MyNSM Finance

Transfer balance to MyNSM Finance

Carry Forward

Can be done on Registers, make sure BP 2017

Add register dated 8/31/17

Acct Code Uncat_Exp

Amount could be Deposit or Credit depending on what needs to be done

Open Commitment (Prior BPref)

Can be done on Journals, make sure BP 2017

Line 1: Account Code: Uncat_Exp ; Credit

Line 2: Account Code: Uncat_Open_Enc ; Debit

Payroll Encumbrance

Can be done on Journals, make sure BP 2017

Line 1: Account Code: Uncat_Open_Enc ; Tracking code: ; Debit depends

Line 2: Account Code: is the tracking code; Credit depends

Account codes:

Salary - 50100

Fringe - 51402

Travel - 56129

M & O - 50011

IDC - 56506

Sub Contract > 25000 - 53849

Sub Contract < 25000 - 53848

Equipment - 58909

Scholarships and Fellowships - 55300

Participant cost - 54825

New Fiscal Year Process

When transitioning to a new fiscal year in MyNSM, all records must have the appropriate month and date in order to be in the proper fiscal year. Below is the process for purchase and travel requests:

Purchase Requests

If you have an order that was entered in MyNSM during FY20, but will completely post in PeopleSoft on FY21, you will need to ensure that the PS Creation Date (Encumbrance) field is on the appropriate year:

*This also applies if you enter an FY20 purchase request in MyNSM on FY21.

If you have an order where some items will post in FY20 on PeopleSoft, but some will post in FY21, you may utilize the Overrideoption which will allow you to dictate the fiscal year that the item should be encumbered on:

The process is very similar for travel requests

Travel Requests

If you have a travel request that was entered in MyNSM during FY20, but will completely post in PeopleSoft on FY21, you will need to ensure that the PS Creation Date (Encumbrance) field is on the appropriate month:

*This also applies if you enter a complete FY20 travel request in MyNSM on FY21.

If you have a case where some items will post in FY20, but some will post in FY21, you may utilize the Override option which will allow you to dictate the fiscal year that the item should be encumbered on:

Reminder that all register entries must also have the appropriate BP (budget reference).