Overview

Selecting the right courses is an important part of a student's success at Roy High School. Course selections should support graduation requirements, academic growth, career exploration, and preparation for post-high school opportunities, including college, technical education, military service, and the workforce. While every effort is made to ensure students are placed in appropriate courses during registration, we understand that adjustments may occasionally be necessary. This policy outlines the process for requesting a schedule change, the criteria used when reviewing requests, and important deadlines and expectations for students and families.

Class Change Windows

First Semester

• The Class Change Request Form and available courses list are released in August and will be available through the first week of the First Semester.

• Watch your email for announcements with specific dates when requests will be accepted.

Second Semester

• The form becomes available at the start of Winter Break through the first week of the Second Semester.

• Check your email for announcements with exact submission dates.

Important: No schedule changes will occur after midterm of each quarter, including Parent Release requests. A full quarter grade won’t be issued for half a quarter of participation in any class. 

Sound Educational Reasons for Change

We evaluate change requests based on educational merit. Sound reasons include:

• Graduation Requirement Need

• Academic Program Pathway or Placement

• IEP/504 Update

• Systematic Error or Conflict

• Documented Academic/Safety Need

***We do not accommodate requests based on teacher preference, class period preference, or friendship groups.***

Limitations & Availability

• Changes are subject to enrollment numbers and space availability in both the class you are dropping and the class you wish to join.

• Course capacity cannot be exceeded, so approval depends on current enrollment.

Required Documentation Before a Change Can Be Processed

Students requesting a class change, outside the approved time, will be required to provide the following information before a request can be finalized:

• A current grade printout or progress report from the class being dropped.

• Confirmation that all textbooks, classroom materials, equipment, and other school-issued supplies associated with the class being dropped have been returned or accounted for.

• Any additional documentation requested by the counselor to support the educational need for the change.

Advanced Placement (AP) Courses

Students requesting to drop an AP course should be aware that AP exam fees are separate from course enrollment.

If the AP exam has already been ordered through the College Board, exam fees are generally non-refundable. Dropping the course does not remove the student's financial responsibility for the exam fee once the order has been submitted.

Students considering an AP course change should discuss the change with their teacher and  potential scheduling implications with their counselor before submitting a request.

Class Change Fee

Submitted requests are free. Approved changes incur a $10.00 fee, charged to your account by the bookkeeper only if the change is approved and confirmed. Changes made due to systematic errors will not be charged the fee.

Decision Process & Timeline

When you submit a class change request:

• Your counselor will review your request based on educational merit and course availability.

• You will receive an update on PowerSchool within 3 school days of the change if the change has been approved.

• If additional paperwork is required, your counselor will notify you by email within three school days.

Appeal Process: If your request is denied and you believe it was evaluated incorrectly, you may submit an appeal in writing to your counselor and to the administrator over your alphabet within 3 school days. Include the reason you are appealing.

Your Responsibilities

• Attend your current classes. You must attend and complete all required work in your currently assigned classes until an approved change takes effect.

• Complete missed work. If a change is approved, you are responsible for making up all work missed in the new class. This applies regardless of when you enter the class and is not excused. You will need to meet with your new teacher to establish a plan to make up for the missing work in the new class.

• Submit required paperwork. If your counselor requests additional forms or documentation, submit them within the stated deadline. Requests without completed paperwork will be denied.

Parent Release 

Students may request to drop classes through Parent Release if they are on track for graduation with both academic and attendance requirements met.

• Meet with your counselor to discuss your graduation status and obtain the Parent Release form.

• Secure required signatures from your parent/guardian and submit to your counselor.

• Parent Release requests may be submitted prior to midterms, but must be approved before the midterm deadline of the quarter.

Working with Your Counselor

Remember, our number one goal is to get you on track for graduation and see you graduate. Your counselor understands that scheduling needs are individual based on the individual’s graduation plan. They will work with you on a case-by-case basis to find solutions that meet both your needs and school capacity. If you have questions about whether a change is possible, start with a conversation with your counselor.

Contact: Visit your counselor during open office hours or request a meeting through email with your counselor.