Host Institution Responsibilities

1. Confirm upcoming summer dates with WSP

2. Review HIA and ensure it’s signed by appropriate parties and returned to WSP

3. Attend kick-off call

4. Collaborate with WSP to determine academic recruiting strategy and identify any support needed from WSP

1. Communicate with WSP POC to coordinate the schedule of monthly check-in planning calls and post-program debrief

2. Attends monthly planning calls

3. Collaborate with WSP  to identify logistical and personnel needs for the program

4. Become familiar with the Campus Tracker, Campus Shared Folder & Google site to navigate and utilize shared planning documents effectively 

5. Ensures understanding of target completion dates and communicates any potential challenges in advance

6. Coordinate with WSP to produce a jointly-approved press release

7. Review and make necessary updates to campus one-sheeter

8. Review EOC planning responsibilities

9. Review and assess campus accessibility to ensure best fit for WSP participants

Please Note:

• Check-in planning calls will be pre-scheduled for 1 x monthly.  

• Check-in planning calls are a time to discuss the Big Ticket Items in the Campus Tracker as well as Academic Staffing for the boot camp. However, your WSP POC is always available outside these meetings for additional questions that arise.

• Target completion dates will be established to ensure efficient program planning, preventing backlogs and delays for both WSP and our Host Institutions.

• The above schedule is not exhaustive. Please refer to your individual Campus Tracker for more detailed information.

1. Review Big Ticket Items and confirm ability to meet target deadlines, adjust as necessary

2. Review the Emergency Protocol Document to suggest any edits

3. Updates WSP on academic recruiting status

4. Supplies WSP with shipping address for course materials

5. Confirms plan for EOC 

6. Finalizes logistics for housing, dining, and classroom space

7. Finalizes details for Admissions talk & lunch

8. Executes action items, moving forward Host Institutions operational and educational program logistics

1. Review Big Ticket Items, confirming deadlines are being met

2. Confirms details for Campus Tour

3. Coordinate with WSP to set up the end-of-course reception

4. Confirm check-in and check-out process details

5. Finalizes on-campus POC details for the duration of the boot camp

6. Provide any applicable Host Institution policies and rules, and maintain responsibility for collecting participant signatures as they see fit

1. FINAL Check-in planning call

2. Attends check-in planning call, and provides final details for boot camp

3. Finalize the host institution's operational and educational program logistics

1. Receive and store shipped course materials

2. Final confirmation on check-in and check-out procedures

3. Ensures linens pickup, return, and campus facilities are in order

4. Confirms access to all necessary buildings will be granted without interruption

1. Provide an on-campus or available point of contact for logistical support

2. Provide additional support to address unforeseen challenges, such as locked classrooms, facility-related issues, and emergency scenarios

3. Ensure campus facilities are ready and provide assistance with unexpected issues

1. Attend debrief

2. Compile and provide WSP with invoices & letterhead (if applicable) 

3. Complete, sign, and return Gift-In-Kind Contribution Form (if applicable)