Board Duties and Important Documents

Executive Board:

President

The president oversees all positions on board. Not only do they must know what every position on board entails, they must be able to fill in these positions in the event that a member is unable to accomplish their tasks in the given time. Being president on board also means that they are automatically UVSA staff and must attend certain events under the demand of the UVSA President.

Internal Vice President (IVP)

The Internal Vice President is second-in-command in the circumstance that the President is unable to perform duties. IVP is also in charge of managing Interns, booking rooms for the club, and organizing Vietnamese Graduation Ceremony. They also maintain board internally and always finding ways for board to operate more smoothly.

External Vice President/Intercollegiate Council (ICC)

ICC is in charge of keeping relations externally with UVSA and other school's VSAs. As a UVSA staff member, ICC is expected to help UVSA plan intercollegiate events and must attend ICC meetings. ICC represents Long Beach in UVSA, and in order to strengthen relationships with other schools one must go to external events and encouraging members to go as well.

Secretary

The secretary's job is to carry out/delegate all administrative duties, email the meeting minutes to board every week, take notes during board meetings, and sending the complete meeting minutes to the general VSA public. The secretary also is in charge of collecting emails and emailing VSA members the weekly newsletter.

Treasurer

The treasurer's job is to organize/update annual operating budgets and manage money within the club, maintain the cashbox and agency account, and write and apply to grants that will help maintain club activities.

***Every member on board must read and be familiar with the VSA Constitution and Bylaws.

Coordinators and Chairs:

VCN Director

The VCN Director's job is to coordinate and direct LBVSA's Annual Vietnamese Culture Night in the spring. This includes but is not limited to directing an original skit that incorporates various performances, appointing committee heads, and working with E-Board to book rooms and finalize dates.

Events Coordinator

The events coordinator must plan and organize special events or club activities. In these events, one must provide leadership and direction to those involved and oversee every aspect of event planning. Event coordinators also have to work with other schools or clubs for any collaboration events.

ACE Chair

ACE Chair is responsible for updating the ACE application, pairing and revealing bigs and littles for the fall and spring, maintaining communication with family heads, and planning and coordinating ACE related events/activities.

Marketing Chair

Marketing chair is responsible for collaborating with board members to develop promotional and/or information visual media. They must also maintain the LBVSA website as well as all social media platforms that LBVSA uses.

Archivist

The archivist must take and post pictures of every general meeting and event that involves LBVSA, create videos when needed, and maintain digital records of LBVSA on several different social media platforms.

Activities Chair

Activities chair must create activities for every meeting that engage both old and new members as well as incorporate Vietnamese Culture.

Fundraising Chair

Fundraising chair plans and coordinates fundraising events as well as sponsorships.