Funding

Each resident is eligible for $7500/year of funding for travel and educational materials per residency. If a resident is presenting at a conference, they should seek division research funding via their research mentor.  Please see the Policy section for the Nephrology Terms of Reference for Educational Funds.

GUIDELINES FOR RESIDENT TRAVEL/CONFERENCES

Conferences allowed per Academic Year include:

• All conference leave requires preapproval by the program director. DO NOT REGISTER FOR A CONFERENCE PRIOR TO RECEIVING APPROVAL BY COMPLETING A LEAVE REQUEST FORM. 

• In cases of limited attendance allowance, selection will be made by the Program Director based on career goals, equity, and fairness. Random draw may be used in cases of stalemate.

General regulations:

• Always check with the Program Director prior to booking travel and hotel rooms and prior to purchasing educational materials to ensure that you will receive reimbursement

• Official requests must always be made in writing at least 2 months prior to the conference date

• Always email PDF receipts to the Program Coordinator no later than 30 days after return from a conference or after purchase of educational materials.

• Proof of attendance (i.e. name badge) at the conference must be submitted to the Program Coordinator. Receipts should always include the following information:

• Conference Name, Date, Location

• Dated Itemized Expense (date purchased, item purchased, company purchased from)

• A completed travel checklist must be thoroughly completed and submitted with your receipts