CONSTITUTION

1. Name - The Association shall be called: "Slough District Schools’ Football Association" or "Slough District Schools’ FA” and is an ‘All Age Assosication’.

2. Objective - To advance the mental, moral and physical development of schoolboys / girls through the football offered by the Slough District Schools’ Football Association through leagues, tournaments and district football in a competitive, inclusive and safe environment.

3. Affiliation - The association will be affiliated to the Berkshire Schools’ Football Association.

4. Membership - of the Association shall be open to schools, both private and state within the Borough of Slough and Windsor, together with any individual school approved by the Association Committee within the approved District Boundary.

5. Subscription - The affiliation fees will be set at £15 per Secondary school and Middle Schools entering secondary competitions. Primary Schools and Middle Schools just entering primary competitions have no fee. This will be reviewed by the Committee on an annual basis and set at the AGM for the coming season. The affiliation fees will be reviewed to ensure value for money for each school is being achieved and the Association remains on a good financial footing.

6. Competition Entry Fees - The Association will offer all primary tournaments and leagues for free as costs are currently covered by Slough and Windsor School Sports Partnerships and the Local Football Partnership. If this situation were to change the Committee would meet in order to assess the situation and an entry fee may be asked of schools for tournaments etc. to cover those costs. Secondary Schools will pay a fee determined at the AGM to enter each Cup and League Competition. This fee is sufficient for the cost of hiring pitches for finals, referees and so winners and runners-up medals can be presented at finals and given to league winners. Currently the cost of the Primary District team is borne by the parents and sponsorship.

7. Closing Dates for Competition Entries - Primary Schools will be given specific dates for tournaments, leagues and cups throughout the year. When those dates are given a closing date will be set for entry or given on a specific entry form. Secondary Schools must have completed their entry form before the Secondary Schools AGM which will also be a fixtures meeting, to establish dates for the league games for the following season. If a school misses that closing date entries will only be accepted by approval of the committee and/or chairman.

8. The financial year shall last from 1st June until 31st May. All cheques drawn on the Association’s bank account shall bear two signatures, drawn from a minimum of two and a maximum of five named Officers. These will be decided at the Annual General Meeting for the following season.

9. Management - The affairs of the Association shall be controlled by the Association Committee consisting of the following: Chairman, Treasurer, Secretary (Secondary and Primary), Competitions Secretary, Child Welfare Officer and District Team Managers. No one person is able to hold more than two positions other than also being a District Team Manager. The quorum for Committee meetings shall be four. The council shall have the power to co-opt. The Committee will meet a minimum of once a year. The Committee will be selected by members volunteering for positions. If only one person volunteers for the role then no vote will be required. If more than one person wishes to stand for a position it will be voted in every AGM. There is no limit to the number of terms a person can hold in the position within the Committee. The Chairman will send out a Request for Nomination to all members of the Association in June. Any person wishing to nominate themselves for a role must send their request to the Secretary before the AGM. The Secretary/Chairman will circulate the nominations with the AGM notice.

10. Annual General Meeting - The Annual General Meeting shall be held during July. The AGM must be attended by double the amount of affiliated members to committee members for motions to be carried. If not enough affiliated members attend the AGM the chairman can call an Emergency Committee Meeting for decisions and matters to be dealt with and arranged for the next season. The following business shall be transacted: · The minutes of the previous Annual General Meeting. · Correspondence. · The adoption of the Annual Reports and Financial Statements. · Alterations to the rules. · Voting in of the Committee members for the next season

11. The Power to Vote - The power to vote at a Committee meeting shall be limited to the Committee members of the Association. One delegate representing an affiliated school will have the power to vote at the Annual General Meeting. Proxy voting may be carried out through the Secretary if unable to attend.

12. Emergency Committees - Matters of urgency may be dealt with and determined by Emergency Committees consisting of the Chairman, Secretary and Treasurer with power to co-opt.

13. Trophies - Schools winning the different leagues and/or tournaments shall be entitled to hold the respective trophy for 11 months. It will be the responsibility of the trophy holder to:

· Sign as having received the trophy in good condition.

· To have the name and year of the winners engraved on the trophy and to bear the cost.

· To ensure that the trophy is kept in good condition and to bear the cost of any damage sustained to the trophy and the rectifying of any error made in the engraving. To bear the cost of replacing the trophy if lost whilst in their possession.

14. Certificates and or medals shall be awarded to players of the winners and runners up of all tournaments in a season and in some competitions to all participates.

15. Expenses - The Slough Schools’ FA will not cover any costs incurred by schools due to the involvement in the leagues, tournaments or district football. Team Manager/Coaches involved in District Football will be reimbursed for their travel to and from matches that involve the district team. The expenses will be paid at the rate of 35p per mile and will be reviewed throughout the season if necessary.

16. Rules & Regulations - The rules, regulations and procedures of the Football Association, the English Schools’ Football Association and any League or Competition, which The Association is affiliated to for the time being, shall be deemed to be incorporated into The Club rules. In addition Child Protection Policies, Equal Opportunities Policies, Anti-Discrimination Policies and Codes of Conduct (which include expectations of players and parents/spectators, as well as team/club officials) of the Football Association, the English Schools’ Football Association and any League or Competition, which The Association enters, shall be deemed to be incorporated into The Association’s rules.

17. The Association may be wound up by a resolution passed by a two-thirds majority of those present at a Special General Meeting convened for the purpose – with 28 days clear notice having been given. Should the resolution be passed, all debts and liabilities shall be settled if funds exist. Remaining funds should be transferred to the Trustees of the Berkshire Schools’ Football Association with a request that they be held on trust for a period of two years, and returned should the Association be re-formed. After that period, they should be distributed among the active District Schools’ Associations in Berkshire. Failing that, they should be distributed to other youth groups in Berkshire having similar objectives to those of the Berkshire Schools’ Football Association.