Spring Inspiration Visit & Convening

AGENDA

REIMBURSEMENT POLICY

The Learning Agenda will reimburse participants for the following travel costs and incidental expenses:

• Transportation to/from Washington, DC by coach-class air up to $400. Increased travel funds are available on a case-by-case basis. Please contact Lauren Taranowski for pre-approval prior to reserving a flight that exceeds $400. If you do not request prior approval, your airfare reimbursement will be capped at $400. 

• Transportation to/from Washington, DC by coach-class train up to $250. Increased travel funds are available on a case-by-case basis. Please contact Lauren Taranowski for pre-approval prior to purchasing a ticket that exceeds $250. If you do not request pre-approval, your train fare reimbursement will be capped at $250.

• Personal automobile travel to and from Washington, DC. Reimbursement will be according to IRS guidelines and rates. The current rate is $0.67/mile. You must submit a map with directions and miles traveled with your reimbursement request. 

• If you cannot use the assigned group transportation from the airport, rideshare services, taxis, or public transportation are alternate options that can then be reimbursed. Please consider availability, personal safety, and cost when making your decision. Car rentals will not be reimbursed.

• Please contact Lauren Taranowski before booking a group van or bus rental.

• Personal Vehicle Parking (airport, train station or hotel). 

• Two additional meals while traveling (not to exceed $50 total).

All submitted expenses must be reasonable. You MUST retain your original, itemized receipts for all reimbursement requests. Receipts must detail the vendor name, the item(s) purchased, the date, and the amount. The actual vendor sales receipt is required because credit card statements generally do not include all the required information.  

Reimbursements will be processed after the event.  Access the reimbursement form here. Email the worksheet and photos or documentation of all receipts to Lauren.Taranowski@gmail.com. 

By submitting a travel reimbursement request, you agree that you have read and understand all of the instructions. Reimbursement requests that do not follow these instructions cannot be fulfilled. 

If you have any questions, please reach out to Lauren.Taranowski@gmail.com. 

PRE-WORK

We ask that you bring together your convening team for a 75-minute meeting to go over the following agenda. This meeting can also be shortened to around 60 minutes if the group decides to read the articles in advance. We request that you wait to have this meeting until after the upcoming Fairfax Webinar which takes place on Tuesday, March 18th at 2:30.

As you’ll see, we’re talking about scale! We’re excited to dive into this topic with you all down in DC. We’ll have dedicated time both at the convening as well as later in the spring to incorporate this learning into your SY25-26 Work Plans. We hope to streamline the overall process for what each grantee will be asked to submit in your interim report to Barr in June. 

As you go through the agenda, we ask that you capture brief reflections and notes in this shared Google doc. Completing this meeting, inclusive of reading and discussing the articles and attending the webinar, comprises all of the pre-work that we ask you to do. 

Please reach out if you have any questions about this pre-work or about any part of our upcoming trip.