Release and Fixes - Finance
Below is a list of releases and fixes done for MyNSM. The focus is largely on changes that affect everyone and is updated periodically.
Comm100 Tickets: support@nsm.uh.edu
March 2022
T94545 - Added expense restriction by cost center end date - Thank you Caleb!
This feature can be enabled per cost center via cost center information screen. This release restricts expenses on payroll and travel module.
T94720 - Added restriction to prevent negative paycheck - Thank you Bridget!
T94812 - Added UH tag field to purchase orders - Thank you Jessica!
February 2022
T94409 - Fixed Account receivable invoice issue - Thank you
T94536 - Fixed description field width on transaction list report - Thank you Joshua!
T94604 - Added restriction to direct journal modification to prevent errors - Thank you Lawrencene!
January 2022
T92764 - Redesigned PO split payment - Thank you Jessica and Shahab!
T93420 - Added cost center expense restriction on PO - Thank you Caleb!
T94235 - Added AR invoice email update - Thank you Moody!
T94376 - Fixed cost center balance on PO - Thank you Jessica!
December 2021
T93836 - Fixed auto population of PO shipping address - Thank you Natalie!
November 2021
T93689 - Updated stipend amounts - Thank you Leona!
T93703 - Added the option to cancel a PO - Thank you Chau!
T93664 - Fixed reconciliation delete issue - Thank you Andrea!
T93689 - Added/Updated stipend amounts - Thank you Leona and Shahab!
October 2021
T93542 - Added B5005 budget node to quick budget entry - Thank you Judy!
T93571 - Fixed travel duplicate function to not accept non-active cost centers - Thank you Caleb!
T93614 - Added document number update on PO to update payment journal document number - Thank you Lawrencene!
T93613 - Fixed reallocation for off-cycle payments - Thank you Emily!
T93545 - Added account receivable payment delete functionality
T93617 - Fixed reconciliation generate auto matching issue - Thank you Lawrencene!
T93583 - Fixed PO approval issue - Thank you Dr. Halasyamani!
T93616 - Added employee status search option on payroll employee search - Thank you Jennifer!
September 2021
T93444 - Updated TRS percent to 8% - Thank you Chau!
T92927 - Added capturing cost center balance at reconciliation and display this balance on reconciliation approval report - Thank you Elsie!
T93438 - Fixed invoice amounts to be displayed in currency format - Thank you Shaki!
T92629 - Fixed display issue of non-grant cost center summary - Thank you Bridget!
T91428 - Added to Reports tab cost center balance report view for PI - Thank you Lasaundra!
T93440 - Added details to file names of reconciliation and cost center summary print download - Thank you Dr. Kakadiaris!
T93442 - Added PI default on purchasing request for PI users and renamed button "Add PI" to "Add Cost Center" - Thank you Dr. Kakadiaris!
August 2021
T92821 - Added interface to delete payroll payments for administrators
T93039 - Added PO email notification configuration - Thank you Shaki!
T93143 - Added to reconciliation search date range search for Reconciled on field - Thank you Lawrencene!
T92629 - Fixed cost center summary issue not recognizing non-grant cost centers - Thank you Bridget!
July 2021
T92937 - Fixed pre-approved purchasing access issue - Thank you Maria Gutierrez!
T92928 - Fixed cost center summary pdf format - Thank you Lawrencene!
T92663 - Modify support memo csv export - Thank you Shahab!
June 2021
T92705 - Added a feature to require online reconciliation approval in order to access cost center summary window - Thank you Avani!
T92766 - Update reconciliation approval listing to include cost center balance - Thank you Elsie!
May 2021
T92391 - Total salary amount display on payroll payment includes salary, stipend, and longevity - Thank you Leona and Shahab!
T92671 - Added communication pay option to payroll - Thank you Bridget!
April 2021
T92244 - Added job date to AR invoice - Thank you Suqing!
T92416 - Modified cost center summary balance to include open commitments prior BRef - Thank you Chau!
T92136 - Added: Cost center reconciliation approval stamp to cost center summary - Thank you Avani!
T92238 - Added: Relax search for vendors on purchasing search - Thank you Chris!
T92676 - Allowed AR quantity field to accept decimals - Thank you Moody!
T92663 - Added: Support memo export feature - Thank you Shahab!
T92659 - Fixed: Reallocation update issue - Thank you Bridget!
T92640 - Removed restriction on summer stipend validation - Thank you Leona!
T92596 - Added: AR invoice to include charge attachments - Thank you Lasaundra!
T92535 - Fixed: Departmental data restriction on Journal entry screens - Thank you Eltema!
T92262 - Added: PO payment search for payments have not been reconciled - Thank you Caleb!
T92659 - Added: Journal edit restrictions on PO and payroll journals
March 2021
T91091 - Added search field reconciled by to reconciliation approval search page - Thank you Lasaundra!
January 2021
T92002 - Fixed total gross amount on verification pdf - Thank you Andrea!
T91820 - Fixed payroll report fringe encumbrance amount - Thank you Leona!
T82093 - Fixed system internal connection between user and employee records
T92101 - Fixed payroll payment search by cost center - Thank you Salvador!
T92123 - Added reconciliation approval status to reconciliation list - Thank you Bridget!
December 2020
T91694 - Reconciliation Search Field - Added option to search for reconciled date - Thank you Melissa!
T91765 - Reallocation update - Fixed issue with not being able to update specific reallocation - Thank you to Philip!
November 2020
T91420 - Support Memo Report - Fixed to display previous semester assignments - Thank you Lasaundra, Crystal, and Elsie!
T91421 - Cost center summary PDF - Fixed project ending date display on reconciled CC Summary PDF- Thank you Lasaundra!
T91543 - Added item number to A/R and PO creation with item lines from A/R module - Thank you Ryan!
T91420 - Added reallocation view access - Thank you Bridget!
T91544 - Payroll cost center payment update - Allowed payment update after auto cost center payment update - Thank you to Bridget!
T91640 - Reconciliation Approval for Grants - Modified +/- sign display on beginning and ending balance - Thank you to Shahab!
T91635 - Outstanding report for PO - Fixed PO outstanding amount on report - Thank you to Smita!
October 2020
T91036 - Modification Fix - Allows users to approve purchases while cost center balance is being calculated for display.
T91144 – Feature Request - Added export to excel on purchasing module - Thank you to Shahab!
T90842 – Bug Fix - Open and soft account code used when paying for POs - Thank you to Thuy!
T90956 – Bug Fix – Fixed issue of displaying old paid travel as outstanding - Thank you to Lawrencene!
T91131 – Bug Fix - Fixed fringe amount on payroll monthly report for reallocated payments - Thank you to Leona!
T91181 – Bug Fix - Fixed prior year display on cost center summary - Thank you to Smita!
MyNSM Updates - September 2020
Reconciliation approval notes
Reconcilers and approvers can leave notes/comments if needed.
T90622 - Fixed live cost center printing issue. Thank you to Smita!
T90774 - Fixed issue with new reconciliation beginning statement ending date. Thank you to Chau!
T90795 - Modified PI signature authority report. Thank you to Lasaundra!
T90725 - Fixed view access to see record details. Thank you to Bridget!
MyNSM Updates - August 2020
Auto generate reconciliation
Smart reconciliation features that allows all no activity cost centers to be reconciled at once, identifies matching transactions, provides list of transactions that are posted on PeopleSoft and not in MyNSM, and much more.
This feature should be available to reconcilers and DBAs.
Update cost center payment
Using PeopleSoft payroll reports to match payroll payments on MyNSM
This feature is available to users who have access to payroll payments
Reconciliation review and approval online
PIs, cost center manages can now review and approve their cost centers online.
Easy access to cost center balance when creating or approving a purchase order
This feature is available to users who have purchasing approval access
MyNSM Updates - July 2020
T90041 - Payroll payment bug with split percentage. Thank you to Smita Ketkar!
T89980 - Cost center summary pdf - Display correct budget balance. Thank you to Leona Pham!
T89940 - Cost center summary transaction list - Make available outstanding in/out report for reconcilers.
T89931 - AR open invoice listing - Do not display paid invoices. Thank you to Judy Mata and Ryan Nguyen!
MyNSM Updates - June 2020
T89861 - FY 21 Benefits update - FY 21 assignments can be entered in MyNSM. Thank you to Crystal Gonzalez!
MyNSM Updates - May 2020
T89709 - Outstanding reconciliation PDF - Fixed issue of displaying incorrectly old version travels. Thank you to Lawrencene Dourseau and Leona Pham!
T89761 - Added new earning code ES3
MyNSM Updates - April 2020
T89128 - Outstanding cost center summary - Do not display credit on cost center outstanding report
T89624 - Purchase order paid cost center - Do not allow a cost center to be removed when it was used to pay for an invoice.
