Contacting New Members

1. Update info of the new members by copying from the CC-Volunteer Registration to our Team Member Roster.

2. Welcome the new members to the group chat by "@" them

3. Remind them to change their group alias (First & Last Name, School abbreviation & graduation)

4. Send them the link to the Bilingual Storytime orientation

5. Send them the link to the Bilingual Storytime website

6. Ask them to view the "Videos" tab in the website to get a feel of what voices they should use and how they should edit the videos

Retrieving Member Information

Contact them privately and ask for the following

1. First & Last Name

2. High School & Graduation Year

3. Preferred Email

4. Preferred Task (photographer, translator, Chinese or English reader, & editor)

Once you have asked for this info, please update the CC-Bilingual Google Sheets ordered by high school graduation year

Reviewing Videos

When viewing videos, you are looking for the following

1. Do their voices match the context of the story book?

2. Is there any distracting background noise? Is so, please point it out and ask them to fix it

3. Does the music fit the story book?

4. Does the video follow the correct format?

a. Intro Video

b. Self - Introductions with their pictures

c. Reading of the Story

d. "Thanks for Viewing!" page

e. Ending Video

5. Identify the video's areas of improvement and where the whole team can learn from

6. Did the editor use the zoom in/zoom out effect? If not, please remind them to do so, so the video looks more lively

Start with an encouraging phrase "Nice job!" etc. then continue with your suggestions

Publishing Videos

Here is a video on how to upload the videos

Reviewing Translated Material

1. Open the Chinese version of the book with the English version of the book

2. Check for errors and or missed pages

3. If all is looking good, contact the translator and direct them to the hour forms

Weekly Announcements

This is mostly when you notice that the team isn't too active. We want to make sure that everyone is active and participating at least 2 times per school semester & there is at least 1 video out each month

1. Remind them of the task list

2. Remind them to turn in their reflections (~100 words) + picture for 1 hr. of community service - turn in to Cindy Li

Individidual Check-ins

This is mostly to get an idea of where everyone, who have signed up for a task, is at with their task.

1. Check-in with them and remind them that they have signed up for a specific task

2. Ask if they would like additional time

Helping New Members Getting Started

Some members might be interested in trying new tasks out of their comfort zone, but don't know where to start

For Audio Recorders

For Video Editors

The above are links to the pages in the website where they will be able to learn the basics of audio recording and video editing, please have them start there