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Throughout the year, we will host webinars for prospective students. These cover a variety of topics, such as Living on Campus, Paying for School, Orientation Basics, and more! These are always hosted on Wednesdays at 6PM MT.
All counselors should be in attendance during these, so mark your calendars and plan to be there!
Building Webinars in Webex
Building Webinars in Webex
Log into Admissions Events Webex Account at montana.webex.com. You may need to open an incognito tab for it to work correctly.
Click on the "Webinars" section on the left.
Click "Schedule a webinar".
Title the webinar as "[TOPIC] Webinar [SEMESTER]". Example 1
e.g. "Live Student Panel Webinar Spring 2024"
Schedule webinar for correct date at 6PM MT, duration 1hr. Example 1
Add panelists. Example 1
All counselors, special hosts/presenters, and panelists for specific webinar, etc.
Click on "Security" tab. *Keep the same passwords for ALL webinars. Example 2
Change Webinar password to "Bobcats!"
Change Panelist password to "Bobcats1!"
“Join before host” can be set for 30 minutes.
Skip the "Audio Connection Options" tab
Click on "Advanced options" tab. Example 3
Make sure "Automatic recording" is selected!
Click on "Webinar options" link. Example 4
Unselect "chat," show reactions," and "raise hand."
Click Schedule.
Keep tab open to refer to Webex invitation details later.
Example 1
Example 1
Enter title
Set date, 6pm start time, & 1hr duration
Add Panelists
Example 2
Example 2
Set passwords
Join 30 min prior
Example 3
Example 3
Select "automatically start recording"
Example 4
Example 4
Chat should be off- we use Slido now!
Once the webinar is scheduled
Once the webinar is scheduled
Send the Webex attendee (NOT THE HOST OR PANELIST) join link and webinar number to Nick (Example 1). He will create an "event" in Reach, and get it added to the Webinar Registration Form.
Example 1
Example 1
Webinar Email Communications and Schedule
Webinar Email Communications and Schedule
Students will receive invitation, confirmation, reminder, starting now, and a follow up email. The only one that the counselors are responsible for creating is the invitation. The rest are a part of a "Journey" in Reach, that are pre-made and populate with the webinar-specific information provided to Nick.
When you create the invitation, search for previous webinar invites to copy and adjust in Reach. The invite should include information on the topic, date and time, and a link to the registration form. All webinar emails will come from Anders's mail profile for consistancy.
This is an example of our current webinar communication schedule.
Hosting a Webinar
Hosting a Webinar
*Confirm that the webinar is automatically recording!
Start the webinar around 5pm (apx 1 hour before start time). As attendees join, make periodic announcements about the webinars start time.
"Hi everyone, thank you for joining! The webinar will begin in fifteen minutes, at 6pm sharp!"
Open the Slido app in Webex and set up any features you would like to utilize during the webinar prior to the 6pm start time.
Slido
Slido
Slido is an app extension that allows hosts to share polls and Q&As with the attendees.
Setting up Slido:
To access, select "apps" at the bottom of your screen.
2. Select and open the Slido app
3. From here, select "create new Slido."
Select “add” to build out the polls and elements you would like to use during the webinar. You can also choose to activate the audience Q&A.
Pre-make all the interactions you would like to use during the webinar. Select “launch” when you would like participants to view each poll. They can only see one at a time.
For participants: At the beginning of the webinar, instruct attendees to open the Slido app by selecting “apps” from the bottom right side of their screen, then selecting “Slido.” There is also a tech help slide that explains it that should be included at the beginning of the webinar slides. Once they have opened the app, anything you share with the attendees will automatically pop up on their screen. I recommend having them test it out, by opening an "open text" and asking attendees to comment where they are joining from!
*Only one “poll” can be up at once. When host changes it, it changes for the attendee. The only exception to this is the Q&A, which once opened by the host, the attendee will have access to the whole time in a separate tab.
Slido Features and Examples
Q&A
Must be enabled by the host (or panelist) for the attendees to utilize.
“Highlight” commonly asked questions for attendees to view at the top of their screen.
Selecting “answered” will clear the question from the panelists side and make the question disappear for all other attendees. The question and answer will stay visible to the person that asked it.
Multiple Choice
Ask participants to vote from a list of options.
Word Cloud
Visualize responses in a cloud of words.
Ranking
Asking participants to rate a list of options in order of preference. Slido will accumulate the data and share the average.
Quiz
Ask several multiple-choice questions in a competitive quiz format. Features a leaderboard to track and share winners.
Do not change to a different poll during a quiz, otherwise it will restart the quiz!
Open Text
Asks participants to answer in their own words.
Rating
Rating something or a question from 1-5 stars.
Survey
Allows you to combine all previous poll elements into a survey to collect data from attendees. Can also allow free response.
Results only visible to host, unless you opt to “unhide.”
Idea: use to collect data on webinar at the end. Launch 10 minutes before it’s over so people can rank and type in responses/suggestions.
***View results and analytics at Slido.com any time after webinar!***
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