T89686 - Purchase order paid error - Fixed issue with order status not set to paid when balance is cleared.
MyNSM Updates - March 2020
T88466- Users have the ability to select (via checkmark) the specific cost center/account code that you're intending to reallocate on Current Funding Source. Thank you to Smita Ketkar, Jennifer Dowell and Leona Pham
T88466- Salary/Fringe Encumbrance Adjustment fields is available for both reallocation and non-reallocation payments even if they are reconciled.
T89365- Fixed bug that was causing an error for reallocation credits if the encumbrance adjustment fields were utilized. Thank you to Leona Pham
T88466- Ensure the save button will not initiate the reallocation (Post to Ledger will do this).
T88466- Prevent the entire original payment page that the reallocation derives from becoming locked if you click "Save". The payment page will lock if you submit to workflow (Post to Ledger)
T89108- Improve the speed of the Register by removing the calculated balance from the page and reconciliation PDF.
T89258- Increase the character limit for the IDC rate on CC settings (ex: 5.26%). Thank you to Caleb Prestridge
MyNSM Updates - February 2020
T89071 - Add the cost center end date to the "Assignment by Period" report to assist staff with monitoring assignments to ensure they do not exceed the grant end date and prevent over-encumbrance. Thank you to LaSaundra Cotright
T88115- Add the cost center usage to the CC Balance report. Designed to create greater understanding for PI's on the purpose, budget and balance of their cost center. Thank you to LaSaunra Cotright and Miranda McMorris
T88466- Allow the fringe adjustment account code to be included for payroll reallocation.
T88466- Provide the ability for users to reallocate off-cycle payroll payments. Thank you to Leona Pham
T88466- Allow users to utilize the payroll encumbrance adjustment feature for reallocated payments.
T88986- Remove outstanding credit for PO and Travel on the reconciliation report.
MyNSM Updates - January 2020
T84006- Cost Center Summary Outstanding Display - When users select the outstanding column on the CC summary, MyNSM will only display the remaining balance for purchase/travel expenses (not +/-).
T88880- Fixed outstanding section bug on the reconciliation report due to T84006. Thank you to Lawrencene Dourseau
T88487- Fixed payroll reallocation bug where the amount reallocated onto a cost center was the overall paycheck amount and not the designed split amount.
T88350- Ensure that only the CC Manager and Project Manager receives email notifications for purchase requests, not the PI (Dean).
T88350/T88969- Retain outstanding in/out (+/-) link on the CC summary for MyNSM Admin users.
T88229- Fixed bug that was creating duplicate reallocation credits due to multiple payroll timesheets created for the same time period. Thank you to Jennifer Dowell and Smita Ketkar.
MyNSM Updates - December 2019
T88064- Updated the Signature Authority List form that is provided to PI's for delegate approvals. Thank you to Judy Mata
T88004- Fixed bug that caused issues with payroll payments due to the 128 - Weather Emergency Leave MO earning code. Thank you to Chau Bush and Thuy Thu Nguyen.
T88004- No longer allow users to enter negative amounts on the payroll timesheet. That action is redundant because MyNSM is able to take those amounts under consideration for the payroll verification stage.
MyNSM Updates - October 2019
T83143- Move Assignment Payments (located on payroll payment pages) feature allows users to move selected payments from one cost center to another. This is to rectify issues where a paycheck posts onto the wrong cost center in PeopleSoft, but the assignment is correct in MyNSM. Thank you all for your patience. Special thanks to Smita Ketkar, Jennifer Dowell, Seth Evans, Leona Pham, Lawrencene Dourseau, Chau Bush, Eltema Mitchell, Miranda McMorris and Kristi Martin
T83143- Updated the Payroll Reallocation feature to allow users to reallocate employees with multiple assignments.Thank you to Leona Pham
T83143- Updated the Payroll Reallocation feature with an override button in order to allow users to modify amounts within the reallocation page.
T85466- Fixed timesheet posting issue that occurred for employees with 2 assignments and 4 periods on the same timesheet. Thank you to Eric Harris and Maylin Thanudape
T87621- Updated fringe account code percentage for FY20 assignments. FICA Social Security (51109) was merged with 51108 to increase the percentage from 6.2% to 7.65%. Thank you to Chau Bush
T87596- Fixed error that occurred for users that attempted to create an internal purchase order through accounts receivable.Thank you to Marvin Alexander
T87545- Updated Welch Letters that are generated through assignments for Chemistry. Thank you to Seth Evans and Crystal Gonzalez
T85543- Updated the Accounts Receivable report (under Reports) for PI's.
MyNSM Updates - September 2019
T84897- Fiscal year Encumbrance Override feature allow users to determine the encumbrance fiscal year by item in purchasing.
T85466- Fiscal year Encumbrance Override feature allow users to determine the encumbrance fiscal year by item in travel.
T85510- Fixed travel split percentage error that led to duplicate payments. Thank you Miranda McMorris.
T86443- Fixed attachment error that occurred due to large file size in Purchasing. Thank you Lee Ann Carroll and Amy Kha.
T86928- Ensure RA/TE account code encumbers correctly on the Cost Center Summary. Thank you Chau Bush and Leona Pham.
MyNSM Updates - August 2019
T82993- Cost Center Balance Report is designed to show the Budget and Current Balance based on the most recent reconciled record. Thank you Elsie Myers, Caleb Prestridge and Tommie Trevino.
T84667- Fixed bug with the Timesheet save button duplicating records. Waiting on further feedback from departments.
T84303- Added Fees as a document type option. Thank you Smita Ketkar.
T84778- Removed credit from the outstanding section of the reconciliation report. Waiting on further feedback from departments.
T85167- Changed the text display for Revenue (Prior BRef) from red to blue in order to be more align with the Revenue section. Thank you Lawrencene Dourseau.
T84603- Removed 51108 and 51114 account codes from the payroll assignment and payment pages.
T84897- Added Purchasing Fiscal Year Encumbrance Override that will allow purchasing agents to modify the fiscal year encumbrance for specific items within an order.
MyNSM Updates - June 2019
T83739- Cost center(s) added onto the payroll verification sheet to assist payroll coordinators with verifying time sheets.
T82574- Improved the PI/employee search function to ensure that the full name is searchable.
T82573- Purchasing search page updated to include a column for who approved an order with the date and time. Thank you Shanta Hamilton and LaSaundra Cotright.
T82573- Purchasing search page allows users to search for outstanding orders (approved orders that haven't been fully paid) through status.
T83555- FY20 assignments may now be entered.
T83403- Add officer code 10 month and 10 pay 12. Thank you Maylin Thanudape.
T79356- Add Budget Node B5089 on Budget Quick Entry. Thank you Kristi Martin.
T77705- Fix reconciliation filtering option that show an expected set of records. Thank you Lawrencene Dourseau.
MyNSM Updates - May 2019
T82053- Allow users to delete travel payments and add credits. Thank you to all reconcilers and travel coordinators for your feedback.
T82252- RA/TE added to the payroll assignment page. Thank you Jennifer Dowell and Leona Pham
T82853- Fixed error in the payroll report that displayed the full encumbrance of an employee's assignment on a cost center even if the assignment is split.
T81748- Improved the A/R customer search function to ensure that the full name is searchable.
T81748- Create Invoice Only button will allow users to create an invoice through the service center page without automatically sending an email. Thank you Karoline Mueller and Caleb Prestridge
MyNSM Updates - April 2019
T81997- Payroll Report updated to incorporate an employee's insurance stipend/longevity to the encumbrance. Thank you Leona Pham
T82811- Payroll account codes are displayed on the assignment page.
MyNSM Updates - March 2019
T81594- Activity/No Activity Report added to the Cost Center Reconciliation List. Thank you to the Math dept.
T79866- Update to the Reconciliation Report to expand on outstanding listed. Thank you to all NSM departments for your feedback.
T81513- Added the ability to allow payroll encumbrances to be adjusted by payment cycle. Will update the cost center summary and payroll report. Thanks to all departments for your feedback.
T81836- Fixed All Other Outstanding section error on the reconciliation report. Issue affected some indiscriminate cost centers. Thank you to Lavanya Lakshminarasimhan, Chau Bush and Lawrencene Dourseau.
T81836- Allow users to click expenditures on the Expenses/Credit after tab in the reconciliation section.
MyNSM Updates - February 2019
T81101- Fixed issue on Outstanding List under Reports not showing outstanding travel if it was partially reconciled. Included speed type and PI name in the PDF print out. Thanks Lawrencene Dourseau.
T81482- PS payment date reminder to purchasing agents that MyNSM postings should be aligned with PeopleSoft. "Must be in the correct PS month". Thanks Caleb Prestridge.
T81480- Ensure that A/R invoices are creating the same format for the description regardless if one or several charges are selected.
