If you are sick or need to call in for the day for another reason:
Regardless of what you are scheduled for, ALWAYS Let Dr Minnaar, Carol, and Roxanne know via a group text
If it is urgent (<48 hours away), TEXT. Do not email for urgent issues!
In addition:
If you are missing office: let the office front staff know by calling the triage line AND LEAVE A MESSAGE
Mason: 517-244-8940
Central: 517-364-5779
If on a rotation: let the rotation contact person know
If on inpatient: CALL OR TEXT the chiefs so they can call in back-up
Rotations with NO TIME OFF ALLOWED due to program or ACGME requirements:
PGY-1
FM Inpatient
Orientation month
ICU
Peds Ward/Inpatient (Peds Nursery is ok)
Behavioral Medicine (vacation allowed/encouraged in week 4)
OB-1 Cannot take the 1st day off – EPIC training
EM (SECO) Cannot take 1st day off – EPIC training
PGY-2
FM Inpatient
Outpatient Pediatrics/Subspecialties
Cardiology
Geriatrics
Eaton ED (need 8, 9am-6pm shifts in the 2 weeks, can coordinate to use weekend days if needed to make up for SCS, didactics, continuity clinic, vacation days)
PGY-3
FM Inpatient
Outpatient Pediatrics/Subspecialties
Peds ED
** See Program Director with extenuating circumstances **
REGARDING HOLIDAYS and COMP DAYS:
If you work 6 or more hours of the 12AM-11:59PM day that is a UMH-Sparrow recognized holiday, you qualify for an 8-hour comp day OFF that can be used at a later date. We ask that you provide enough lead-time to schedule the comp day and that it NOT disrupt already scheduled clinic patients. Please alert Dr. Minnaar of the day you would like to use or alert him via the usual Time Off Request Form process for each rotation.
"work" = onsite, at the hospital coverage on our or another service (does NOT include back-up call or being on-call for a delivery if you do NOT get called in or you do get called in but for less than 6 hours)
"holiday" = New Years Day (not eve), Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Christmas Day (not eve)
Time Off Request Rotation 1 (2025-2026) (July 1-July 27)
Time Off Request Rotation 2 (2025-2026) (July 28-August 24)
Time Off Request Rotation 3 (2025-2026) (August 25-September 21)
Time Off Request Rotation 4 (2025-2026) (September 22-October 19)
Time Off Request Rotation 5 (2025-2026) (October 20-November 16)
Time Off Request Rotation 6 (2025-2026) (November 17-December 14)
Time Off Request Rotation 7 (2025-2026) (December 15-January 11)
Time Off Request Rotation 8 (2025-2026) (January 13-February 9)
Time Off Request Rotation 9 (2025-2026) (February 9-March 8)
Time Off Request Rotation 10 (2025-2026) (March 9-April 5)
Time Off Request Rotation 11 (2025-2026) (April 6-May 3)
Time Off Request Rotation 12 (2025-2026) (May 4-May 31)
Time Off Request Rotation 13 (2025-2026) (June 1-June 30)