1. Check the employee’s DTR photo

   1. • Refer to the image sent by your supervisor.

2. Encode the actual Time In and Time Out

   1. • Enter the exact Time In and Time Out as written in the DTR.

3. Set the Shift Schedule based on Time In

   1. • Example: If Time In is 7:25 AM, choose Shift Schedule: 09H_0730_1630

      • Always round up the schedule (not down) to the nearest valid shift code.

4. For RESTDAY entries

   1. • If “RESTDAY” is written on the DTR:

      • Click the Rest Day checkbox

      • Leave the Actual Time In/Out columns blank

5. For HOLIDAYS

If the employee is present on a holiday:

5. 1. • 1. 1. • Change the Shift column to FLEX

              • Enter the employee’s actual Time In and Time Out in the Actual Time columns

              • In the Overtime section:

              • Click the plus (+) button

              • Input the actual Time In and Time Out again

If the employee did not report to work on the holiday:

5. 1. • 1. 1. • Simply click the FLEX checkbox

              • Do not encode anything in the Time In, Time Out, or Overtime columns

              • Leave all other fields blank

6. For OVERTIME entries

5. 1. • Click the plus (+) button to add an overtime entry

      • In the Shift Daily Out column, retype the scheduled Time Out

      • Then, enter the actual Time Out of the employee

REMINDERS‼️

📝If No REST DAY

• Default rest day is sunday

• In the actual time column, put his actual time in and out according to his DTR

• In the shift column, based it on his time in (e.g. Time In: 8:08 am, Shift Schedule: 09H_0830_1730)

• Click overtime and put his actual time in and time out

• Note: There should be one rest day per week so if you saw that he has no rest day for the whole week, choose the default rest day which is Sunday!

📝For VL or Vacation Leave

• In the Shift Column, put his regular shift code (e.g 09H_0800_1700)

• For Actual Time Column, leave it blank

• In the Other Status Column, find and check the VL

📝Overtime should be minimum of 30 mins

📝For Shift Schedule 

• No LATE

  • If the employee’s time-in is earlier than the scheduled start time (e.g., 8:25 AM), you should still set the shift schedule as 08:30 AM to 05:30 PM or 09H_0830_1730 to avoid marking it as late.

• No UNDERTIME

  • If the shift schedule is 09H_0830_1730, the time-out should be 5:30 PM (1730) or later. Any time-out earlier than 1730 will be considered undertime.

Example:

• Time In: 08:05 AM (0805)

• Time Out: 04:00 PM (1600)

• Shift Schedule: 09H_0830_1730

✅ To avoid undertime, adjust the time-out to 1730, not 1600.