Webmaster Checklist

Meet with the President/Officer Board to discuss the Webmaster’s role and current tech needs.

Review existing Discord server setup and website structure (Google Sites).

Clarify expectations for moderation, updates, security, and communication channels.

Identify the target audience (new members, active club members, external visitors).

Review other student organizations’ Discord servers and websites for best practices.

Look at past club website iterations and server structures for consistency.

Explore useful Discord bots, website templates, and automation tools.

Collect logos, graphics, and any official club branding assets for website integration.

Ensure admin/moderator access to the club’s Discord server and Google Site.

Create a backup of the website and server settings before making major changes.

Organize website content by sections (events, resources, about, contacts, FAQs, etc.).

Set up a test environment (private website page or Discord test channel) for experimenting.

Review and update channel organization (e.g., announcements, general chat, event info).

Set clear rules and guidelines, pin them in a rules channel, and enforce them.

Assign moderation roles and ensure proper permissions are set for officers and members.

Add or update useful bots (e.g., MEE6 for auto-moderation, Dyno for role management).

Check server security settings (e.g. disable excessive @everyone mentions, enable verification steps).

Ensure all pages are functional, accessible, and up to date.

Regularly update the homepage with recent announcements or event details.

Upload new resources (meeting notes, PDFs, forms) to relevant pages.

Maintain consistent branding (club logo, fonts, colors) across the site.

Optimize the site for mobile usability and readability.

Ask officers and members for feedback on website content and Discord usability.

Check for broken links, outdated content, or missing information.

Ensure the Discord server and website align (cross-posting key announcements).

Adjust website structure, content clarity, or server channels based on feedback.

Set a regular schedule for reviewing and updating website content.

Monitor Discord activity levels and moderation needs.

Train future officers on website editing and Discord moderation best practices.

Keep a record of login credentials and backup files for a smooth leadership transition.

Track website traffic and Discord engagement to identify areas for growth.

Note challenges and improvements for the next Webmaster.

Document what tools and strategies worked best for future reference.

Build a portfolio of major website changes or server improvements for personal experience.