If you are new to the online grant system, welcome! Your first step as a new applicant is to visit TUPE GEMS (https://tupegems.ucsd.edu/) and create an account. You may do so by clicking on the “Register” button in the upper right hand corner of the web page. After you submit the registration form, be sure to check your email and click on the verification link to confirm your account (Tip: check your spam folder if necessary). Be sure to review the TUPE GEMS tutorial and other resources below.

I would like to invite another user to collaborate on my application. How do I do that?

Once you are logged in as a Lead user, click on User Management on the sidebar. On the application you wish to share, click "Invite Member." Enter the email address (double check for any typos and delete extra spaces), check "Invite as co-applicant", and click "Invite." The invitee will receive an email notification directing them to register for an account. Upon logging in, they will see your invite as a banner. Once they click "Accept," they are added to your application and can view/edit your sections.

What is the difference between a Lead user and a Co-Applicant in TUPE GEMS?

Good question. The system automatically designates whoever submitted the ITS (Intent to Submit) form as the application's Lead. This user has special privileges to lock sections, invite collaborators, access Signatures, and ultimately, submit the application. Co-Applicants are restricted to viewing and editing each section, and they will not see functions such as the section lock or signatures. It is up to the Lead to review and "lock" each section, obtain signatures, and ultimately submit.

I locked a section but found I need to make more edits. Help?

If you are the Lead for your application, you can simply click the Lock/Unlock button (found at the bottom of each section's screen) to make your edits. Make sure to relock the section when complete. Please note that changes to any section of the application are not allowed, once the status of your application is "In Signature." If you are a Co-Applicant needing to update a locked section, check with your Lead to see if they can unlock the section for you.

I would like to download a copy of my entire application. How do I do that?

You can download a copy of the entire application after all sections have been locked, or after the application has been submitted (recommended). On your application's overview page,  click the button in the lower right to download a ZIP file of your entire application. Most sections will be printed to a PDF labeled "Sections" while the other miscellaneous items (e.g., Excel, PDFs) will be included as separate files in the ZIP folder.

Will I be able to click "Submit" immediately after the ITS/application deadlines?

No. As the application process is competitive, the system is programmed to disable submission immediately after each deadline. Please plan ahead carefully and contact the TUPE office if you have any questions.

I think I have a question on TUPE GEMS that is not listed here, and I would like some individual assistance.

Please send us an email or give us a call. Someone from our team will be happy to help you in any way we can!