T79866- Fixed calculation done on certain payroll reallocations due to percentages (further updates will be done). Thank you to Leona Pham, Suqiing Li, Eltema Mitchell and Smita Ketkar.
MyNSM Updates - January 2019
T80738- Users will be able to modify the end date of an assignment even if that name appears on that range for a new timesheet as long as the name isn't certified.
T80801- Error Message When Trying to Open Outstanding Report for some cost centers bug fix.
T80355- Allow users to reallocate $0 payments in the Payroll Reallocation module
MyNSM Updates - December 2018
12/03/18
T80250 - Save for Journals bug fix
12/03/18
T80228 - Cost center summary calculation modification to ensure prior year expenses and revenue only appear in Expenses & Revenue (Prior BRef) fields and not Fund Equity (Carried Fwd).
12/04/18
T80242 - PO 29825 unable to post invoice lines 4 & 5 for Pharm fix
12/04/18
T80256 - Users unable to download new reconciliation reports on this date fix
12/07/18
T80341 - Budget period for purchasing payment journals are dictated based on the PS Payment Date.
12/12/18
T80379 - Add B5073 Purchased Utilities to Quick Entry
MyNSM Updates - November 2018
11/01/18
T79867 - Travel Request PS Creation Date-field added to travel to determine default encumbrance budget period
11/01/18
T79845 - Script from Pingdom added to MyNSMApps
11/01/18
T79890 - Reconciliation cost center summary shows future outstanding beyond the month that is being reconciled
11/01/18
T78069 - Purchasing PO PDF updates:
-University of Houston added to the top
-Fix overlapping fields (ex:shipping address)
-College displays based on dept (NSM, Pharmacy, TcSUH)
-Original Approval PDF link available to show prior to modifications by purchasing agents
11/21/18
T76362 - In the past, when an order was posted for payment, MyNSM created one payment journal that incorporated all the different types of expenditures that took place (multiple items with different account codes, cost centers, etc). But now, once an order is paid, MyNSM will automatically process the payment and create separate payment journals based on the cost center and account codes. This change aims to help simplify the record-keeping and reconciliation process.
11/28/18
T80171 - Payment unposted-PO 30589 bug fix
11/28/18
T80175 - PO payment journal requirements modified to no longer allow amounts or account codes to be changed directly. You must unpost the payment and repost to ensure correlation with order and encumbrance.
11/28/18
T80176 - Submit for approval button bug fix
11/29/18
T80128 - Don't allow users to utilize account codes starting with 1XXXX and 2XXXX for reconciliation or to view on the cost center summary (live & reconcile). They should still be able to utilize the account codes for journals.
11/29/18
T80163 - MyNSM Visa types updated for foreign national employee/students
MyNSM Updates - October 2018
10/01/18
T78363 - Journal Entry Detail “Total Debits” and “Total Credits” display fix
10/02/18
T79407 - Revenue Prior not registering into calculation for FY19 fix
10/02/18
T76296 -Allow users to add new entries to travel request without the need of un-reconciling everything.
10/03/18
T79440 - Customer search not populating in A/R fix
10/10/18
T78056 - Allow users to export the verification sheet from MyNSM payroll into excel
10/19/18
T79258 - Only show active customers in A/R
10/24/18
T79682 - PO deletion log for IT admin
10/29/18
T79820 - Encumbered & Outstanding up to 08/31/2018 columns for September cost center summary is removed.
MyNSM Updates - September 2018
09/06/18
T79006 - Equity journals not affecting live cost center summary fix
09/07/18
T78851 - Add Room to MyNSM Reservation
09/07/18
T78036 - MyNSM Assignment updates with separate save buttons for each period to reduce encumbrance issues and period attachment option available.
09/14/18
T79167 - Add Google Analytics updated in MyNSM Apps
09/14/18
T79167 - Allow users to save attachments on vendor page
09/19/18
T79229 - Issues creating Bi-weekly timesheet for last period due to display for some
09/30/18
T78507 - Pharmacy and NSM separated in MyNSM
MyNSM Updates - August 2018
08/02/18
T78249 - Google Forms App added to MyNSM dashboard
08/09/18
T78478 - Math Payment Postings fix
08/1618
T78578 - NSM Election Step 3 ballot added for faculty election
08/17/18
T78162 - Payroll Report Access to PI and CC manager
08/22/18
T78669 - Pending approvals link added to MyNSM Finance homepage
08/30/18
T78882 - Orders should be marked paid-Chem fix
MyNSM Updates - July 2018
07/06/18
T77697 - Cost center summary columns and lines cleanup
07/06/18
T77982 - Invoice No added as option to search in purchasing
07/18/18
T78140 - Fund Adjustment on 62893
07/18/18
T78220 - Fund Adjustment Fix
07/25/18
T78256 - Revenue Prior BRef added to the cost center summary
07/26/18
T78285 - Math Monthly Verification correction
MyNSM Updates - June 2018
06/01/18
T77578 - PO 21130 posting error
06/01/18
T77679 - ST Sheriff/52841 fix due to error with reconciling
06/19/18
T77791 - Pharmacy MyNSM Implementation
06/21/18
T77810 - Cost Center list for Pharmacy MyNSM Implementation
06/21/18
T77812 - Dept ID List for PHAR MyNSM
06/25/18
T77809 - Cost Center 55096 - Dr. Do
06/27/18
T77835 - Outstanding Report released under Reports; aimed to assist purchasing agents and reconcilers
06/29/18
T77237 - Finance Admin tab added for IT admins-purchasing
MyNSM Updates - May 2018
05/01/18
T77049 - ST 55584 outstanding fix
05/01/18
T74317 - Reconciliation List added to allow staff to see overall which cost centers have been reconciled by FY, Dept, PI, month, etc
05/14/18
T77458 - Doc 00231807 Trans List
05/14/18
T76808 - Purchasing Search Modifications: Add account code and purpose benefit as options to search and view in the order search page
05/25/18
T77445 - New box in period for ePRF
05/25/18
T77193 - ST 58630 Grant Title overlap fix
05/25/18
T77191 - Calculation for Unbudgeted and Current Balance changed to:
Unbudgeted= Accumulated Funds - Budgeted Total - Expenses (Prior BRef)
Current Balance= Balance total + Unbudgeted
(Expenses (Prior BRef) would become redundant to the current calculation)
05/29/18
T77488 - B5084 Acct Code display modified on budget quick entry
05/29/18
T76691 - Expenses Unreconciled is no longer the primary display on the cost center summary. Option is available for users to still utilize.
05/30/18
T77539 - Live Cost Center Summary display bug fix
05/30/18
T77542 - Add supervisor info to door access email
MyNSM Updates - April 2018
04/02/18
T75856 - Service center revenue account code EAS
04/03/18
T76446 - Expenses Report Displays Overlap in Vendor/Customer/Employee Section fix
04/13/18
T76675 - Select All & Deselect All Buttons bug fix
04/17/18
T76612 - Register Duplication review and fix
04/17/18
T75630 - Comment Box on Travel Request Screen added
04/17/18
T76598 - Reconciliation Report Issue
04/18/18
T76560 - Vendor Name on Reconciliations
04/18/18
T76610 - Payee Registers
04/18/18
T76577 - Reconciliation Report Issue --- Full payroll employee listing.
04/18/18
T76744 - Vendor name from register appear on reconciliation report
04/19/18
T76818 - Go to Registers Button present after reconciliation
04/20/18
T76744 - Adjust search query for the cost center search under Ledger to allow it to search for cost centers with letters or characters exceeding 10
04/20/18
T76817 - Remove exclusive Outstanding A/R section from cost center summary
04/20/18
T76844 - Unbudgeted and Current Balance calculation bug fix
04/24/18
T76877 - Reconciliation Screen Box Check/Select fix
04/24/18
T76847 - Transaction List Total Display
04/24/18
T76807 - ST 42924 Reconciliation Report Overlap
04/25/18
T76655 - Inconsistent Search Results from Purchasing and Transaction List due to modification by users in JE fix
04/30/18
T77013 - Create Invoice in A/R Down error fix
04/30/18
T76976 - Users unable to create new sub accounts fix
MyNSM Updates - March 2018
03/09/18
T75840 - Reconciliation journal description from registers added
03/19/18
T75083 - Add account code add/edit for admin access
03/19/18
T76245 - Reconciled Cost Center Bug for PDF is fixed
03/20/18
T75822 - Download Math Nov Reconciliation bug fix.
03/20/18
T76059 - Acct Codes Updates: 54817
03/20/18
T76119 - MyNSM Support Memo showing salary for grads and Postdocs
03/20/18
T75582 - Reconciliation Report allow search by: Reconciled on, Reconciled by, Reconciled By, Equity Ending Balance, Reconciliation Completed (If Yes link to the Report), Cost Center Summary
03/21/18
T73878 - Journal Detail Entry Module released. Follows PS format.
