Secretaries

Typical Duties of chapter Secretaries

• Conduct all necessary Chapter correspondence.

• Record, publish and preserve the minutes of all meetings of the Board of Directors, General Membership meetings or special meetings;

• Furnish the minutes to all Board members and make them available to other Chapter members when requested

• Keep a record of attendance at each Board meeting and whether a quorum as defined by the by-laws is present.

• Maintain files of all minutes and correspondence.

• Bring to each meeting the minutes, a copy of the bylaws, rules and policies, a list of all committees and a copy of the parliamentary authority adopted by the Chapter;

• Publish notice of membership meetings and field trips. 

NOTE: These are taken from the VMN Chapter Operating Handbook template. Each chapter may have added, to and/or removed, duties from this list. For the specific duties of the Secretary in your chapter, see your chapter's Operating Handbook. Your chapter leaders will know where this file is kept.