Start Here

1. You must first download Filemaker Version 16 or above.

2. Go to the vermontafterschool wiki and download the database file

3. Open that file from its own folder for easiest access

see below for details

  • V. 5.1 operates using the Filemaker Pro Version 16 Application. The download link can be obtained through the 21c project director or purchased on-line.

  • Once Filemaker 16 is on a computer , go to to the Version 5.1 Database download to download a blank copy of the database and place it in its own folder alone for use over time

  • Follow this video to bring in old records and to take steps to prepare the database for federal reporting. ( some steps may not be necessary)

  • Review Attendance for any red fonts, as this indicates an issue, such as duplicate data

  • Click update if any program names, types, or categories are changed

  • SAVE your new database after upgrading! Archive old databases.

Always have backups BEFORE upgrading

Close all files, including all open Filemaker files, before the upgrade process

When changing program fields, use Enter to move through dialog boxes and finished fields, cursor for dropdowns only

After importing student data, my right column says "Error - Key value missing (zKeyP)" for each student in student list view. How do I correct this error?

Solution: zKeyP is the "primary key" that ties student to other areas in the database (enrollment, etc.), and gets auto-entered into new records.

Do the upgrade over and in the 2nd dialog box of the upgrade/import, where it indicates "update auto-entered values ..." CHECK THE CHECKBOX.