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Forms:

• ABC Deposit Receipt: See "DEPOSITS/FUNDS/PAYMENTS/TRANSFERS" in Finance tab

• Request for Payment: See "DEPOSITS/FUNDS/PAYMENTS/TRANSFERS" in Finance tab

• Request for Funds: See "DEPOSITS/FUNDS/PAYMENTS/TRANSFERS" in Finance tab

• Request for Transfer: See "DEPOSITS/FUNDS/PAYMENTS/TRANSFERS" in Finance tab

• Tax Exempt Forms: See "IMPORTANT TAX EXEMPT FORMS" in Finance tab

Systems:

• RAMP:

• DragonFly:

• Arbiter:

PBA Access/Explanation 

• School PBAs are accounts for general athletic department operations. These accounts are funded through the ABC/CPS Athletics contract (reference Schedule B)

• Spreadsheet for self tracking: *Coming Soon*

• Reports will be emailed out directly to athletic directors on the first of every month with PBA ledgers and balances. If there are any questions please reach out to the Senior Manager of Athletics.

DD/Member Services Access/Explanation/Creation 

• Donor Directed accounts (or member accounts) are created at the school level and completely funded and managed by the school athletic director. There is no connection between the ABC/CPS Athletics contract and these accounts. Donor Directed accounts can be made for individual teams/programs and balances typically reflect money generated through fundraising. 

Follow this link for more information on fundraising. 

• Schools can create new Donor Directed accounts by reaching out to the Manager of Member Services at ABC. 

*Note: Non-athletic Donor Directed accounts are encouraged and permissible. For example, there are principal accounts, alumni accounts, band accounts, etc.*

• Similar to PBA reports, account summaries will be emailed out directly to athletic directors on the first of every month with PBA ledgers and balances. If there are any questions please reach out to the Senior Manager of Athletics.

DragonFly

All schools have a DragonFly account in order to pay officials for all sports. If you are a new athletic director, please work with CPS Athletics or the previous AD to obtain login credentials. 

Athletic Directors are responsible for working with their assignor and opposing schools to create games and schedule officials. If you need contact information for an assignor, please work with your conference commissioner. 

Once games are completed, it is the responsibility of the Athletic Director to pay officials in a timely manner. This can be accomplished by:

• Logging into DragonFly - https://max.dragonflyathletics.com/maxweb/max-cover/login

• Clicking “Game Schedules” on the left side of the screen 

• Find your game and click on it. You will see options pop up for “Game Details”, “Officials and Workers”, “Documents”, and “Key People”. Select “Officials and Workers” to view who the officials assigned to the game are.

  • • • You will see the names and contact information for your officials. Additionally, there will be a $ sign to the right of their “status”. Click the $ sign and complete the prompted information to finalize payment. 

Arbiter

All schools have an Arbiter account in order to pay game workers for all events. Game workers included, but are not limited to, scoreboard operator, PA announcer, concessions workers, ticket takers, site managers, CPS security, police officers. If you are a new athletic director, please work with CPS Athletics or the previous AD to obtain login credentials. 

Athletic Directors are responsible for scheduling all game workers. Please work with CPS Athletics, CPS Security, and your SRO/Cincinnati Police Department to schedule all security and police for your events. This should be done well in advance of any scheduled games. 

Once games are completed, it is the responsibility of the Athletic Director to pay game workers in a timely manner. This can be accomplished by: 

• Logging into Arbiter - https://www.arbitersports.com/sign-in

• Select “Payroll” at the top of the screen 

• Select “Simple Pay” at the top of the screen

• Select “Payment” in the top right corner

• Complete the prompt for payment 

  • • • • All game workers must be added to your “People” in Arbiter before you pay them. To add game workers, select “People”, then select “Workers”, then select “New Worker”.

        • To add a game worker, you must have an email address, first and last name, and home address.

        • Finally, all new workers must be selected as a “Contractor” under the “Type” of worker. 

Funding DragonFly & Arbiter / Important Rules & Reminders: Arbiter/DragonFly PDF