PoP Assessments
Definitions
Assessment Tab
Assessment grid
Assessments may be manually entered or manually imported to display in the student record at the Assessment tab. Clients may also be integrated with 3rd party assessment vendors (DRC (TABE), CASAS, Pearson (GED), or HiSET) for assessments to be automatically imported each night from the vendor.
The default view at the Assessment tab is PoP Pre/Post.
Additional views are also available: All, Pre/Post Scaled, and Pre/Post SPL.
Messages on the assessment card
Message
SPL/GLE overrides Scaled Score when both are entered.
Scaled Score overrides SPL/GLE when both are entered.
Scaled score or SPL must be entered
Date cannot be in the future
Reason
The SPL/GLE score will override the scaled score to populate an assessed level on all TABE assessments that allow an SPL/GLE score when both are entered.
For example, a scaled score of 540 populates the assessed level ABE L4 on the TABE 11/A reading assessment. If an SPL/GLE of 11.8 is also entered, the assessed level is ABE L6. SPL/GLE overrides the scaled score.
The scaled score will override the SPL/GLE score to populate an assessed level on all non-TABE assessments that allow an SPL/GLE score when both are entered.
Assessments that populate a level based on scaled score or SPL/GLE may not be saved with only a raw score.
Displays on the date field if the date entered is after today's date.
Student header fields
The student header fields will update based on the first activity
First Activity
Assessment
Hours
Student Header Fields
Subject Area, Entry Level, and Current Level update based on the level-defining assessment.
The fields will display 'Level Not Defined' when hours are entered, regardless of the number of hours. Once an assessment is entered, the level fields will reflect the subject area and entry and current level.
Assessments tab fields
Assessment Rules
Rule 1
A PoP will not populate if the entry level is Completed ESL L6; this is NOT a valid entry level - it is only a valid exit level.
How and when to re-assess students who initially place at Completed ESL L6 is a state or agency policy decision.
Rule 2
The last activity in a PoP, and the first activity in the next PoP after a 90+ day gap determines the PoP pre and post-tests for PoP. Activities are assessments and hours.
When PoP 1 ends with an assessment, and PoP 2 begins with an assessment, the assessment in PoP 2 may count as the post test for PoP 1 and the pretest for PoP 2.
When PoP 1 ends with hours, and PoP 2 begins with an assessment, the assessment in PoP 2 may count as the post-test for PoP 1 and the pretest for PoP 2.
When PoP 1 ends with hours, and PoP 2 begins with hours prior to an assessment, the assessment in PoP 2 may count as the post test for PoP 1 and the pretest for PoP 2.
When PoP 1 ends with an assessment, and PoP 2 begins with hours prior to an assessment, the assessment in PoP 2 may be the post test for PoP 1 and the pretest for PoP 2.
Rule 3
A new assessment may be entered or an assessments must be moved forward to populate the entry level in the current FY for a PoP that continued from the previous FY.
Rule 4
All non-tracked subject area assessments follow the same business rules for the tracked subject area assessments; this allows a student to achieve an EFL gain from any assessment pre/post combination. The PoP Summary record will continue to display the subject area entry and exit levels, but EFL Gain (MSG) may show 'Yes' if the student made a gain in an untracked subject area.
Rule 5
The user may override the default subject area by clicking the 'Move Forward' icon on the assessment row and selecting to use a different subject area.
Move Forward icon
To clear a subject area and go back to the default subject area, click the 'Move Forward' icon on the assessment row and select 'Clear as subject area.'
TIP: To see assessments that were selected as the PoP subject area or have the 'Select Subject' box checked in the assessment record, use the 'All' view at the Assessments tab.
All ABE clients should use the 'Move Forward' icon on the assessment grid to change the subject area.
Independent literacy clients who do not report to the NRS and do not report based on PoPs may continue to use the 'Select Subject' checkbox on the assessment record. However, independent literacy agencies may use the Move Forward icon for students who have a PoP, if they wish. The checkbox was not removed from the assessment card to allow independent literacy agencies to continue using their existing data entry processes.
ESL and the CASAS Life and Work Reading Assessment
The ESL field may be selected in a student record to allow the agency to track the number of students designated as ESL. This may be selected at the time of intake, or in a student record at the Education tab/ Education panel.
The ESL field also serves a purpose for determining the EFL of the CASAS Life and Work Reading assessment. This assessment may be used to populate an ABE EFL, or an ESL EFL, depending on whether or not the ESL field was selected at the time the student was assessed.
For example:
1. A student enters your program, and the ESL field is selected.
2. The student is pre-tested with the CASAS Life and Work Reading assessment with the entry level ESL L3.
3. The student earns 12 hours and the PoP populates.
4. During the PoP, the user changes the student ESL record to indicate that the student is NOT ESL.
5. The student is post-tested with the CASAS Life and Work Reading assessment. Because the ESL field is not selected, an ABE EFL populates.
6. This assessment is not used as the post-test, since the PoP pretest was ESL.
IMPORTANT: The CASAS Life and Work Reading assessment is not approved to populate ABE levels after 6/30/2019, It is approved for ESL only through 2/2/2021.
Assessment Diagnostic Searches
Click the >Searches link at the student grid.
Expand the Assessments category.
Select Assessment Diagnostic Search.
Select the fiscal year.
Drill down on the numbers to display the students found on the search.
Note that these searches are not intended to match the NRS tables.
Last update:6/7/2019