Embedded Files
Onboarding
Onboarding
Program application
Complete the program application to become a participant in the Commuter Van program.
Terms and Conditions
Read up on the terms of service for our commuter van programs.
Park and Ride/Transit Center Information
Find your nearest Park & Ride or transit center for a convenient pick-up/drop-off location.
Sign for recruiting riders
Print and post this sign to find new riders to join your Vanpool or Vanshare group.
Online orientation
All new drivers are required to take this orientation. Login information will be provided by your Rideshare Operations representative.
Commuter Van program manual
Download a copy of the program manual for offline use.
Accounting
Accounting
Monthly Report template
Use this Excel template to create your monthly reports (due on the 10th).
Reporting cycle
The due dates and periods for reporting, mileage and revenue/ridership for each monthly report.
Pay online instructions
How to pay for Vanpool on the myORCA site and document payment on the Monthly Report
2026 travel days calendar
A quick count of the number of travel days each month (values may vary from your group's actual travel days).
Expense reimbursement form
In addition to gas, items such as wiper blades, deicer and a limited number of keys, may be authorized. Expenses related to speeding or parking tickets, tolls, ferry fares, or items such as flashlights or first aid kits are not eligible for reimbursement.
ORCA Business Passport use form
Complete this form to access your employer-provided Business Passport subsidy.
Vehicle maintenance
Vehicle maintenance
Self-insurance information
Provide this document in as proof of insurance.
Breakdown and collision procedures
How to handle the scene in case of vehicle breakdowns or collisions.
Incident report form
Complete this form within 48 hours of an incident.
Vanpool incident witness card
All witness should complete this form after an incident.
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