Mail Merge Emails in Outlook

On a normal day at work, you often have to send dozens of emails to your team or clients. That can be a time-consuming process. However, it can be done in just a few clicks with the Outlook Mail Merge—a smart feature that is quick and simple. You can enjoy the convenience of sending a bulk of emails without wasting time and energy. 

To merge emails in Outlook, follow these steps: 

Step 1: Add your email content to Microsoft Word. 

Step 2: Add your email details to the Excel spreadsheet. 

Step 3: Open your MS Word document and click on the Mailings option. 

Step 4: Open Start Mail Merge and select Email Messages from the list. 

Step 5: Open Select Recipients and select the Use an existing List option. 

Step 6: Search for the file and open it. 

Step 7: Now, select the first row. 

Step 8: Click “Insert Merge Field” and use it to add the contact details. 

Step 9: Click “Preview Results” to check the emails.

Step 10: Click on the arrow buttons to check the emails curated for different contacts. 

Step 11: Click “Finish & Merge” and select “Send Email Messages.” 

Step 12: In the Merge to Email window, click on “Email” in the To field. 

Step 13: Go back to the spreadsheet and select the email column. 

Step 14: Provide a subject line. 

Step 15: Click on the OK option. 

Step 16: Go to your Outlook and open the “Sent items” box to check the status of the sent email.

Source:- Mail Merge Emails in Outlook