03/22/18
T75742 - Modified Select All feature to narrow selection based on search
03/22/18
T75714 - Sorting option in the transaction lists
03/22/18
T75747 - Line Description modified on reconciliation report
03/22/18
T76248 - Reallocation amounts fixed in module
03/22/18
T75804 - Chem Verification Assignment 262
03/22/18
T75575 - Assignment by Period updated to allow search by job code and position number
03/23/18
T76349 - MyNSM Support Memo allow employees with ending date of 06/01 to show on summer support memo.
03/23/18
T76142 - Cost Centers Listed as Pending Closure are now available for reconciliation
03/23/18
T76311 - Employee Names on Reconciliation Report showing on ST 61885
03/23/18
T76355 - MyNSM Data Entry agent access to Dean dept
03/28/18
T76389 - Cost Center Summary Reconciliation View Rounding Error Fix
03/28/18
T76108 - Transaction List Review
MyNSM Updates - February 2018
02/05/18
T75687 - 57688/IDC needs to be deleted
02/12/18
T75791 - Delete 40665/NWC
02/14/18
T75805 - Chem purchasing agent access
02/16/18
T75831 - Welch letter added as an option in the assignments page
02/19/18
T75886 - Payroll Reallocation Fringe/Percentage
02/19/18
T76064 - Reconciliation Report Update: P/B added.
MyNSM Updates - January 2018
01/10/2018
T74990 - Add earning code G80 - FML Sick Adjustment
01/10/2018
T75181 - Fix ORP fringe repost payment
01/10/2018
T75170 - Forrest TIP Assignments Report fix
01/10/2018
T75113 - Formatting issue on Cost Center Summary download fix
01/10/2018
T75107 - PS M&O account code-53854
01/11/2018
T74407 - Longevity incorrectly counting as Fringe fixed.
01/11/2018
T74442 - MyNSM Not Pulling All Active Cost Centers fix
01/11/2018
T74462 - Budget B5084 Travel Domestic
01/11/2018
T74468 - Account Code 51113 added to payroll payment screen.
01/11/2018
T74514 - Reconciliation Report Modification with expanded description
01/11/18
T74670 - Change B5084 to “Travel-Domestic”/Add Budget B5088
01/11/18
T74673 - Add a "Select All / Unselect All" feature in Reconciliations
01/11/18
T75020 - Modify links to open new windows or new tab or same window
01/11/18
T75025 - Reconciliation view - add link to registers
01/11/18
T75036 - MyNSM Postings that exceed approved TR amount access granted
01/11/18
T75059 - make B5072 appear in Business Expense Category on CCS.
01/11/18
T75060 - Include all outstanding totals on the outstanding equity part without any PO future date restriction for live CCS.
01/12/18
T75234 - Error with Off Cycle Timesheet in MyNSM bug fix
01/24/18
T75404 - Update code 54825 to M&O
01/24/18
T75227 - Save Cost Center Summary PDFs for each sub account in reconciliation
01/26/18
T75446 - Fix registers link in reconciliation
01/26/18
T75380 - Transaction List Report update table to allow filtering
01/26/18
T75369 - Items received in error fix
01/26/18
T75353 - Start date and end date added to cost center summary
MyNSM Updates - December 2017
12/01/17
T74633: Fix payroll posting bug for ST 49210.
12/01/17
T74633: Ensure that revenue accounts with account code starting with 4 appear on the expenses calculation on Cost Center Summary.
12/01/17
T74633: Negative budget bug fix for ST 53255 travel.
12/01/17
T74552: Fix IDC transaction list view for ST 59825
12/01/17
T74510: Allow users to uncertify timesheets prior to posting.
12/01/17
T74437: Allow IDC payments after reconciliation.
12/01/17
T74437: Modified the category for several budget notes for grant.
12/01/17
T74437: Search function to allow search for all PI in Support Memo.
12/01/17
T74625: Unpost all payroll postings for Sept 2017 in Physics.
12/05/17
T74768: Provide the ability to sort transaction listing in alphabetical order.
12/05/17
T73874: Fix cost center summary bug for displaying negative amounts.
12/05/17
T74146: Search by Employee status has been enabled on the Report Assignment by Period.
12/05/17
T74146: Search by Employee status has been enabled on the Report Assignment by Period.
12/10/17
T74092: Display 010 earning code when utilizing alt cycle
MyNSM Updates - November 2017
11/06/17
T73785: Make earning code 420 not add to gross and keep the remove from earning.
11/07/17
T73785: Bug/error on journal edit fixed.
11/07/17
T73858: Contract and Services added to cost center summary.
11/09/17
T73408: Please collapsed by default equity section for Grants if Equity Revenue is zero.
11/09/17
T73765: Quick New created for Purchasing.
11/09/17
T73765: Add budget node B5089 to the budget quick entry.
11/09/17
T73959: Off-cycle Timesheet Creation Bug Fix.
11/09/17
T73959: MyNSM/PeopleSoft payroll assignment end date.
11/09/17
T73959: Account code updates to 54824 & 58909
11/09/17
T73959: Account code updates.
11/09/17
T74091: Payroll total month calculation corrected for assignment 3326
11/09/17
T74091: Show all Encumbrances, but only remove encumbrance expenses that are reconciled and End date is Recon end date. Also add Equity to all Balances Titles i.e "Current Balance" => 'Equity Current Balance.
11/09/17
T74107: Add the month to the title in Pdf Summary Cost Center
11/13/17
T74403: Undo All Trial Verifications for Math after 145.
11/13/17
T73959: Save button fix for reconciliation button
11/17/17
T73959: Correct longevity bug affecting fringe
11/17/17
T73959: Fix expended column bug for ST 49210
11/17/17
T74262: Add budget node B5089 - Rental/Lease - Facilities.
11/17/17
T74248: Need a document number field within Travel Search so transactions can be found easily.
11/17/17
T74452: Payroll rounding change
11/22/17
T74485: Cost Center Summary / Transaction Reconcile View
11/22/17
T74479: Add a signature line for the PI to sign on the reconciliation Cost Center Summary.
11/22/17
T74445: Reconciled CC Summary view link fix.
11/27/17
T74249: CC summary usage box.
11/27/17
T74249: Allow designated users to unreconcile cost centers without IT tickets.
11/27/17
T74593: Fix report bug for cost center summary and reconciliation report.
MyNSM Updates - October 2017
10/02/17
T73616: Payroll Reallocation updated in entering cost center.
10/10/17
T73593: Entire cost center displays in travel request.
10/10/17
T73526: Cost center sub accounts across depts.
10/10/17
T73592: Speedtype field added onto order search.
10/10/17
T73592: Check All Box - Post to Ledger (Travel)
10/10/17
T73592: Check All Box - Post to Ledger (Travel)
10/12/17
T73472: Purchase approval CC Managers/PI distinction.
10/12/17
T73582: Shipping & Credit button added onto purchase.
10/12/17
T73693: Reference number added onto purchasing search.
10/12/17
T73693: Delete EAS travel requests.
10/18/17
T73985: CC Summary change Current Balance Calculation to
Current Balance = Budget Total + Unbudgeted - Expenses(Prior BRef)
10/31/17
T73693: Add Employee ID and Position number on payroll monthly and Biweekly people at payment payroll.
10/31/17
T73814: When listing cost centers on payment, please sort by speed type.
10/31/17
T73813: Fix comment bug for payroll reallocation.
10/31/17
T73505: Add Active/Inactive employees option.
10/31/17
T73414: Excel export option for transaction list.
10/31/17
T73414: Fix invoice payment bug.
10/31/17
T73723: Journal field added to A/R when receiving payment
10/31/17
T73773: Cost Center Summary - Reconciliation do not limit Encumbrances
10/31/17
T73773: Sort by ref number on transaction list report added.
10/31/17
T73785: Transaction list amount should keep original transaction sign
MyNSM Updates - September 2017
9/5/17
T72852: Fixed “No Matching Period Found” error with Payroll Payment Timesheet 141.
9/5/17
T72811: Allow assignments to to be setup for only salary.
9/7/17
T73029: PO Quick Edit Mobile Side Scroll.
9/7/17
T73029:Ensure account codes 53800, 53802, 53804, 53806 are < 25K & Account codes 53801, 53803, 53805, 53807 are > 25K.
9/8/17
T72418: Duplicate record button on the 'Registers' screen.
9/8/17
T71756: FY18 Payroll Benefits added onto FMP and MyNSM.
9/8/17
T72832: Split approval shown on PO PDF.
9/11/17
T73053: Duplicate button added for travel requests.
9/11/17
T73013: Assignment period - Display monthly salary.
9/11/17
T73096: Box for total travel expenses.
