Registration

About the Registration System

• Abstract submission and registration will use the same system. 

  • Abstract submission will be open in November 2025. 

  • Registration and hotel reservations will be open in February 2026 and will close on April 3, 2026.

Although we don't have an early bird discount, we strongly recommend finishing the registration as early as possible.  

Due to the capacity limit of the venue, registration for participants who don't give presentations might be restricted. If the number of registrations approaches the limit of the venue, we may close the registration system before April 3.  

Conference Fee

80,000 JPY (approx. 540 USD / 460 EUR)

• We offer social programs to registered participants free of charge.
  If you wish to add accompanying persons, please indicate when you register. Additional fees will apply. For more details of social programs, see the Social Programs page.

• You need to pay the fee by April 3. Payments after this date will not be accepted.

Student Presenter Travel Stipend

• We provide financial support of 30,000 JPY for students presenting at the conference. 

• The applicant must be a student on the day of the conference, meaning you have not yet been officially awarded a doctoral degree.

• Eligible students can apply for support when submitting their abstract.

• In the unlikely event that applications exceed our budget, we would use a fair random selection.

Hotel Reservations

• If you prefer to stay at the venue, Shimonoseki Grand Hotel, you can reserve rooms at the time of registration. 

Cancellation and reimbursement

• Conference registration: cancellations made before April 3, 2026, will receive a full refund.

• Hotel reservations made on our registration system: cancellation and full reimbursement are possible up to 21 days before check-in.