Record Management

DESTRUCTION FORMS

When any disposal is considered, the Library of Virginia Records Retention Schedule must be consulted. Once records have met or exceeded the retention requirements and qualifications set forth in the retention schedule, the record series category can be destroyed. RM-3 forms must be completed and submitted to the Records Department prior to any records being destroyed. 

RECORD MANAGEMENT 

Special education and special services records (i.e., homebound, ELL, gifted/talented, etc.) are only maintained for five years following graduation, transfer or withdrawal from Radford City Schools. After five years these records are destroyed in compliance with the Library of Virginia policy. If you believe any of these records may be needed in the future, we highly recommend obtaining copies before they are destroyed. 

The Family Educational Rights and Privacy Act (FERPA) is the federal law that protects the privacy of student education (scholastic) records.  An education record is defined as those records that contain information directly related to a student and which are maintained by an educational agency or institution or by a party acting for the agency or institution.

FERPA gives parents certain rights with respect to their children’s education records.  These rights transfer to the student when he or she reaches the age of 18, “eligible student,” or is enrolled in a postsecondary institution.  Parents and eligible students are granted the following rights:

• The right to inspect and review the student’s education records

• The right to request that a school correct the student’s education record if he or she believes information is inaccurate or misleading

• The right to a hearing if the school decides not to amend the student’s education record

• The right to place a statement with the education record on what he or she believes is accurate if the school decides not to amend the student’s education record

Schools, generally, must have written consent from the parent or eligible student to release information from a student’s education record. However, FERPA allows disclosure to certain parties without written consent under certain conditions.

The FERPA does not govern retention or disposition of education records. Virginia public schools, K-12, must comply with the Library of Virginia records retention schedule for public school records (PDF) – Dec. 2014.

We will be purging 2018-2019 school records in June 2024. If you would like a copy of your student’s records, please notify Teresa Phillips, Registrar, Radford High School by May 15th, 2024.