9/11/17
T72653: Add earning code 125.
9/12/17
T72740: Reimbursement voucher option added to listing.
9/12/17
T72740: Codes added 977: CDV Fitness Release- add to gross: yes or not?- remove from earnings: yes or not?- type: NO HOURS, or HOURS, or AMOUNT? 442: Communication charge- add to gross: yes or not?- remove from earnings: yes or not?- type: NO HOURS, or HOURS, or AMOUNT? OPT: Opt Out Credit- add to gross: yes or not?- remove from earnings: yes or not?- type: NO HOURS, or HOURS, or AMOUNT?
9/12/17
T73034: Add journal id field to quick entry window.
9/12/17
T72740: search the Travel field by employee ID or First and/or Last name. Currently it only allows for digits fix.
9/14/17
T73149: Add reference window at travel request
9/15/17
T73377: Notification when paying an FY17 travel expense in FY18 with a cost center that has no budget.
9/22/17
T73332: Payroll- employee update when changing information remains.
9/22/17
T73325: Budget node B5023 added to Budget Quick Entry
9/22/17
T73292: Fixed amount on purchasing PDF.
9/22/17
T73229: Add assignment period status to the assignment search option.
9/22/17
T73263: See total amount of P-Card expenses and fixed email approvals for Quick-Edit.
9/25/17
T73418: Sub Award added to document type. Works similarly to Contracts.
9/25/17
T73395: Journals created when add a journal on registers does not have the right BP fixed.
9/25/17
T73383: Fixed the email notification to ensure multiple PI are not notified on approval when PO is split.
9/25/17
T73336: Show assignment comments on the list view.
9/26/17
T73446: Status of "Temp Suspension" on the drop down menu under 'CC Status' (cost center screen) to allow temporary suspension of expenses on cost center. It should work so that when we use this status, it doesn't come up on the cc approval screen.
9/26/17
T73285: Transaction search use fiscal year instead of budget reference.
9/26/17
T73411: Add requisition number to search option.
9/28/17
T73486: Travel & Business category added onto cost center summary
9/28/17
T72556: Reconciliation tab view fixes and updates.
9/28/17
T71907: Limit Department Data to its Department Personnel
MyNSM Updates - August 2017
8/1/17
T72267: Fixed when user receives an error message when a credit invoice has been added to the 'Invoice' section because the credit amount should be reduced from the original amount.
8/1/17
T72268: Updated to allow Purchasing agent and DBA to have access to add a new Cost Center Manager line and submit for re-approval in instances where the original Request was applied to the incorrect cost center.
8/1/17
T72276: Added a search options in Travel for: Destination, Purpose and Benefit, Travel ID (system internal id), Document, Description
8/1/17 - T72277
Updates in Travel Request:
Relabeled: "Destination City" to "Destination City/Country"
Display Travel ID (internal database rec ID)
Added to line item: Doc No, Notes
When save, use travel start date as journal Date and Description to have "Desc-Destination-Travel from - to"
Ability to duplicate a line
8/1/17 - T72294
Made modifications to posted payroll payment window:
hide fringe lines by default - collapsible. See attachment for more info
added fringe adjustment line - add a miscellaneous fringe account code for this purpose
added a notes field for each employee on this screen
8/1/17
T72296: Fixed big where User tpao did not see anything to choose when doing a New Payment
8/1/17
T72330 : Update to show total salary and fringe - view only for each employee w/o having to open the collapsible icon
8/2/17
T72336: removed the requirement on catalog number
8/2/17
T72337: Fixed error where the account code 55111 is MO category, however it is for Field Trip and should have been available to be selected on travel module
8/2/17 - T72278
Added PS Date and user is now able to use this date as journal date on payment
Updated to allow users to edit line item on payment window
8/2/17
T72318: Updated in Payroll Payment to allow users to post to ledger generate an error message
8/4/17
T72185: Fixed error where user was unable to change payroll assignment
8/4/17
T72298: Fixed error where the Reallocation shows blank screen
8/7/17
T72434: Fixed an error that occured when the user tried to update a record in the Assignment
8/8/17
T72467: Allowed All PO Buttons to show for admins/agents all the time
8/9/17 - T72279
Updates:
Generate PDF of original request
Reallocation
8/11/17
T72375: Updated so user now can not only select from the drop down box for the Sponsor, but will be able to type in it as well
8/11/17
T72289: Updated to allow Travel requests to be printable
8/11/17
T72469: Updated so that the NSM Finance Tab reflects 'Assignment' since that's the screen the user currently uses. It will be easier to identify where in MyNSM the user is.
8/14/17
T72485: Updated so that after an invoice is paid, the page will refresh manually to show the payment journal link and remove the post button.
8/14/17
T72478: Updated Period information to that hours per week in no longer required.
8/14/17 - T72465
Made corrections to the database:
Assignment id 108 period id 3873 to have position id 752
Position id 280 and 3277 should have employee class Prof/Admin and Salary plan UHN.
8/14/17 - T72335
Updates:
Relabel "Invoice Document No" to "Document No"
Default Type to "All purchase requests"
Add quick link to "Search Approved Purchases" Finance Home
8/14/17
T72334: Updated by removing vendor requirement under payment & relabeled ‘Document Id’ to ‘Reference No’ on search and result.
8/14/17
T72306: added budget node B5022 for Tuition.
8/15/17
T72555: Removed the restriction on Travel to only show travel account codes.
8/15/17
T72537: Fixed error when user is entering a bi weekly assignment period, the hours per week box was grayed out.
8/16/17
T72611: Added ‘Total Amount Expended’ and ‘Total Amount Encumbered’ to the Payroll Monthly Report.
8/16/17
T72576: added a button to take user directly to the 'Budget Quick Entry' screen from the 'Cost Center Screen'
8/16/27
T72531: Added a printer friendly option to be able to print out cost center list
8/17/17
T72646: Added a comments/Notes box to the end of the payroll verification page
8/17/17
T72622: removed the mandatory requirement for concur id
8/17/17
T72520: made B5022 visible on Cost Center Summary page.
8/17/17
T72647: Update to Log Delete of Timesheet and only delete timesheet if trail/final verification has not started.
8/17/17
T72260: Allowed 0 to be entered into the Budget Entry for reconciliation purposes.
8/22/17
T72663: Added the account code 52108 - Other Professional Services
8/22/17
T72623: removed the mandatory requirement for concur id on MyNSM Travel Request
8/22/17
T72525: Update so Payment Cycle is no longer required to be specified when searching by department only or payment cycle only in the Timesheet Checklist
8/23/17
T72697: Fixed error where the text that is written in the Cost Center Details field of the Cost Center Summary did not show up on the printed version.
8/23/17
T72118: The search engine on the CC Summary screen is updated to search for any item placed in the search bar, instead of strictly by speedtype. User is now able to search by speedtype, fund code, or program code.
8/23/17
T72557: Added a comment box in Payroll - Verification
8/24/17
T72436: updated 'Timesheet Checklist' to automatically refresh data without staff having to hit Show/Add Timesheet.
MyNSM Updates - July 2017
7/11/17 - T72004
Removed the auto-populate rule in MyNSM for longevity of bi-weekly employees and only allowed manual entry during timesheet checklist by period
Added two check boxes per person so staff can select whichever period longevity will post. Longevity amount will still be based on Service Date entered.
7/11/17
T72008: Updated to not require document number when paying using credit card option.
7/12/17
T72018: Fixed bug where Attachments does not work on purchasing quick new
7/12/17
T72032: Updated the Longevity Calendar for Bi-Weekly Employees
7/13/17
T72031: Added more information to the Earning Codes B18 NRA 18 – Teaching, B19 NRA 19 – Study/Training, D19 Holiday N19 Biweekly
7/14/17 - T72038
Fixed bug where it printed the Fiscal Year 2017 report was printing out instead of the 2018 report in the Cost Center Information Screen
Fixed bug where fund adjustments from FY2017 were showing up, even though FY2018 was selected
7/14/17
T72009: Modified the Transaction List by adding Document Type column, and adding sorting
7/17/17
T72034: Added the option ‘Sort’ by Invoice(s) & Customer(s) headers on the Accounts Receivable - Service Center
7/17/17 - T72085
added category "Contracts and Services"
Added Account code 53854 to this category
hid categories that have all 0s in the Budgeted column
7/18/17
T72150: Fixed the longevity for bi- weekly is showing half of the longevity not the full amount for bi weekly pay B071117
7/20/17
T72165: formatted the "Usage" field in the PDF version of the Cost Center Summary to text wrapping
7/20/17
T72171: In Purchasing, defaulted the account code of the shipping line to 52811
7/21/17
T72174: changed the "Submit Payment" to "Post to Ledger"
7/21/17
T72169: Updated bug when user creates a PO on quick new, the PI approval is not approved and it just shows "new".
