FILING PROCEDURE

Electronic Files

Option 1: Save to the X drive:

• Name the file correctly (should include the student's name and some detail on what it's about). Example:  "Smith, Jane_CO2025_Anatomy Remediation"

• File in the appropriate folder
  
  
  

Option 2:  Email to PAS@nyit.edu

• Name the file correctly (should include the student's name and some detail on what it's about). Example:  "Smith, Jane_CO2025_Anatomy Remediation"

• Email to PAS@nyit.edu with the subject line "Please file"

• If the file is too large for emailing, use Option 1 above.

Hard Copy Files

• Make sure the student's name is somewhere on the document.  If documents are related, paperclip them together.

• Place the document in the TO BE FILED  drawer in the PA Suite.  The drawer should be locked at all times.  Ask the staff members for the key, if you don't know where it is.

If it is an Exam/Quiz, it will be filed as a hardcopy in the physical filing cabinet for the class.

If it is NOT an Exam/Quiz, it will be scanned and shredded after the electronic version has been placed in the X drive.  If you would prefer not to have it shredded, place a Post-It indicating "DO NOT SHRED" and your name, so we know who to return it to.