Absence Information

Excused and Unexcused Absence Criteria/Guidelines

To maintain fairness and accountability, student council members are expected to attend all mandatory events. However, we understand that unavoidable situations may arise. The following reasons are considered valid excused absences, with proper documentation (Mandatory Event Excuse Form found in Canvas) and timely communication (14+ days in advance unless it's an emergency):

Excused Absences:

1. Illness or Medical Emergency (Documentation required ASAP)

   • Student is too sick to attend or has a contagious illness.

   • Doctor’s note or parent/guardian email required.
     
     

2. Family Emergency or Bereavement (Documentation required ASAP)

   • Death or critical illness of a close family member.

   • Parent/guardian communication is required.
     
     

3. Religious Observance (Documentation required 14+ days in advance)

   • The event conflicts with a religious holiday or obligation.

   • Notify the advisor in advance.
     
     

4. Pre-Approved Academic Commitment (Documentation required 14+ days in advance)

   • SAT/ACT, or school-related competition or activity.

   • Requires advisor approval at least two weeks in advance.
     
     

5. Family Obligation (Documentation required 14+ days in advance)

   • A wedding, graduation, or event involving an immediate family member.

   • Requires advance notice and approval from the class council advisor.
     
     

6. Major Extracurricular Conflict (Documentation required 14+ days in advance)

   • Participation in another event (sports playoff game, theatre performance, band concert).

   • Must be pre-cleared and confirmed by both advisors.

Unexcused Absences Include (but are not limited to):

• Oversleeping or forgetting the event

• Work or job schedule conflicts (with exception with letter/email from employer. Otherwise, students should request off when given the mandatory event schedule)

• Non-essential travel or vacations

• Routine appointments (dentist, haircut, etc.)

• Club or extracurricular conflicts not cleared in advance