Board Meetings

BOARD MEETINGS

 General

A quorum must be present, whether physically or electronically, in order to conduct an official meeting. A quorum shall consist of four members of the Board of Education.

Meetings may be held in person or by means of communication equipment including, but not limited to, conference calls, video conferences, Internet chats or Internet message boards.

Meetings of the Board of Education shall be open to the public and the press unless closed as authorized by law.

All Board meetings shall be held at a place of sufficient size to accommodate the anticipated members of he public and at a time that is reasonably convenient. In addition, reasonableefforts shall be made to make the meeting accessible to individuals with disabilities. If any of these statutory requirements are not met, the nature of the cause for noncompliance for themeeting will be stated in the Board minutes.

Audio, video and other electronic recordings of open meetings are allowed by law, but the Board may establish guidelines regarding the manner in which such recordings are conducted tominimize disruption to the meeting. Recording a closed meeting is prohibited unless permission has been granted by the Board by resolution. Bypassing this policy the Board grants permissionto the Board secretary to record closed meetings as necessary to fulfill his or her duties.

Meeting Notice

Public notice of all meetings shall be given in accordance with Board policy and law.

Regular Board Meetings

The Board of Education shall hold regular meetings throughout the year to transact such business as deemed necessary for the smooth operation of the school district.

The Board will hold its regular meeting on the THIRD WEDNESDAY of each month at 6:00 p.m. in the school LIBRARY unless otherwise specified in the publicized notice of the meeting.

Special Board Meetings

Special Board meetings may be held from time to time as circumstances may demand. Special meetings of the Board may be held at a time fixed by the Board or on the call of the president.  A special meeting may also be called by at least four members of the Board. Each member shall be notified of the time, place and purpose of the meeting a reasonable amount of time in advanceof the meeting.

Electronic Participation

The Board will allow members to participate electronically in meetings where other Board members are physically present, and the Board may hold meetings where all Board membersparticipate electronically. This participation may occur by telephone, video conference or other electronic means. Board members may not simply vote electronically, but must : 1) beconnected with the meeting throughout the discussion of business; 2) be able to hear or receive the same information as Board members physically present; and 3) participate in the discussion.If a Board member electronically joins the meeting after an item of business has been opened, the remotely located member shall not participate until the next item of business is opened.

Any Board members participating electronically will be considered present. The members shall be counted present for the purpose of establishing a quorum. If a Board memberparticipates in a meeting electronically, the Board secretary will document this fact in the minutes. In accordance with law, Board members participating electronically may only vote inroll call votes if they are participating by video conference or another legal exception applies.

Board members who wish to participate in a meeting electronically must notify the Board president and superintendent as early as possible. The superintendent will arrange for the meeting totake place in a location with the appropriate equipment so that Board members participating in the meeting electronically may interact and the public may observe or hear the comments madein open session. The superintendent will take measures to verify the identity of any remotely located participants if necessary. Board members participating electronically in a closed-sessionmeeting must take measures to protect the confidentiality of the meeting and ensure that other persons will not overhear the discussion and votes. If the Board is not confident that appropriatemeasures have been or will be taken, the Board may refuse to allow a Board member to participate electronically in closed session.

 Adopted:          Nov. 8, 2006

    Revised:          March 17, 2014

Cross Refs:     KKB, Audio and Visual Recording

 Legal Refs:       '  1     162.301, .303, .511, 610.010 - .028, RSMo.

New Franklin R-1School District, New Franklin, Missouri