7/24/17
T72154: Fixed error user received when trying to send invoice emails
7/24/17
T72208: Fixed error where the periods showing on the timesheet checklist differ from the period that is showing on the verification screen.
7/24/17
T72202: Changed the employee name displayed to show “Last Name, First name, Middle Initial” format
7/24/17
T72033: Update to auto populate all amounts of the payment screen by default and grey out anything that has been paid with another invoice.
7/26/17
T72206: Fixed bug where an order says it’s ‘rejected’ on the top portion of the Order Request, due to incorrect cost center manager being added, but the bottom portion reflects 'Approved'.
7/26/17
T72156: added a place on the customer screen for notes/comments/instructions
7/26/17
T72211: added a box at the top of the ‘Trials’ & ‘Final’ Column Headers that allows users to select all boxes at once on Payroll Verification
7/26/17 - T72229
Update to "Add Invoice" to "+ Payment" similar to "+Credit". To eliminate payment that are not in invoice form.
Added the "Pay!" button to "Post".
7/26/17
T72223: Auto-populated the 'Pay Rate Type' based on the 1st selection made under 'Payment Frequency'.
7/26/17
T72221: Fixed bug where it didn’t allow user to delete info or make updates on the Timesheet Checklist when user selects another period.
7/26/17
T72220: Updated the timesheet checklist screen to not default to 'off-cycle' on the 'period' drop down. It’s now blank with the arrow displayed.
7/26/17
T72172: Added a requisition field on purchasing and journal entry. It now accepts numbers and letters and 200 characters.
7/26/17
T72219: Fixed the reset button that was not working on the Timesheet Checklist Screen
7/31/17
T72319: added the same purchasing access to 774 the same as 583
MyNSM Updates - June 2017
6/1/17
T71538: Fixed bug where transaction search shows a transaction twice
6/1/17
T71595: Made purchasing "send email option” on by default for all users except purchasing agents
6/7/17
T71599: Fixed missing Budget Node B5084
6/7/17
T71630: IDC and payroll expenses now updated in real time
6/7/17 - T71646
moved the existing cost center summary window that includes only reconciled items to the reconciliation list
On reports brought back the real time "Reconciliation Window" that users used to have
6/7/17
T71663: Update now displays account code on payroll payments at the staff section label
6/8/17
T71643: Update allows for the deletion of POPayment, and to update the status back to ‘Received’ instead of ‘Paid’
6/8/17
T71678: Fixed error where the 'Pay' button on the Purchasing screen was missing
6/14/17
T71696: Fixed error where update of a cost center failed and popped up the error message “Value is required and can't be empty.”
6/15/17
T70622: Create a new purchasing quick entry with save and pay buttons
6/15/17
T71727: Expanded Invoice Search Character Limit
6/15/17
T71641: Updated bug where an attached Order ID allowed user to 'Pay' without the 'Ordered' and 'Received All' fields being completed
6/15/17
T71719: Added "Credit Card” to the transaction types in "Quick New” Purchases. When this option is selected on save it now adds an invoice automatically.
6/21/17
T71776: added the budget node B5082 – Foreign Travel on Budget/quick entry
6/21/17
T71775: Updated attachments on billing entries now auto-populate with the invoices when they are generated
6/21/17
T71771: added a status to customer screen so that the duplicate can be disabled and won’t be used on future invoices
6/22/17
T71600: added the functionality to alert the user when leaving a page without saving
6/23/17
T71818: Fixed bug where it appeared that the approve action doesn’t save on the user’s end after the user hits “approved”
6/23/17
T70626: added quoting functionality to account receivable
6/23/17
T69734: Added a "Back to Search"/"Next Order ID" feature when a search is conducted to go to the next item in the list when the search was initially conducted
6/27/17
T71926: Fixed bug where when user was saving a timesheet, it returned back a blank page
6/29/17
T71937: Corrected a spelling mistake on the Transaction List Report for “Account Code”
6/29/17
T71936: Fixed bug where the 'PAID' status was still showing as open even though user selected 'Pay'.
6/29/17
T71935: Fixed bug where the view cost center summary was showing a blank page with an error
MyNSM Updates - May 2017
5/1/2017
T71139: Changed links to User Manual and new google sites on MyNSMApps
5/2/2017
T71221: Fixed problem where the pdf being generated is not showing payroll data after certifying timesheet verification
5/2/17
T71222: Update so when creating a new reallocation, a text comment box is now added for notes
5/3/17 - T71257
Made Reallocation read only when viewing Cost Center Payment Screen
Added Link to Payroll Payment
removed add funding source button and deleted button when set to read only
added create by and last modified by to reallocation view
5/3/17
T71243: Fixed bug where Payroll verification trial and final checkboxes were not being saved when saving the whole list
5/4/17
T70232: added an effective date box on the position screen to properly track effective dates of any changes in PeopleSoft of a position
5/4/17
T70207: Added the Payroll Earning Code G71 for FML in MyNSM
5/4/17
T70181: When Department enters Speedtype, the Combination Code auto-populates
5/5/17
T71211: Allowed for a search by document # or type and added a button to screen to allow duplication of existing information
5/5/17
Updated Purchasing - Max Character field to 50 character limit
5/8/17
T70681: Updated the bug where Paid Status on the Purchasing screen was not reflecting as paid, even when all items have been updated on the Payment screen
5/9/17
T71212: Updated the document type under Invoice section to list PO Voucher instead of Purchase Order
5/8/17
T71348: Updated the Negative amount on Scholar and Fellow category which did not reflect on CC Summary
5/9/17
T71263: Updated the Search function so that it locates a vendor based on any information that is entered
5/9/17
T71259: Updated the 'Memo' field on the Registers screen to not have a max number of characters when entering directly on this screen if user is using it for corrections which need to be properly documented
5/9/17
T71224: Fixed bug where when giving user finance payroll payment modify access, the access does not work until adding payroll-payment-view as well
5/9/17
T71223: Fixed where when adding more items, percentage and amount are not grayed out as the first line
5/8/17
T71349: added a quick link to go to CC summary on budget quick entry screen
5/16/17
T71371: Fixed bug where the report assignment by period view does not list the same as the export
5/16/17
T71422: Added an IDC Account code 56506
5/16/17
T71400: Fixed a bug where user was receiving an error message regarding the invoice amount being more than the approved amount, even when the amounts were equal
5/16/17
T71353: added PO Voucher to drop down list under the 'Invoices' section on the Purchasing screen
5/16/17
T71091: created Vendor/Credit Card Transaction Screen
5/17/17
T71294: added budget node B5084
5/17/17
T71372: Updated to allow user to ship multiple items
5/17/17
T71363: User now sees an explanation from the PI on why the order was rejected when a user in unable to save any revisions to a rejected Purchase Order
5/17/17
T71347: allowed budget module to be modifiable for pending closure cost centers
5/17/18
T71208: Added a field on the main page where a request is being made, to list the type of request
5/18/17
T71115: Updated to provide a way to print charges
5/23/17
T71415: Enabled fringe on all State Cost Centers
5/23/17
T71460: added the ability for staff to make payments by enter quantities or amounts
5/26/17
Updated purchasing window to show the balance
Allowed user to print pdf of purchase order request
send email checkbox - set unchecked by default
5/26/17
T71528: Fixed bug where Generate PO not populating full invoice #
5/26/17
T71258: added a column to All Invoice list to show the "payment received date" which will help user identify and sort invoices by latest payments processed
5/26/17
T71541: On the email to PI for approval, included a link to take PI to the quick approve (quick new)
5/26/17
T71209: A/R Received Items: Allowed partial payment of invoices
5/26/17
T71427: added account code 56506 for IDC to correspond with PeopleSoft
5/30/17
T71506: added a feature to enable to fill automatically a default department shipping address in the purchasing screen
5/30/17
T71523: Updated to include in expended, expense transaction that have been paid and have the check mark reconciled
5/30/17
T71536: Update displays summary of salary and fringe
5/30/17
T71537: added search by fiscal year
5/30/17
Fixed bug where Total Amount wasn’t being populated on the Purchasing Payment Screen once Cost Center or Credit Card was selected
.
MyNSM Updates - April 2017
4/6/17
T70714: Updated to send invoice cancellation email notification, to the same people that the original invoice sent
4/6/17- T69864
Updated the “Message displayed on Invoice” when generating an invoice:
the memo info gets populated into this box so that it can be displayed on the invoice pdf
this box accepts a more than 1000 characters
the note displayed now goes across the page, instead of ½ width of the pdf
4/6/17
T70218: Payroll - overtime entry code 315 change to 1.5
4/6/17
T70625: added to AR the ability to generate PO for internal invoices
4/6/17
T70753: Added missing earning code in the time sheets: B81 Sick Adj. time
4/6/17
T70831: Added the 'Charge Memo' field to Invoice
4/6/17
T70854: Now, when selecting charges to create the invoice, the memo of the charges automatically populate the field "Messages" (which are notes added to the invoice).
