Pre-assigning "Breakout Rooms"

1. Set up a separate spreadsheet on your computer (not Drive) for each class.

2. Have a header row before your first student  Text:   "room"   "email" 

3. Assign rooms in the first column like this:   room1   room1   room2  etc 

4. Second column needs to be student emails.   I pulled this from a skyward report.  (I put emails initially into column three and copy/pasted into 2 as I moved kids where I wanted them.)

5. Save the file as this exact file type:  CSV (Comma delimited)       (NO OTHER CSV types work!!)

Example:

Pre-assign Room Name         Email Address

room1                                     test1@xxx.com

room1                                     test2@xxx.com

room2                                     test3@xxx.com

room2                                     test4@xxx.com

room3                                     test5@xxx.com

room3                                     test6@xxx.com

• Edit your Zoom meeting to upload this info.  Use the check-box at the bottom to pre-assign rooms.  Upload the CSV file.  Add an extra room or two, just in case you need them later.  (I actually had trouble with kids screen-sharing in one breakout room and had to move them all to a different room once...)  Extra rooms allow you to change things up on the fly if needed.

• FYI:  If you let students in through the waiting room, they won't be pre-assigned and you'll have to check your list so you can know where to put them. (Your students need to come in as Authenticated. For information on this, have your students reference this help article we created: Authenticating with Zoom)

• Set up your groups by selecting a strong participator as a group leader. I put 4 kids in each group, or 5.  Then if you're missing a kid or two they should still have a group.  I either stuck to one gender, or included two kids of each gender.  I was mindful of my shy kids being with really nice kids.  Etc.  Standard grouping type considerations.