About AWC

The Animal Welfare Club of IIT Guwahati (IITG) stands as a beacon of compassion and advocacy within the campus community. Established with the noble goal of promoting kindness and care towards campus birds and animals, the club comprises dedicated students and faculty who work tirelessly to raise awareness about animal welfare issues and implement concrete solutions. From organizing rescue missions and adoption drives to conducting educational workshops on responsible pet ownership and wildlife conservation, the club actively engages the campus in meaningful dialogue and action. Through their initiatives, they not only foster empathy towards animals but also inspire a spirit of stewardship among the future leaders of society. The Animal Welfare Club of IITG embodies the institute's commitment to social responsibility and ethical leadership, leaving a lasting impact on both its members and the broader community.

ACTIVITIES OF THE CLUB

1. The club will take up three major activities: –

a)  Neutering/Sterilization - The club proposes to conduct periodic sterilization drives (annually) to maintain a controllable and healthy stray dog and cat population inside the campus.

b) Vaccination – Periodic vaccination drives (annually) to prevent dogs and cats from being infected with rabies, parvo, and other viral and non-viral diseases.

c)  Responsible feeding - Create permanent animal feeding stations in hostels and other locations to support the feeders to feed stray animals responsibly. Animal feeders can carry out their responsibility at the proper place and allotted time without causing inconveniences to the residents. The construction of dog-feeding zones will also limit the movement and territorial fights among the dogs.

2. General awareness programs will be conducted in collaboration with animal welfare NGOs to make the campus residents aware of stray dogs' legal rights and behavioral traits and how to interact with them as per circumstantial needs.

3. Adoption camps will be organized to find appropriate homes for the campus puppies.

PROCEDURE FOR CLUB ACTIVITIES

i.                 All applications/ mail must be forwarded through the AWC Club general secretary.

ii.               All mail should be cc to AWC Club general secretary.

iii.              Neutering, Vaccination and feeding applications/ mails/ bills should have the signature / must be cc to the respective heads as well.

iv.              General Secretary will be directly responsible or can allot a respective member as a head for events other than feeding, neutering, vaccination.

v.                The General Secretary should be in communication with the HAB General Secretary and HAB Chairperson for planning of any event.

PROCEDURE FOR FINANCIAL EXPENDITURE

i.                 Each AWC board can spend only 90% of the available funds. 10% of the available funds will be carried forwarded.

ii.               General secretary will be responsible for decisions regarding how much money to be reimbursed to each case (dog/cat)

iii.              The general secretary will be responsible for decisions regarding how much money to be reimbursed to each location.

iv.              Club money can be availed by members through submission of proper bills and photographs (treatment process/dog catching and medicines)

v.                For availing the reimbursement from the club, one must be registered as a AWC volunteer or a member.

vi.              Reimbursements can only be availed for amounts above 500.

vii.            For availing reimbursement prior permission must be taken from the General Secretary AWC for taking the dog out of campus only through the official AWC email ID. The General Secretary should also be intimidated about the return to campus through mails with a short summary of diagnosis done. (This is for the purpose of keeping records)

viii.           100% reimbursements can be made for major expenses but is not mandatory. (Subjected to availability of funds)

ix.              Reimbursements can only be availed through proper approval of the concerned authorities.

x.                For reimbursement of bills till an amount of …………………………

-        Feeding bills (signature required- Feeding head, General secretary, HAB General secretary, allotted faculty member)

-        Neutering bills (signature required- Neutering head, General secretary, HAB General secretary, allotted faculty member)

-        Vaccination bills (signature required- Vaccination head, General secretary, HAB General secretary, allotted faculty member)

xi.               

xii.            For reimbursement of bills till an amount of …………………………

-        Feeding bills (signature required- Feeding head, General secretary, HAB General secretary, allotted faculty member, HAB Chairperson)

-        Neutering bills (signature required- Neutering head, General secretary, HAB General secretary, allotted faculty member, HAB Chairperson)

-        Vaccination bills (signature required- Vaccination head, General secretary, HAB General secretary, allotted faculty member, HAB Chairperson)

xiii.           For reimbursement of bills above an amount of …………………………signature of the dean would be required

xiv.           For emergency treatments the General Secretary, be allowed to have an amount of Rs 20000 however the General secretary is supposed to inform the HAB General secretary, Neutering Head, Vaccination Head and Feeding head about each expense along with the remaining balance.

-        Bills need to be submitted within 2 days of availing of funds.

-        Emergency treatment funds can only be availed for expenses above Rs 500 and till Rs 5000.

-        The AWC General Secretary has the rights to decide how much money be allotted to each patient.

-        Provided Rs 20000 is spent the GS can have next Rs 20000 only after 6 months of tenure completion.