The Messages field can be edited any time before the invoice is sent.
4/6/17
T70918: Fixed error where the PDF attachment to the Budget Journal didn’t appear when reopening the journal
4/7/17
T70900: Updated Purchasing Search Screen fix to sort by CC Manager
4/7/17
T70958: Updated Icon for Faculty Forms
4/12/17
T70739: Added “FTE” column to Timesheet Checklist
4/14/17
T70795: Updates so that when requester updates invoice section, a notification email is sent to the purchasing agents
4/17/17
T70970: made all headers on the Travel Request Search screen sortable
4/21/17
T70595: Created the ability to search by description in myNSM Finance Purchasing
4/21/17
T70688: added a total balance on the Transaction List screen which will show the overall total of the records found
4/25/177
T70916: Updated to have MyNSM automatically pull and fill the 'Vendor' field from the 'Traveler' name field on the TR entry and TR - Payment screens instead of staff having to add line by line
4/25/17
T71121: Updated and deleted duplicate customers in the Customer database
4/25/17
T71113: For Purchasing: included note when invoices are available
4/25/17
T71088: Update to show if a record is paid, the PS Payment Due field reflects the date the POPay was made
4/25/17
Added additional departmental information to the Payroll Report
4/25/17
updated the information on the email notification send to Cost Center managers
4/25/17
T69942: Updated Transaction Lists to be able to search for account codes by range
4/26/17
T71155: finished developing the report functionality so that user will be able to generate the report as needed
MyNSM Updates - March 2017
3/1/17
T70231: Changed Purchase Order PS Date to PS Creation Date.
T70231: Changed Purchase Order Invoice PS Date to PS Payment Date.
T70231: Fixed the period and Year of payment journal when updating PS Payment Date
3/7/2017
T69946: Reconciliation Updates include:
Reconciliation: include all budgets, all equity,
encumbrances (only requisitions, contracts).
Deposits and credits: values show as negatives.
'Charges' gets re-labeled as Fund Equity.
Budget journals: show them as they are (positive or negative)
3/7/17
T70063: add search by amount on transactions search
3/7/17
T70071: Edited where “Year End” accrual line shows on CC summary under carried forward
3/7/17
T70508: Now shows positive on Cost center summary expense prior years
3/7/17
T70509: On cost center summary, amount now shows under encumbrance and not outstanding
3/7/17
T70510: Reconciliation - budget shows under expenses fix
3/8/17
T70484: add requested by field to create charges
3/8/17
T70525: changed green numbers to black when there are only numbers, and to blue when the number is also a link
3/9/17
T70561: added to Document type "Scholarship" type so that scholarship transactions can be flagged as scholarship
3/13/17
T70206: Fixed missing earning code B71 on Payroll
3/16/17
T69469: Updated the department input we are billing within a specific company
3/16/17
T70620: Updated:
Employee type field= All
Unselect ERS and ORP
Employee type field= Student/Student Worker
Only select WCI and UCI
3/16/17
T70588: Added search criteria: Created by and created date
3/16/17
T70065: added reference # field on purchasing screen
3/16/17
T70448: Added to the customer/vendor screen additional information fields to make it more functional:
"Department" field (add): The information in this field will populate on the invoice
"Email" field (update): Field should be renamed to "PI Email" as the primary contact email should invoices become severely past due
"Main Billing Contact" (add): Populate directly on invoice
"Additional Contacts (CC)" (add): Populate directly on invoice. Field also has "add"/"remove" buttons available to add/remove CC contacts as necessary/requested
3/16/17
T70262: 'T-Card' description added on the drop down list on the Purchasing screen under "Invoice" section for items that don't require a travel request but still need to be paid by T-Card
3/16/17
T70168: allowed the status field to be modifiable by providing dropdown options and save changes
3/16/17
T70089: Added a drop down menu on the Cost Center Summary under “Status” where user can select Active, Inactive or Pending Closure?
T70089: Also added in the word Expired as well
3/23/17
T70719: Added to purchasing search: Reference No and Purchase Order No
T70719: On purchasing window, increased max character allowed on Order Confirmation No.
3/23/17 - T69753
made the charge memo column wider on the home page
made the selection of “Results per page” remember the number the user selected when navigating to the next page
Made the default number of results displayed 25
3/23/17
T69896: made sure travel payment by credit card work the same way as purchasing credit card payment
3/23/17
T69941: When user searches for cost center on reconciliation window, it now displays the parent cost center first
3/23/17
T70046: Fixed bug that prevented users from finalizing Travel Requests
3/23/17
T70132: button added to the Account Code section which will allow Purchaser to check 'All' if the account code will be the same for all fields in the order instead of manually having to update each
3/23/17
T70263: updated with the ability to create and export reports to visualize the summaries and bar plots for the following features for the UH Sequencing Core:
Total purchases by month
Total invoiced amount (via charge date) by month
Outstanding payments by month
Balance in cost center by month
3/23/17
T70589: added "Line #" column which displays the number of the row in the order being displayed
3/23/17
T70624: More Updates to NSM Billing:
Search by date would be very useful
Search by project fixed
Results per page widget remembers user setting
Customer search function improved
3/23/17 - T70690
Modified Transaction List searches to only see the records for the doc # user is searching for
Search no longer shows the Uncategorized records
3/23/17
T70718: added transaction type Reimbursement for Register Transaction Type
3/31/17
T70652: fixed verification pdf, where some lines were not lining up properly
3/31/17
T70714:
added heading and signature and date.
Also gave extra 2 lines after each records
MyNSM Updates - February 2017
2/1/17
T69984: added service date validation on timesheet so that verification can work properly
2/1/17
T69972: made the modification so that PO payment journals have budget reference of the PO
2/1/17
T69928: Added to Employee Record to assignment:
1. First assignment is 0 and auto increment (max is 4)
2. Add Empl Rcd column to assignment list.
2/1/17
T69900: Added a way to take the user back to the record they was on before they clicked save on the Timesheet
2/1/17
T69899: Updated the time sheets for an existing time period
Now allows names to be sorted alphabetically
After adding new employee time sheets, the new timesheets stay at the bottom of the list and are not sorted with the rest
2/1/17
T69894: Added to the Status dropdown menu the option "Received"
2/1/17
T69764: Allowed Payroll Assignments to have the ability to set what the cost center will be paying (salary, fringe, or both)
2/1/17
T69740: Modified so that inactive employees can't be used unless the employee is changed to active status
2/1/17
T69598: For purchasing agents access made the account code field available when doing a new purchase
2/1/17
T69460: Grant to show the equity standard screen. Equity can now also be entered for grants too.
2/2/17
T69705: Added account codes to Travel
2/23/17
T70268: separated the details column into Qty, Desc, and unit cost on the Invoice PDF
2/23/17
T70338: Renamed “Rename Program Desc” to “Title” & “Project Desc” to “Description” and removed mandatory requirement
2/23/17
T70318: The font size was changed as requested and the color was changed to dark blue
2/23/17
T70169: displays fringe total on payroll payment window
MyNSM Updates - January 2017
1/3/2017
T69169: option to create invoice on the ‘Create charge’ screen under Accounts Receivable made
1/3/2017
T69646: update to make the Cost Center Carry Forward Balance equal to the final balance of the Cost Center of the previous fiscal year
1/3/2017
T69654: Implement a second line on Cost Center Transaction list indicating the description of each transaction
1/5/2017
T69405: Ability to sort Cost Centers by PI name
1/9/2017
T69404: Added to the list view description of the first item of a column list
1/10/2017
T69403: Created a purchasing quick link to view Cost Center Summary
1/10/2017
T69649: Details of the original point of data (line description & document #) entry inputted now shows up on Reconciliation Statement Description
1/10/2017
T69647: Updated details of the screens on MyNSM for Cost Center Managers by including information entered at original data entry, description of item in Transaction List Report, and word wrapping for description information box
1/10/2017
T69544: Update for current balance formula for Cost Center Information; The updated formula is balance total + unbudgeted
1/8/2017
T69534: Added the ability for staff to make corrections on already paid purchase orders
1/5/2017
T69534: fixed the layout once you click on the 'View All Charges' tab under the A/R Service Center section
1/11/2017
T69724: Create PS payment Date for each invoice and use this one for the reconciliation date
1/11/2017
T69406: provided the ability to search for transactions that were paid using a credit card
1/11/2017
T69581: added a hover for "tips" on the search options when a specific field is selected to unselect it and sort by whichever option is selected
1/11/2017
T69575: Fixed how budget reference of the payment is not matching the PO.
