Programs

When the membership approves the PTA’s budget, it authorizes the board of directors to spend the PTA funds.

This is not an authorization for a committee to spend funds. It is common for each committee to formulate its own plan and budget, and present these to the board of directors.

The board reviews these plans and the committee’s budget in relation to the entire PTA budget and approves, modifies, or disapproves the committee’s plans or budget.

No committee chair or committee member can commit the PTA to a program, project, activity, plan or any obligation, financial or otherwise, without approval of the board of directors. If contracts are to be signed, only elected officers may sign them.

When plans change within a committee which may impact the budget, approval must be obtained to spend funds not previously approved.

Expenses incurred without prior approval may become a personal expense and not be reimbursed by the PTA.

Managing your Nonprofit PTA Handbook (See page 19 )

How to Manage Your Budget

Committees do not function as separate groups but are part of the association and must operate within the framework of PTA bylaws, policies, and procedures;

Committees make recommendations, not decisions;

All projects and activities must have the approval of the executive board and the association in advance; and

All money raised or derived from the activities of a committee is deposited in the unit treasury and shall not be expended by any chairman or committee without the approval of the executive board and association.