Embedded Files
Program Plan Revisions
Program Plan Revisions
Tier 2 (2023-26) Application_Program Plan Revision Webinar.mp4Program Plan Revision Webinar (Tier 2, 2023 - 2026)
Program Plan Revision Webinar (Tier 2, 2023 - 2026)
Webinar recording from March 19, 2024 webinar training on program plan revisions in TUPE GEMS. [Important note: This training is for grantees within the Tier 2 (2023-2026) group only.]
The deadline to submit a program plan revision for Year 1 is May 3, 2024, at 3:00 pm.
CDE guidance on program plan revisions, timelines, and submission deadlines
How to submit a program plan revision using TUPE GEMS.
Questions and Answers
Tier 2 Program Plan Revisions PowerPoint Slides
Program Plan Revision Resources (Tier 2, 2023 - 2026)
Program Plan Revision Resources (Tier 2, 2023 - 2026)
The TUPE GEMS team has recorded a series of tutorial clips to assist you in navigating the technical side of Application Revision. The series walks you through how to initiate an Application Revision, make updates and or edits, and signature information and submission.
The TUPE Office will be offering an Application Revision Webinar on March 19, 2023, at 10:00 AM. We will be making the webinar available soon after.
The deadline to submit an Application Revision is May 3, 2024, at 3:00 PM.
You may watch the series as a playlist on YouTube, skip to view a particular clip, or view the tutorial document.
Progress Reporting
Progress Reporting
Recording_20240509 Tier 2 Progress Report Webinar.mp4Tier 2 Annual Progress Report Webinar (2023-26)
Tier 2 Annual Progress Report Webinar (2023-26)
Webinar recording from May 9, 2024 webinar training on progress reporting in TUPE GEMS. [Important note: This training is for grantees within the Tier 2 (2023-2026) group only.]
Tier 2 Annual Progress Report Tutorial Clips (2023-26)
Tier 2 Annual Progress Report Tutorial Clips (2023-26)
Tutorial Clips on technical navigation for the Tier 2 (2023-2026) Annual Progress Report are available on YouTube. Click on the link below to access tutorials, or visit our tutorial document.
Please note that signature collection is required once all sections are verified. The Lead Applicant and Superintendent/Designee must sign the progress report signature packet before it can be automatically submitted.
Tier 2 (2023-26) Progress Report Y1_final template.docxTier 2 Annual Progress Report Template (2023-26)
Tier 2 Annual Progress Report Template (2023-26)
The Tier 2 Annual Progress Report Template (2023-26) is designed to serve as a local program self-monitoring and self-assessment tool for continuous program improvement. Grantees are encouraged to use it as a general guidance for program self-monitoring, starting at an earlier stage of their program implementation. The report submission is usually due by the end of September of each grant year, via TUPE GEMS.
It also serves as a foundational tool for the state TUPE Office to efficiently identify local program needs and in turn provides targeted technical assistances to grantees.
Please note: Several changes were made after the original publication of this template. For instance, the Tobacco-Free Policy Certification section has been simplified. Please be sure to check TUPE GEMS (released live 5/20 at 12pm) for the latest design.
Expenditure Report and Budget Revision
Expenditure Report and Budget Revision
Tier 2 2023-26 Fiscal Webinar_2024.02.28.mp4Budget Revision and Expenditure Report Webinar
Budget Revision and Expenditure Report Webinar
Webinar recording from February 28, 2024 webinar training on budget revisions and expenditure reporting in TUPE GEMS. [Important note: This training is for grantees within the Tier 2 (2023-2026) group only.]
CDE guidelines on budget revisions and expenditure reports, timelines and submission deadlines
CDE guidance for concurrent awards
How to submit budget revisions and expenditure reports using TUPE GEMS.
