Meet Volunteer Info

Each family will be responsible for signing up for volunteer shifts through the same system used for registration. Once the signup is opened, it will be a first come first serve signup.  Only available shifts will be listed for selection.  

You will be able to review your shifts and the points you have accumulated by logging into your account throughout the season.

The Coordinator in charge of your volunteer assignment will attempt to contact you to remind you prior to each meet.  This is a courtesy and lack of reminder does not alleviate your responsibility.  Please mark your calendars with your assignments.  

If you are unable to fulfill the shift you requested, you should first cancel your shift in the system and then contact the Volunteer Coordinator.  Failure to properly cancel your shift may result in penalty to include the buyout cost of $100.  You remain responsible for your shift until the Volunteer Coordinator confirms a replacement has been found.  Emergency cancellations will be considered on a case by case basis by the board of directors to avoid penalty.

If you are unable to volunteer, you may recruit another family member or friend. **Please note:  Volunteers must be 18 years of age or older.  Ready parents must be a parent, grandparent or guardian of a registered swimmer.

If you still cannot provide assistance, you may opt to "buy out" of helping (paid for during registration). The "buy out" option allows us to hire someone to do your job.  (2025 buy out = $400 for the first swimmer in your family and $100 for each additional swimmer. ) 

Available Jobs and Descriptions:

• NEW for 2025 - Spotter during practices

  • Sits in lifeguard chair and helps alert coaches (all certified lifeguards) if a swimmer needs assistance.

    • Coaches are generally in the water with the swimmers during younger swimmer practices.

  • 4 spotter shifts = 1 point

  • Shifts available for 6&U, 7/8 and 9/10 age groups.

• Meet Set Up^ – (1 credit) set up for home meet (Friday evening and Saturday morning shifts available)

• Concession Stand^ – sets up booth (1st half shift), sells the food and drinks, and cleans up after meet is over (2nd half shift) 

• Timer* – times swimmers during races (12 – 30 needed each meet) and completes time sheets for scoring

• Judges*:  6 required for every meet and rotate as stroke and touch judges.  We are always in need of judges!  There are no meets if we don't have judges.  Please consider getting certified (certification is good for 2 years and offered by Coach Gretchen prior to the season starting.)

  • Stroke Judge* – makes sure strokes are swum correctly during meets 

  • Touch Judge* – makes sure turns and touches are done correctly during meets 

• Runner – takes time sheets to score keeping table between heats 

• Rewards – works with other team to prepare ribbons for individual swimmers for every heat of every event (this is a fast paced and constantly busy position)

• Circler* - works with other team to review and circle the average time on the time sheets (MATH skills required)

• Score Keeper - works with other team to place time sheets in order of placement and record the team score for each event.  Keeps a running total for the meet score. (Basic MATH skills required)

• Hospitality^ - keeps volunteers supplied with water

• Deck Help - helps on deck to get swimmers to correct lanes

• Meet Clean Up^ – clears area after meet 

• Ready Parent – looks after swimmers and gets them to the right place for races.  Ready parents should arrive 15 minutes early to receive supplies and prepare to receive swimmers.  MUST stay until all swimmers have completed all events and are delivered back to their parent/guardian.

  • 6 yr and under (4 parents - 2 for boys and 2 for girls)

  • 7-8 yr old (2 parents - 1 for boys and 1 for girls)

  • 9-10 yr old (2 parents - 1 for boys and 1 for girls)

  • 11-12 yr old (2 parents - 1 for boys and 1 for girls)

  • 13-14 yr old (1 parent for both boys and girls)

  • 15 yr and up (1 parent for both boys and girls)

• Parking Lot^ - monitors access from parking lot at the top of the hill down to the pool.  VERY important position to ensure only permitted vehicles for permitted purposes are allowed down the hill to maintain our contractual obligations to Camp Lone Star.  

*These areas require additional training, which will be provided by FAST.

^These positions are only required for home meets