DEPLOYMENT OF NEWLY HIRED

1. Open the sunfish system log-in my account: https://sf.dataon.com/sf6/index.cfm

Account name: abensongroup

User name: 0501140  

Password: Joan123!

2. To check the newly hired list for deployment, open the link : https://docs.google.com/spreadsheets/d/1sEFVSjgf5Z6l0s5OTsJQNZ4vFaRaCQTj/edit?gid=1124597873#gid=1124597873 (01 | Deployment and Requirements Checklist-BLOCKED)

• Check the latest list, as it will serve as your guide for which employees to encode.

• Wait for your supervisor’s approval before setting the status to “Employee,” especially if some requirements are still incomplete.

• Do not proceed until your supervisor sends you the updated file list. 

3. Go back to Sunfish then click the recruitment > applicant > position name (search the position and location, you can see it under the gsheet sf status column) > view applicant 

4. Find the name of the employee then click Set as Employee then input the details needed. Based it on the requirements in your file for personal information and for work details based it on gsheet.

To further understand these steps, click the link below. 

Set as Employee 

AUDIT Employee Details 

• UPLOAD PHOTO

• ADDRESS

• CONTACT NUMBER

• EMERGENCY CONTACT

• EDUCATION BACKGROUND

• FAMILY AND DEPENDENT BACKGROUND

a.   Open the sunfish system log-in my account: https://sf.dataon.com/sf6/index.cfm

Account name: abensongroup

User name: 0501140  

Password: Joan123!

b.  For update/ audit employee details

• Go to Employee > Employee information the search the employee no or employee name based on the excel list of audit employee details.

Note: Check the SF Company if what company he/she assigned if Abenson Ventures Inc, Electroworld or Affliates

• Click the Employee Number > Upload Photo 

  • • • ü  For Change ID Picture of new hire

      • Go to Employee > Employee Information > then search the employee no or employee name based on the excel list of new hire

      • Click the hyperlink employee number then click the Picture

      • Then upload Photo click choose File (note: check the deployment files folder for new hire)

      • Last, click upload

• After uploading the photo, click the Personal Info (Double-check the information already encoded by reviewing their requirements file, such as the birth certificate and NBI, for address verification. If there are any changes in contact details, address, emergency contact, family and dependents, or education, update the information and submit. )

• For checking of Employee Information

  • • •  Go to Employee > Employee Information > then search the employee no or employee name based on the excel list of new hire

      • Click the personal information, browse each tab to see if the employee details are complete

        • • • • • §  If married, indicate the place of marriage

                • §  Check address

                • §  Check Emergency Contact

                • §  Check Family/Dependents

                • §  Education

• For Employment Data 

  • • • • • • • • click the employment data browse each tab to see if the employee details are complete

• For, Custom Field – check the Direct Supervisor if already assigned if blank will modify the approver

  • • • Lastly, click the additional info browse each tab to see if the employee details are complete

• Check the Job Experience

  • • • Insurance Data > SSS |Pag-ibig | Philhealth

• For Valid ID Document Control of new hire - click the collapsible : Valid ID Upload per Employee below 

• For New Hire Password

  • • • Go to Employee > Employee Information > then search the employee no or employee name based on the excel list of new hire

      • Click the access profile

      •  Click Password

      • Then Click the User defined Password

      • Change the Password to default: Abenson123!

      • Note: User Password and Confirm Password

To further understand these steps, click the link below. 

Audit Employee Details 

a.   Open the sunfish system log-in my account: https://sf.dataon.com/sf6/index.cfm

Account name: abensongroup

User name: 0501140  

Password: Joan123!

b.  STEPS ON HOW TO UPLOAD VALID ID 

1. Click Employee > Employee Information > Employee Name / Employee No. then search the employee no or employee name based on the excel list of valid id for employee.
   Note: Check the SF Company if what company he/she assigned if Abenson Ventures Inc, Electroworld or Affiliates.

2. Once done searching, click the employee no. > additional info > document control

3. Click Employee name

4. Add (+)

5. For Document Name: Click the type of Valid ID uploaded by the employee
   (e.g Passport, National ID, Driver License, PRC License, Cedula 2025, SSS UMID ID)

6. Put the document number, effective date (Start date), Expired date of valid ID

7. Click choose file, then upload the softcopy of valid ID

8. Submit

For Valid ID upload (Start date, End date)

• Passport, Driver License, PRC License – Check the Issued date and Expiry Date

• SSS UMID ID and National ID
    For start date: should be hired date or OBD(note: check new hire list or MS Access)

         For end date: default 12/31/2033 (for Ntl ID if the end date is not provided, put the default)

• Cedula – Only 1 year validation (e.g Issued date: 01/01/2025 – Expiry Date: 12/31/2025)

Note: If same valid id for replacement and update the document number, effective date (Start date), expired date of valid id. Make sure the valid IDs that were uploaded are correct and accurate.