Zoom - Best Practices
Zoom - Best Practices
In our new world of 100% remote learning, data privacy, and security concerns require heightened levels of attention from all of us. The following protocols are intended to guide our practices in a way supportive of strong data privacy and digital security.
"Zoom Bombing" is occurring in many virtual classrooms across the country; this is when a stranger joins a virtual meeting and does things like sharing pornographic images or using threatening/hate language.
Please carefully review the considerations below and adjust accordingly.
• User your district email address when signing into Zoom.
• Do not post screenshots of video meeting participants on social media. This goes for both classroom meetings and staff only meetings.
• Be aware of what is in your camera background; do not overshare personal information.
• Close all unnecessary windows before sharing your desktop to avoid accidentally showing sensitive emails or other information.
• For the safety of both students and teachers, video conferencing should not be used for one-to-one communication between students and teachers.
· If this is necessary for special education or other student services make sure that a parent/guardian is present for the meeting and is visible on camera at all times during the meeting.
• Teachers should not record live video conferences and this option has been disabled by the district for legal purposes.
• Do not make meetings or classrooms publicly accessible.
• Do not post links to video conferences on any public website.
• Try to conduct video conferences during school hours.
• Students from outside of our district should not be allowed to join a video conference.
• The teacher must always be the last person to hang up and end the video conference.
• Like at school, be explicit with students about behavior and expectations on video conferencing. For example, clothing, background, and how to participate respectfully.
• Set screen sharing to “Host-Only” to prohibit undesired participant sharing. Disable “Join Before Host” so participants can’t enter the meeting early.
• Disable the ability for participants to privately chat with each other.
• Disable “File Transfer” so there’s no digital virus sharing.
• Disable “Allow Removed Participants to Rejoin” so removed attendees can’t slip back in.
• Enable “Mute Participants on Entry” to minimize distracting background noise.
• Enable “Only Authenticated Users Can Join Meetings” if possible.
• Add a “Co-Host” if you are working with another adult who can help moderate.
• Utilize the “Waiting Room” feature (activated by default) and set meeting passwords to control attendees.
• Read this: Best Practices for Securing Your Zoom Virtual Classroom for complete information on the above settings and more.
• These Tips & Tricks for Teachers Educating on Zoom are also available
Note: Most of these settings have been set for you by IT