Treasurers
Treasurers
Embedded Files
This page is meant for chapter Treasurers.
This page is a work in progress! We add information and documents as they are available. If there is a title listed but no document available, that is one we are working on.
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Typical Duties of chapter Treasurers
Typical Duties of chapter Treasurers
Maintain budget and accounting records.
Receive all dues and monies for the association and maintain them in a separate Chapter bank account.
Keep an account of all income, expenses, disbursements and other financial matters.
Pay all bills upon receipt of a written statement or receipt.
Make a monthly report to the membership
Develop an annual budget for approval by the Board of Directors.
Present the financial records for financial review at the end of the fiscal year.
Submit all annual financial records as required by law.
Access to bank account and info but not a signatory. OR… a signatory but only as backup when approved in writing by president and someone else.
NOTE: These are taken from the VMN Chapter Operating Handbook template. Each chapter may have added, to and/or removed, duties from this list. For the specific duties of the Treasurer in your chapter, see your chapter's Operating Handbook. Your chapter leaders will know where this file is kept.
This section contains documents for chapters to use during a financial review.
Financial Review Checklist_Kurek.docxFinancial Review Checklist
Provided as part of the Leadership Session by Sharon Kurek on "Best Practices for Financial Review".
Financial Review Report Template_Kurek.docxFinancial Review Report Template
Provided as part of the Leadership Session by Sharon Kurek on "Best Practices for Financial Review".
ARMN Financial Review checklist.pdfFinancial Review Checklist
Shared by the Arlington Regional Chapter
Best practices for documentation retention for chapter financial documents
Documents on Dues, Membership Fees and Donations
VMN Admin Info Sheet_Dues Recordkeeping in BI.pdfChapter Dues Recordkeeping in Better Impact
Lifetime Membership Fees - why they are not a good idea
Donations at the Chapter Level
Donations to Chapter through VT and VCE State Office - how it works
Documents on Funds Handling, Financial Software, Using Cards and Payment Platforms
Best Practices for Funds Handling
Info for financial tracking platforms or software
Debit and Credit cards
What to consider when setting up things like PayPal or Venmo, etc.
Documents on IRS Status, Tax Returns, 501c3 and Tax Exempt Statuses
What is the chapter's legal organization designation with the IRS
Tax Returns
501c3 Status for Chapters - the Pros and Cons
Tax Exempt Status for Chapters
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