PoP Assessments

Assessments may be manually entered  or imported to display in the student record at the Assessments tab in the student record.   Clients may also be integrated with 3rd party assessment vendors (DRC (TABE), CASAS, Pearson (GED), or HiSET) for assessments to be automatically imported each night from the vendor.  

The default view at the  student Assessments tab grid is  PoP Pre/Post.

Additional views are also available at the assessment grid:  All, Pre/Post Scaled, and Pre/Post SPL.

All of the following columns display when the "All" view is selected.

Assessment Rules

Rule 1

A PoP will not populate if the entry level is Completed ESL L6; this is NOT a valid entry level - it is only a valid exit level.

How and when to re-assess students who initially place at Completed ESL L6 is a state or agency policy decision.

Rule 2

The last activity in a PoP, and the first activity in the next PoP after a 90+ day gap determines the PoP pre and post-tests for PoP.  Activities are assessments and hours.  

• When PoP 1 ends with an assessment, and PoP 2 begins with an assessment, the assessment in PoP 2 may count as the post test for PoP 1 and the pretest for PoP 2.

• When PoP 1 ends with hours, and PoP 2 begins with an assessment, the assessment in PoP 2 may count as the post-test for PoP 1 and the pretest for PoP 2.

• When PoP 1 ends with hours, and PoP 2 begins with hours prior to an assessment, the assessment in PoP 2 may count as the post test for PoP 1 and the pretest for PoP 2.

• When PoP 1 ends with an assessment, and PoP 2 begins with hours prior to an assessment, the assessment in PoP 2 may be the post test for PoP 1 and the pretest for PoP 2.

Rule 3

A new assessment may be entered or an assessments must be moved forward to populate the entry level in the current FY for a PoP that continued from the previous FY.  

Rule 4

All non-tracked subject area assessments follow the same business rules for the tracked subject area assessments; this allows a student to achieve an EFL gain from any assessment pre/post combination.  The PoP Summary record will continue to display the subject area entry and exit levels, but EFL Gain (MSG) may show 'Yes' if the student made a gain in an untracked subject area. 

Rule 5

The user may override the default subject area by clicking the 'Move Forward' icon on the assessment row and selecting the Move Forward option: 

Use as subject area for PoP #.   

Move Forward icon

To clear a subject area and go back to the default subject area, click the 'Move Forward' icon on the assessment row and select 'Clear as subject area for PoP #.'

TIP:  To see assessments that were selected as the PoP subject area or have the 'Select Subject' box checked in the assessment record, use the 'All' view at the Assessments tab. 

Last update:  9/6/2024