Exhibitor Information

We invite exhibitors who wish to provide instruments sales, musical supplies, instrument repair services, other musician-focused goods and services, or locally inspired merchandise and souvenirs. You will have the opportunity to engage with our registrants throughout the event and the general public as they attend the concerts.

Hours

Exhibitor Setup:  Tuesday, June 3 between 4-7PM  

Exhibitor Tear-down:  Saturday, June 7 at 2PM 

Exhibitors can expect the most traffic during the following days/hours:

Wednesday, June 4

8:00AM-4:00PM

6:30-9:00PM (during concerts and intermission)

Thursday, June 5

8:00AM-9:00AM

2:00PM-5:00PM

6:30PM-9:00PM (during concerts and intermission)

Friday, June 6

8:00AM-9:00AM

12:00PM-4:00PM

6:30PM-9:00PM (during concerts and intermission)

Saturday, June 7

8:00AM-9:00AM

12:00PM-2:00PM

Cost

The exhibit space rate is $75 and includes a 6' table, a table cloth, two chairs and two Convention badges. Electricity will be on a "first come, first serve" basis and only by request. Exhibitors will have the option of purchasing meals with their registration for daily breakfast at $5 per day, Thursday Luncheon at $35, and Saturday Banquet at $65.  If you need to cancel your table, you need to do so before February 1, 2025.  Meals must be purchased by May 1, 2025.

Complimentary Services 

• Link to company website on the convention website

• Listing in the program book if reservation recieved by April 30, 2025

• Free WiFi

Liability and Indemnification

Neither the exhibit facility, nor The Association of Concert Bands, nor any of the service contractors will be responsible for loss of or damage to any property in storage, while in transit to or from, and within the confines of the exhibit hall even though it may at any time be under the temporary control or direction of The Association of Concert Bands or its service contractors. 

Questions

Contact Amy J. Steiner - conductor@buffalowinds.org

Advertisers Information

Deadline to become an advertiser has passed.

We invite advertisers wishing to promote instruments sales, musical supplies, instrument repair services, and other musician-focused goods and services in our program book. Additionally, as many convention attendees either live in the area or will be staying here for the week, we are searching for patrons wishing to promote: dining, shopping opportunities, tourist attractions, cultural experiences, and locally inspired merchandise and souvenirs.  

Advertisement Costs

Premium Spots [in color, first come first serve, only 1 available]

• Outside Back Cover - $475

• Inside Front Cover - $425

• Inside Back Cover - $425

Interior Pages 

Interior Requested Placement - add $25

• • Full Page with Bleed [8.5 x 11] - $375

  • Full Page [7.75 x 10.25] - $350

  • 1/2 Page Horizontal [7.75 x 5] - $185

  • 1/2 Page Vertical [3.75 x 10.25] - $185

  • 1/4 Page [3.75 x 5] - $100

  • 1/8 Page [ 3.75 x 2.5 ] - $50

Forms

• Advertisement Reservation Form (pay online) may also upload your artwork on this form

• Submit graphics for your advertisement once payment has been made

Dates and Deadlines

• Reservation of Space by April 1, 2025

• Submission of Ad Copy April 15, 2025