1/12/2017
T69452: Added a quick link to view the cost center summary from budget quick entry screen
1/18/2017
T69677: Fixed the sort option for Purchase Requests by allowing users to further filter results
1/18/2018
T69463: Update that shows ID record of charges and also adds this field to be searchable
1/18/2018
T69763: Updated the People Database updating as followed:
ALTER TABLE employees CHANGE prior_years_of_service prior_years_of_service DOUBLE PRECISION DEFAULT NULL;
1/18/2017
T69652: Updated the postings of past reconciliation for FY17 to not show reconciliations from FY16
1/18/2017
T69813: Updated the way journals are created on Purchasing when payment is done via credit card
1/19/2017
T69679: Added a feature that will allow managers to look up all current/pending/approved orders by Requestor
1/20/17
T69820: Fixed Column Header displays on the Transaction List Report
1/24/17
T69795: Changed the limit that was placed on the number of characters a user can enter for Journal ID field on the ledger register screen
1/24/17
T69781: Column can be added on the Order Quick Entry screen to reflect which cost center manager the user is awaiting approval from
T69781: save button be added to the Purpose/Benefit statement section on the Order Quick Edit screen
1/24/17
T69781: Updated the "type" drop down field on the receive payment screen to automatically display "SC Voucher" first instead of "Journal"
1/24/17
T69752: fix layout (column widths) so that the info. on the screen is easier to view
1/24/17
T69451: allow Cost Center details box to be modifiable on cost center summary screen
1/26/17
T69971: Updated on the live website the entries from last year (2016) were separated with respect to current year (2017)
T69971: Updated on the live website the timestamp added both on view and download
1/27/17
T69929: Edited the assignments to have the most recent period open by default when looking at an assignment
1/27/17
T69926: Resolved issue where some assignments are not showing on timesheet verification
1/27/2017
T69850: Added the invoice number to search window
1/27/2017
T69897: Fixed Payroll Verification sorting
1/27/2017
T69898: added search by Document Type
1/27/2017
T69893: added Fiscal Year to the search filter
1/25/17
T69901: Added a link to link to the employee next to their name on the Timesheet Checklist
1/26/2017
T69962: Fixed where Payroll payments that were not correctly taking remove encumbrance correctly when there are multiple salary account codes
1/30/2017
T69707: Fixed improperly working sort function that did not work under verification search
1.4.3
Bug Fixes (-)/Feature Request (+)
6/15/2016
- NSMFIN-191: Purchasing Payments DocumentNo can be same for multiple payments
- NSMFIN-193: Quick Entry - add a running balance of amounts entered
- NSMFIN-197: SC Vouchers, Vouchers, Expenses, have been added as additional options in Purchasing Section 6, Document Types
6/8/2016
- NSMFIN-187: The cost center field now is an editable field.
- NSMFIN-188: The search option on the Order Search screen now pulls the information requested.
- NSMFIN-189: Cost center Attachments pdf attachments now open correctly.
- MYN-315: Under grant type "Research Grant" is now available.
- NSMFIN-190: Added Texas Higher Education Coordinating Board (THECB) to the drop down on 'Cost Center' screen under 'Sponsor' to track sponsor of grants awarded by Texas Higher Education.
- NSM-184- Inactive cost centers now don't show on purchasing for PI to select and approve.
4/29/2016
- RES-8:The reservation email message now does not include HTML tags.
- NSMFIN-178: Display Project Description for grants and Program Description for other on Cost Center Summary Report.
- NSMFIN179: Cost Center Summary links to Transaction List Report works for Grants now.
- MYN-245, 273: The sort button 'Requested By' on the Order Quick Entry screen does not work to list the people in alphabetical order. The sort is working. The user needs to unselect the Order Id Sort to be able to sort by Requested By. To unselect the Order Id Sort, click on the X next to the Order Id Column Name. Then you will be able to select another column to sort by. The sort works on order of column selection.
- NSMFIN-180: Vendor ID field now allows more then 25 characters.
- 3/16/2016
- MYN-235: The 'Reset' button on the Ledger Account Code screen clears out the current data to allow for another search.
- MYN-225: Cost center dropdown have now scrolling functionality.
- MYN-280: Cost Center Summary - The financial data for budgeted and un budgeted funds is correctly listed on the Cost Center Summary.
User has to enter prior fiscal year end date as of 8/31 for fund equity to pull in cost center summary.
- MYN-288: Cost Center Summary Loading for Grant type Cost Centers. Bug fixed allow null for dates when cost center is a grant.
- NSMFIN-146: Cost Center Summary Report displaying correct Uncategorized.
- NSMFIN-159: Users posted two assignments on cost center ST 49210. Both are showing under un-categorized and not in salaries under cost center summary page. How do i make it move to salaries? The Corresponding Assignments need to saved again so that the encumbrance journals can be recreated with the correct account codes. The issue was that certain job codes were not assigned a account code. This issue has been resolved.
- NSMFIN-176: When user creates a new Vendor record and enter data into the fields and click save, all of the data now is saved correctly including the First Name and Last Name.
- NSMFIN-177: Select All option on all Searches results is not longer available.
- MYN-263: When placing an order in Section 4, it now multiply's the units bought and calculates the total price on the first line. - MYN-249: The B5079-Participant Cost field is now populating on the Cost Center Summary screen correctly. B5079, 54817, 54818, 54823,54824, 54825 are now categorized as Participant Cost fields. These account codes have been updated and assigned to correct category.
+ NSMFIN-165: Each of the fields in the status summary of the Cost Center Summary now clickable which can lead to the breakdown of the type of transactions and equivalent dollar amount.
- NSM-168: Increased number of characters for reference number for Journal Transactions.
- MYN-243: Cost center summary, IDC is now recognized.
- MYN-215: When a user tried to reduce a budget category on cost center 42901 which shows as a negative number in the field now the system allows the user to save the record.
- MYN-268: Budget Expense Quick Entry - budget node B5069 - Scholarships & Fellowships has been added to quick entry screen under Fringe and Other Categories.
- MYN-281: Added the full cost center display string to Budget Quick Entry Screen.
+ NSMFIN-174: Invoice No now can accept up to 50 characters Invoices in Purchase Order.
- MYN-220: In Reservation app. It now include's the room contact information so that if user needs to contact the room owner, the information is available.Also the Email confirmation now includes the room information such as number and contact info.
- MYN-229: Purchase Orders email now go only to the to NSM purchaser in the department.
- MYN-231: Purchasing, Vendor box: now allows to pull vendor credit card type.
- MYN-274: Budget Module - The following budget nodes added to the Quick Entry screen and are associated with grants only.
1. B5069 - Scholarships & Fellowships 2. B5070 - Travel and Business Expenses 3. B5071 - Travel Expense 4. B5072 - Business Expense
- MYN-283: Fun equity total in register does reflect on Cost Center Summary Fund equity. Unbudgeted = Fund Equity - Total Budgeted
- NSMFIN-172: Fixed bug causing email to be sent to wrong personnel.
+ NSMFIN-135: Transaction List Report: added the capability to change Results per Page. Added more search options. Bug fixed when a pi is not set. Bug fixed cost center Select2 was not being created and not able to search by department. Bug fixed unable to select cost center and search by department
+ RES-24: Added recurring capabilities to Reservation App
- NSMFIN-170: fixed assignment search form supervisor element has wrong label.
- NSMFIN-169: Change IsFinished column to Reconciliation Completedadd to cost center string i.e. (businessUnitNo - fundCode - departmentCode - programCode - projectCode)
- NSMFIN-167: Budget Quick Entry now allows to input negative numbers.
- NSMFIN-166: Payroll Assignment Period now is able to set ORP.
+ NSMFIN-26: Cost Center Summary Implementation.
- NSMFIN-142: Fixed Cost Center Summary Reported Issues.
- NSMFIN-141: Fixed bug with Budget Column not displaying correctly
- NSMFIN-143: Fixed Cost Center Summary Reported Issues.
- NSMFIN-140: Fixed Cost Center Summary Page not displaying after selecting a cost center.
- NSMFIN-119: fixed bug with budget now populating on cost center summary page.
- NSMFIN-120: fixed information of cost center no displaying correctly on the bottom of the report.
- NSMFIN-59: fixed bug when searching a cost center on Cost Center Reports Search Page.
+ NSMFIN-175: Added more privileges to allow changes to cost center at any stage except paid.
- NSMFIN-17: Fixed bug where transactions line being shown from wrong cost center. Fixed currency format when displaying amounts thru jquery.
Fixed bug in reconciliation validation when comparing floating numbers.
Removed console logging from views.
Updated Error Messages for Reconciliation validator.
+MYN-40: Implementation of Admin Module.
+MYN-44: Implementation Organizational Unit Module.
+MYN-45: Mailer Module Implementation.