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Broadus Wood Elementary School
Earlysville, VA
Parent and Teacher Organization


Article I.

Name: The name of this organization shall be:

Broadus Wood Elementary School Parent and Teacher Organization (hereinafter referred to as, “the PTO”or “the organization”).

Mailing Address: The permanent mailing address of the organization shall be: 

185 Buck Mountain Road
Earlysville, VA 22936

Article II.


1. The organization is organized exclusively for charitable,educational purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

2. These purposes are:

a. To support the students and faculty of Broadus Wood Elementary School;

b. To promote the welfare of Broadus Wood Elementary School;

c. To help improve the facilities of the School;

d. To assist the staff at Broadus Wood Elementary School in providing the best program of education possible;

e. To provide a regular communication forum where parents, staff and students of Broadus Wood Elementary School can freely discuss issues of concern to the school community in an atmosphere of mutual respect;

f. To forge a partnership of parents, staff and students that sustains a long-range vision of excellence for Broadus Wood Elementary School and actively works toward that goal.

Article III.


Section 1. This organization shall be non-commercial,non-sectarian, and non-partisan. It shall not endorse any commercial enterprise. The name of the organization or the names of any of its members (representing the organization) shall not be used in any connection with a commercial concern or with any partisan interest or for any other purpose that the regular work of this organization.

Section 2. This organization shall not participate directly or indirectly in any political campaign on behalf of, or in opposition to, any candidate for public office.

Section 3. In the event of dissolution of this organization, all of its assets shall be turned over to the principal of Broadus Wood Elementary School for use for exempt purposes within the meaning Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the Albemarle County Public Schools system.

Section 4. Deviation from the purposes of the organization as stated in these by-laws shall result in dissolution of the organization.

Section 5. Members and officers shall avoid conflicts of interest in conducting the business of the organization. No member or officer of the organization shall receive any inappropriate financial benefit from dealing with PTO.

Section 6. All members and officers of the organization serve on a purely volunteer basis. No compensation or benefits shall be paid to members or officers for their service.

Article IV.

Membership and Dues:

Section 1. Any person whose child attends Broadus Wood Elementary School or who is employed at Broadus Wood is a member of the PTO.

Section 2. There shall be no membership dues, but donations may be requested to support the organization’s fundraising activities.


Officers and Their Election:

Section 1. (A) The officers of this organization shall be: President, Vice-President, Secretary, and Treasurer. The executive committee has discretion to elect two Co-Presidents in lieu of one President.

(B) Officers shall be elected annually by ballet or voice vote at the last regular meeting and shall serve a term for one year.

(C) A person shall not be eligible to serve more than twoconsecutive terms in the same office, with the exception of theTreasurer, who may serve three consecutive terms

Section 2. (A) The Executive Committee shall select one nominee for each office to be filled and report its nominees at the last regular meeting.

(B) Following the report of the Executive Committee, an opportunity shall be given for nominations from the floor.

Section 3. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Executive Committee, due notice of such election having been given. In case a vacancy occurs in the office of President, the Vice president shall fill the unexpired term and anew President shall be selected by the Executive Committee.

Article VI.

Duties of Officers:

Section 1. The President or Co-presidents shall preside at all meetings of the organization and shall perform other such duties as may be prescribed by these by-laws, shall coordinate the work of the officers and committees, and shall act, in conjunction with the principal, as an advocate of the school. If Co-presidents are elected, they will share the duties of President.

Section 2. The Vice President shall act as aide to the President or Co-presidents and shall perform the duties of the President or Co-presidents in absence or inability of the officer(s) to serve.

Section 3. The Secretary shall record and distribute the minutes of all meetings and shall handle all correspondence of the organization.

Section 4. The Treasurer shall receive all monies of the organization; shall keep an accurate record of receipts and expenditures; and shall pay out funds in accordance with decisions made by the members of the organization. The Treasurer shall file all required financial forms. No money in excess of $50.00 shall be spent unless approved by the Executive Committee. Any officer may approve an expenditure of $100.00 or less. The President/Co-presidents or Treasurer shall be authorized to sign checks of the organization. The Executive Committee may decide from year to year whether an audit of the Treasurer’s book is necessary or feasible. This audit may be done by a three-member committee appointed by the Executive Committee. The Treasurer must keep such records as to present a true picture of the status of the funds of the organization and in such order that there records may be seen by any member of the organization upon written request.

Section 5. All officers shall deliver to their successors all official material within ten days following the meeting at which they are elected. 

Article VII.


Section 1.(A) Meetings of the organization shall be held at least four times during the school year. Five days notice shall be given of meeting. 

(B) Special meetings may be called by the Executive Committee with two days notice.

(C) The privilege of holding office, introducing motions, debating and voting shall be limited to members of the organization. 

Article VIII.

Executive Committee:

Section 1. The Executive Committee shall consist of the current officers of the organization, the principal of the school, and a teacher.

Section 2. The duties of the Executive Committee shall be: (a) to transact necessary business in the intervals between regular meetings of the organization, (b) to create standing committees, (c) to approve the plans of work of the standing committees, (d) to present a report at the regular meetings of any actions taken in the Executive Committee.  

Section 3. Meetings of the Executive Committee shall be held at least four times during the school year. Special meetings of the Executive Committee may be called by the President or a majority of the members of the committee.  

Article IX.

Standing and Special Committees:

Section 1. Such standing committees shall be created by the Executive Committee as may be deemed necessary to carry on the work of the organization. The chairperson of the standing committee shall be selected by the officers of the organization and the principal of the school or his representative.

Section 2. The chairperson of each standing committee shall present a plan of work to the Executive Committee for approval. No committee work shall be undertaken without the consent of the Executive Committee.

Section 3. The power to form special committees and appoint their members rests with the members of the organization. Motions to form special committees may be made at any regular meeting. Any special committee automatically goes out of existence when its work is done and its final report is received.

Section 4. The President or Co-presidents shall be ex-officio member(s) of all committees.

Article X.

Parliamentary Authority:

Robert’s Rules of Order Revised shall govern this organization in all cases to which they are applicable.

Article XI.


Section 1. These by-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting,provided notice of the proposed amendment(s) shall have been given at the previous meeting.

Section 2. Amendment motions may be made by any member in writing to the secretary of the organization.

The above By-Laws were adopted on March 3, 2003 and were approved, as amended, on 


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Co-President                                                                            Date

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Co-President                                                                            Date