Request for Deferred Evaluations

Students are expected to complete evaluations at their scheduled time and are strongly discouraged from missing an evaluation. 

Students may request a deferred evaluation privilege for extenuating circumstances such as:

• Incapacitating illness 

• Death in the family 

• Legal proceedings 

• Seneca varsity athletes

• Religious, Indigenous or Spiritual observance by the student, other

 Process for Requesting Deferred Evaluation Privilege for Unforeseen Circumstances: 

(Unforeseen circumstances are situations such as illness and death)

1. Notify the course faculty and program coordinator by Seneca email within 48 hours of the missed evaluation, noting that faculty will decide whether a deferred evaluation is appropriate. Please make the subject heading: Deferred Evaluation Request - Unforeseen Circumstances

2. Submit supporting documentation to course faculty within 5 business days of the missed evaluation via email.

Process for Requesting Deferred Evaluation Privilege for Foreseen Circumstances:

(Foreseen circumstances are situations such as religious, Indigenous or spiritual observance, or other important foreseen circumstances)

1. Email a request for deferred evaluation along with the supporting documentation to the course faculty and program coordinator by Seneca email at least ten days before the evaluation noting that faculty will decide whether a deferred evaluation is appropriate. Please make the email subject heading: Deferred Evaluation Request - Foreseen Circumstances 

Required Documentation:

Incapacitating illness: 

Students are required to submit documentation on the health care providers (HCP) practice letterhead and must include:

• Date(s) of illness

• The date(s) and time(s), the student was examined Functional impacts of the illness

• HCP’s signature with CPSO/CNO number

Death in the family:

Students are required to submit proof such as: 

• death certificate/obituary

Legal proceedings:

• Students are required to submit a copy of the required legal proceedings/summon(s) with date(s).

Varsity Athletes:

• Athletes are required to submit written documentation from their coach/athletic coordinator.

Religious, Indigenous or Spiritual observance, and other: 

Students are required to provide a brief written statement that outlines the specific religious, indigenous or spiritual observance, or foreseen circumstances.  The student's faculty will make a decision whether to support the request based on the information provided.

Final Decisions:

1. Failure to adhere to the required process and timelines will result in a grade of zero (0).

2. If the request for deferred evaluation is denied, the evaluation will be given a grade of zero (0).

3. All approved deferred evaluations will be scheduled and communicated during each semester by faculty.  The faculty will notify the student of the date, time and location of the evaluation.

4. The format of the deferred evaluation may differ from the missed evaluation.

5. For lab courses, deferred practical testing will be scheduled at the discretion of the course faculty.

6. An evaluation can only be deferred once. If the deferred evaluation is not completed, a grade of zero (0) will be given.