TO:
DATE:
The Board of Directors
Please be advised that a meeting of the Board of Directors of ______________________ CORPORATION will be held on __________________, at ___, o’clock at the offices of the Corporation at ______________________________, to take up the matters indicated in the attached agenda, as well as any other matter which may properly come before the meeting.
__________________________________
Corporate Secretary
TO:
DATE:
All Stockholders
Please be advised that the Annual Stockholders’ Meeting of _________________________ CORPORATION will be held on __________________, at ___, o’clock at the offices of the Corporation at ______________________________, to take up the following matters:
Call to Order
Report on Attendance and Quorum
Approval of Minutes of Previous Stockholders’ Meeting
Report to Stockholders
Approval of Financial Statements
Ratification of Acts of the Board and Management.
Designation of External Auditor
Election of Board of Directors for the Ensuing Term
Such Other Business as may properly come before the meeting
If you are unable to attend the meeting, kindly accomplish the enclosed Proxy form and return the same to the undersigned prior to the date of the meeting.
__________________________________
Corporate Secretary
_______________________________________________________
(Name of Corporation)
Notice is hereby given that at a meeting of the board of directors of the _____________ held on ________, 20____, unpaid subscriptions to the capital stock of the corporation (or the percentage thereof declared due) were declared due and payable to the principal office of the corporation at ___________________ on ________________, 20____.
All stock upon which the subscription, with interest accrued, has not been paid on ________________, 20____, will be delinquent and advertised for sale at public auction, and unless payment of the subscription, with interests and costs accrued, is made before sale of the stock, same will be sold on ___________________, 20_____ to pay the amount of the subscription and accrued interest together with the costs of advertising and expenses of sale.
________________________, 20_____.
_______________________
(Secretary)
Dear Valued Stockholder:
Please be informed that in connection with the application of the corporation to amend its Articles of Incorporation increasing its authorized capital stock from ___________________ PESOS to _______________ PESOS – common shares (which amendment was approved by the stockholders representing more than 2/3 of the outstanding capital stock at the annual stockholders’ meeting and unanimously approved by the Board of Directors in the Board meeting, both held _______________), you may now exercise your pre-emptive rights to subscribe to the increase in the authorized capital stock in proportion to your present shareholding.
Considering that the corporation needs to process the increase as soon as possible in line with its expansion programs for this year, you are hereby given (10) days from receipt of this NOTICE within which to exercise your pre-emptive rights, otherwise you will be deemed to have waived the same.
___________________, Philippines.
Very Truly Yours,
______________________________________
Corporate Secretary
Noted by:
______________________________________
President