Questions and answers
Fiscal Tutorial Clips (Tier 2, 2023 - 2026)
Fiscal Tutorial Clips (Tier 2, 2023 - 2026)
The TUPE GEMS team has recorded a series of tutorial clips to assist you in navigating the technical side of fiscal reporting for Expenditures and Budget Revision. The series walks you through from how to access the expenditure and/or budget revision modules, managing collaborators, entering expenditures or revising a budget, signature and submission, and what do to if you're fiscal report gets returned .
The deadline to submit an Expenditure Report and/OR a Budget Revision is March 15, 2024.
You may watch the series as a playlist on YouTube, skip to view a particular clip, or view the tutorial document.
Application Resources
Application Resources
Important Dates
Important Dates
Intent to Submit (ITS) an Application deadline: Friday, January 27, 2023 at 5:00 PM (Pacific)
List of estimated funding amounts posted (requires login to TUPE GEMS): Monday, January 30, 2023
Submission deadline for complete applications: Tuesday, February 28, 2023 at 5:00 PM (Pacific)
See the official RFA for more dates.
Questions should be directed to the TUPE RFA Helpdesk. Please email tupe@cde.ca.gov. Technical software issues may be directed to the TUPE GEMS team at tupegems@health.ucsd.edu.
Tier 2 (2023-26) Official Request for Applications (RFA)
Tier 2 (2023-26) Official Request for Applications (RFA)
The Legislature requires that the funds allocated under this Tier 2 RFA must be used to develop anti-tobacco education programs and tobacco use intervention and cessation activities in order to reduce the number of students in California who begin to use tobacco, continue to use tobacco, or both (HSC 104420(k)(1)).
Note: As indicated on pages iii and 7 of the RFA, for “student enrollment in the grades to be served by the program, as reported for the 2022–23 school year,” please use the latest available annual enrollment data for 2021-22. The data can be found on the CDE DataQuest website at https://dq.cde.ca.gov/dataquest/dataquest.asp.
Questions: Tobacco-Use Prevention Education Office email: tupe@cde.ca.gov, phone: 916-323-1540
RFA Guidance Webinar
RFA Guidance Webinar
This webinar for applicants was presented live on Tuesday, January 31, 10:00-11:30am.
The webinar recording and slides are available below.
Answers to questions collected during the webinar are posted below in the Questions and Answers section and updated periodically.
Evaluation Guidance Webinar
Evaluation Guidance Webinar
This webinar on project monitoring and evaluation was presented live on Friday, February 3 at 11:00am.
The webinar recording and slides are available below. Questions and answers from the evaluation webinar (some of which were answered in written format) are also available.
Tier 2 Q&A_January 31 2023.docxQuestions and Answers
Questions and Answers
Q&As answered by the TUPE Office are available below.
2/6: Updated with questions received through 2/2.
2/7: Updated to include questions from the Evaluation webinar on 2/3.
2/13: Updated with questions through 2/10.
2/15: Updated with questions through 3pm on 2/14.
2/22: Updated with questions through 2/21.
2/24: Updated with questions through noon on 2/24.
TUPE Tier 2 General Program Guidance_2023-26.docxGeneral Program Guidance
General Program Guidance
Looking for information on how to prepare your Tier 2 (2023-26) application? Review the TUPE office's program guidance here.
You may also find it useful to reference the tutorial on how to navigate each section in TUPE GEMS.
TUPE Tier 2 (2023-26) Project Budget Guidance (Amended -January 2024).docxProject Budget Guidance
Project Budget Guidance
Looking for information on how to prepare the Tier 2 (2023-26) application budget? Review the TUPE fiscal office's guidance here.
You may also find it useful to reference the tutorial on how to navigate the Budget section in TUPE GEMS.
Estimated Funding Spreadsheet
Estimated Funding Spreadsheet
Looking for the estimated funding spreadsheet? The file is only available in your application after logging in to the TUPE GEMS application system.
To find the Estimated Funding Amount Spreadsheet, please log in to your TUPE GEMS account. After clicking on your 2023–26 Tier 2 application, you will be taken to the Grant Application Overview Screen. Within this page there is a “Getting Started” box. Please see the screenshot below; location of the spreadsheet is highlighted.
