Senior Night

This activity is split into 4 volunteer points, but you can sign up for more than one. Senior Night is a special occasion to celebrate both the Royals seniors and those from the away team. Here's a comprehensive plan to ensure everything runs smoothly but we invite you to add your own creative flair! Many of the duties need to be started several weeks prior to Senior Night so please be mindful of timing.

Reimbursed:

*Budget for each role is listed. Please see the Payment Information tab for easy reimbursement.  

* There is a Tax Exemption form that can be obtained from the booster club.  This form can be presented to the seller for any purchases with sales tax.

Coordinator / Communicator (1 Social Point)

Before the Meet:

• Coach Coordination: Ask the coach to contact the away team’s coach for the names of their senior athletes. Provide this information to the Booster Club for the script.

• Senior Photo Collages: Reach out to senior parents to bring photo collages on poster boards to display at Senior Night.

• Easels: Request the Booster Club to bring easels to display the senior collages.

• Senior Night Script: Remind the Booster Club to prepare the script for the announcer, including the names of each senior from both teams.

• Car Decorations: Coordinate with Royals juniors/sophomores to decorate the seniors' cars before warm-ups on the day of the meet. Booster’s will purchase car markers for them to use.

• Flower Distribution: Arrange for Royals juniors to hand out flowers to seniors while their names are read during the script. Discuss with person buying flowers day of meet.

• Photo Mats Signed: Get the 5 x 7 photo mats from the Booster Club and have the non-senior swimmers and divers sign each of the photo mats. Try to do this at the same time that the girls are writing the paper flower well wishes. Work with Well Wishes Bouquet person.

• Photographer: Ask the volunteer photographer to take a group photo of all the seniors with their flowers, including seniors from both teams.

• Photo Opportunities: Arrange for family photos with the senior athletes, coordinating with the photographer.

Well Wishes Bouquet (1 Social Point) Budget: $85

Paper Flower Bouquet and Balloons for Rogers Seniors to present after meet

Before the Meet:

Suggested items:

• Purchase/design/decorate a plastic container for each Senior with well wishes from the team (must be plastic, not glass). You can use whatever you would like, but Dollar Tree has been a good place to find the plastic vase in previous years and 3.5 inch flower cutouts by Geyee on Amazon has worked well for petals if you are looking for ideas. Purchase paper flowers, dowels & decorations to make the paper well wishes bouquet. See example.

• Decorated plastic container to put paper flower well wishes from the team in (must be plastic, not glass).

• Balloons: Purchase a helium ballon (Royals colors) for each Royals senior. 

• Contact Coordinator and schedule a time after swim/dive practice to have all non-senior swimmers and divers write well wishes to all seniors on the paper flower petals. Make sure to get this done early so you have time to assemble the paper flower bouquet.

• Wrap bouquets in cellophane.

• Example from previous years:

Flowers, Balloons & Refreshments (1 Social Point) Budget: $180

Before the Meet:

• Flowers: Purchase a single flower for each senior on both the home & away team

• Coordinator: Ask the Coordinator the away team’s coach for the names of their senior athletes.

• Flower Distribution: Arrange for Royals juniors to hand out flowers to seniors while their names are read during the script.

• Senior Flowers & Balloons: Purchase a bouquet and 1 or 2 helium balloons (Royals colors) for each RGSD Senior to be presented after their speech. Flower bouquet vase must be plastic, not glass.

• Consider presenting a Senior sash or crown as well.

• Personalized Cupcakes for each of the Seniors. Be creative, but if you need an idea, Coborns in Otsego has jumbo cup cake for $4 if you order in advance they will customize.

• Treats for the rest of the team and family members. Purchase cookies, cupcakes or brownies to serve to the team and families after the meet. Contact Booster Club for quantity.

• Tablecloth, napkins, and plates: request from the Booster Club.

• Water bottles: (mini) request these from the Booster Club.

During the Meet:

• Flower Distribution: Have Coordinator person arrange for Royals juniors to hand out flowers to seniors while their names are read during the script.

Senior Gifts & Wrapping Paper (1 Social Point) Budget: $260 

Before the Meet:

• Senior Gifts: Purchase and prepare the gifts. NO GLASS gifts.

• Gifts: in the past have included Royals hats, custom mugs, beach towels, bracelets, bags, water bottles and keychains.

• Wrap the gifts for presentation.

Here are some past ideas:

Post-Meet Celebration:

• Senior Speeches: After the meet, the team will celebrate the Royals seniors with speeches for each senior. Each senior picks a friend to read their bio and deliver a speech. After the speech the senior will be given flowers and a balloon.

• Seniors will be presented gifts

After the presentations, refreshments and desserts will be served.