Mileage is paid at the annual IRS approved per mile rate.

Please sign this document to attest that you have read and understood the mileage reimbursement policy and procedure.