Dictation Instructions

AHS DICTATION/TRANSCRIPTION INSTRUCTIONS

Please see the following link for access to instructions:

http://www.albertahealthservices.ca/webapps/elearning/DST/Resources/story_html5.html   (Must use Internet Explorer or Firefox to view)

According to CPSA rules, general practitioners must receive consult letters within 4 weeks of patient's visit date

*Please be kind to the transcriptionists!*

DO NOT access the dictation system while:

• in a noisy environment (ie, background noise, side conversations, nursing unit, operating room scrub station, etc.)

• eating, chewing gum, eating candy, etc.

• using a phone line with static - if you can hear static on the line please do not continue to dictate

• in a hurry - ensure you speak clearly at a slow steady pace, as if you were speaking to a patient

ALWAYS state your name at the beginning of each dictated report

ALWAYS state the attending physician's name at the beginning of each dictated report

ALWAYS state the patient's name, date of birth, and ULI number

ALWAYS say the referring physician's first and last name

If you can't pronounce it properly, then spell it out (if you can't say it, we can't find it!).

By following all of the above points, you will enable the transcriptionists to transcribe your dictation in an efficient, accurate and productive manner. This will in turn, improve the quality of your transcribed documents and the overall turnaround time for the transcription of all dictated reports.