TUPE GEMS Resources
TUPE GEMS Resources
New to TUPE GEMS?
New to TUPE GEMS?
If you are new to the online grant system, welcome! Your first step as a new applicant is to visit TUPE GEMS (https://tupegems.ucsd.edu/) and create an account. You may do so by clicking on the “Register” button in the upper right hand corner of the web page. After you submit the registration form, be sure to check your email and click on the verification link to confirm your account (Tip: check your spam folder if necessary). Be sure to review the TUPE GEMS tutorial and other resources below.
Grant Application Tutorial Clips (Tier 2, 2023 - 26)
Grant Application Tutorial Clips (Tier 2, 2023 - 26)
The TUPE GEMS team has recorded a series of tutorial clips to assist you in navigating the application system. The series walks you through from initiating an application, managing collaborators, important system functions, application roles and responsibilities, through signing and submitting your application.
You may watch the series as a playlist on YouTube, skip to view a particular clip, or view the tutorial document. We recommend all users review the segments on application overview, roles, saving work, and validating/locking sections.
Tier 2 Grant Application 2023-2026 Template.pdfGrant Application Template (Tier 2, 2023 - 26)
Grant Application Template (Tier 2, 2023 - 26)
For those who prefer to start with a "birds-eye" view to plan their application writing process, the TUPE GEMS team has compiled a PDF template with an overview of all the screens.
Please note that this PDF is provided for reference purposes only. There may be small differences in the text and layout. All final information for your application must be input and submitted within the TUPE GEMS system.
TUPE GEMS Questions
TUPE GEMS Questions
I would like to invite another user to collaborate on my application. How do I do that?
Once you are logged in as a Lead user, click on User Management on the sidebar. On the application you wish to share, click "Invite Member." Enter the email address (double check for any typos and delete extra spaces), check "Invite as co-applicant", and click "Invite." The invitee will receive an email notification directing them to register for an account. Upon logging in, they will see your invite as a banner. Once they click "Accept," they are added to your application and can view/edit your sections.
What is the difference between a Lead user and a Co-Applicant in TUPE GEMS?
Good question. The system automatically designates whoever submitted the ITS (Intent to Submit) form as the application's Lead. This user has special privileges to lock sections, invite collaborators, access Signatures, and ultimately, submit the application. Co-Applicants are restricted to viewing and editing each section, and they will not see functions such as the section lock or signatures. It is up to the Lead to review and "lock" each section, obtain signatures, and ultimately submit.
I locked a section but found I need to make more edits. Help?
If you are the Lead for your application, you can simply click the Lock/Unlock button (found at the bottom of each section's screen) to make your edits. Make sure to relock the section when complete. Please note that changes to any section of the application are not allowed, once the status of your application is "In Signature." If you are a Co-Applicant needing to update a locked section, check with your Lead to see if they can unlock the section for you.
I would like to download a copy of my entire application. How do I do that?
You can download a copy of the entire application after all sections have been locked, or after the application has been submitted (recommended). On your application's overview page, click the button in the lower right to download a ZIP file of your entire application. Most sections will be printed to a PDF labeled "Sections" while the other miscellaneous items (e.g., Excel, PDFs) will be included as separate files in the ZIP folder.
Will I be able to click "Submit" immediately after the ITS/application deadlines?
No. As the application process is competitive, the system is programmed to disable submission immediately after each deadline. Please plan ahead carefully and contact the TUPE office if you have any questions.
I think I have a question on TUPE GEMS that is not listed here, and I would like some individual assistance.
Please send us an email or give us a call. Someone from our team will be happy to help you in any way we can!
New to the online system or need to talk to someone for tech support on TUPE GEMS?
Email us at tupegems@health.ucsd.edu or call and leave us a message: 858-300-1045
Monday - Friday, 9:00AM - 4:00PM (closed holidays)
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