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A Note from the Team
A Note from the Team
As humans, we learn through observation, interactions, and reflections. That is often hard to do when you are in a classroom with a group of tiny humans all day every day. A quality improvement project, like BASIC, understands this. As part of the BASIC project, we will provide you with a state coach to work with your program. These coaches will work with you to develop a coach of your own, onsite, who understands your program and can be there every day to support current and new staff in developing the key practices. These coaches will be provided with an array of resources and tools to assist in working with programs and staff to improve practice. Coaches, know that you are not expected to navigate this process alone. Our office will be there to assist and guide you along this pathway. This page is just to give you a snippet. Just know, based on what we have learned through the project, good, consistent coaching and a supportive administration is at the heart of improvement.
~The ECSE Team
What is Practiced-Based Coaching?
What is Practiced-Based Coaching?
PBC framework has three key components: 1) shared goals and action planning, 2) focused observation, and 3) reflection and feedback.
Coaching Overview
Coaching Overview
Please take time to look through these materials to get a better understanding of what practice-based coaching is all about.
Copy of Master pbc-mod-presentation.pptxCopy of PBC Coaching Agreement.pdf
Coaching Year At A Glance - see documents and information needed to complete steps below
Data Analysis - Determining Need
Review ECEE Indicators
Review CLASS scores
Review TPOT scores
Getting Started - Beginning of Year
Develop a Program Implementation Plan
Collect ADE Release Forms for Children/Staff
Complete the Site Benchmarks of Quality
Develop Program Goals
Teacher Yearly Targets - Beginning of Year
Review Data with Teacher
Work as a Team to Plan Goals for the Year
Choose 3 Modules to Align with Goals
Establish Module Completion Target Dates
Observation Cycles - Throughout Year
Plan Pre-Observation Meetings (set the purpose)
Observation in the Classroom
Reflection with the Teacher on Data Collected
Data Collection - Throughout Year
BIRS
Data Collection Sheets
Coaching Documentation
Reflection and Planning - End of Year
Reflect on Progress
Review, Revise and Improve the Plans
Data Analysis
Data Analysis
As a coach, you have to decide where you need to start and where you need to go with your program and your individual teachers. You are the tour guide on a pathway to improvement. Choosing the stops along the way can be the most difficult part.
Review all data that you have on hand. Maybe this is ECEE Indicators. Maybe this is a CLASS score. Maybe this is a TPOT or TPITOS Score. Hopefully...you are more than one. Then you can really compare the strengths and needs of a teacher and determine where you are going to get the most bang for your buck with the components chosen for coaching.
Site Planning
Site Planning
These documents are used to assess the current functioning of the site or program and lay out a plan of implementation for the BASIC Key Practices. This should be done at least at the beginning or preferably beginning and end of each year.
Site BoQs.pdfSite Benchmarks of Quality
Site Benchmarks of Quality
BASIC Site Implementation Plan.docxSite Implementation Plan
Site Implementation Plan
Teacher Goal Planning
Teacher Goal Planning
These documents are used to assess the current functioning of the classroom and develop and improvement plan with teachers/staff. This should be created at the end of every year and reflected upon regularly.
BASIC ECEE Indicators Updated 4.30.25.xlsxECEE Indicators
ECEE Indicators
BASIC ECEE Teacher Action Planning Form_BlankTeacher Action Plan/Goals
Teacher Action Plan/Goals
Observation Cycles
Observation Cycles
Coaches must always plan what is to occur, reflect, and make changes based on the observation. It is a cyclical process for growth and improvement.
Observation Planning
Observation Planning
Use a collection method for observations. This example looks at the pre-observation meeting, observation, and post-observation session with the teacher.
Reflect on the observation before you meet back with the teacher for the post-observation. Coaches don't "tell" teachers what to do. Like a good classroom teacher, they formulate guiding questions that lead the teacher to observations and needs around practice.
Coaching notes.docxObservation Planning
Observation Planning
Starter Phrases for Coaches
Starter Phrases for Coaches
This form gives you some inspirations for the types of comments and questions you can use to lead teachers to self-reflection.
Copy of Maser coaching-corner-series-starter-phrases.pdfStarter Phrases
Starter Phrases
Data Collection
Data Collection
Coaches must always monitor data to ensure that they are keying in on the correct needs. Teachers and children change (or they should) as they go through the BASIC process. Understanding this will encourage you to check in on your data frequently. See the calendar for due dates.
TPOT and TPITOS
TPOT and TPITOS
The Teaching Pyramid Observation Tool (TPOT) and Teaching Pyramid Infant-Toddler Observation Scale (TPITOS) collect coaching data that is used to support individual teachers. These tools are used to see where teachers are in implementing Pyramid Practices to improve challenging behaviors. The TPOT is used for preschool and the TPITOS is used for infant/toddler classrooms. We provide periodic tranings on these tools in order to certify staff to be observers. Please contact the team for information on how to submit this data.
Behavior Incident Report System
Behavior Incident Report System
The BIRS is a free downloadable tool that is designed to help a program collect data on behavior incidences. We have periodic trainings on how to use this tool to collect data. You can find out more by visiting: https://challengingbehavior.org/implementation/data-decision-making/birs/
Classroom Assessment Scoring System
Classroom Assessment Scoring System
Quality rating scale reports can give you snapshot of current classroom and program performance. You will notice that many of the CLASS dimensions align directly with the TPOT. It is nice to compare the results to get a more solid picture of strengths and needs.
BASIC ECEE Indicators
BASIC ECEE Indicators
The BASIC Early Care and Education Environment Indicators is a self-reflection checklist used by teachers to reflect on their own practices. It is great to compare the teacher's view with the other outside observer tools to see if teacher's understand their own baselines for improvement.
BASIC ECEE Indicators Updated 4.30.25.xlsxSite Coach Observation Forms
Site Coach Observation Forms
Keeping and reflecting on your coaching observation forms will allow you to track your pathway from point A to point B. You will be able to review and collect information on discussion, strengths, needs, and insights.
Coaching notes.docxReflection and Planning
Reflection and Planning
Coaches must always monitor data to ensure that they are keying in on the correct needs. Teachers and children change (or they should) as they go through the BASIC process. Understanding this will encourage you to check in on your data frequently. See the calendar for due dates.
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