Always enter a QC flag for the field the name with parenthesis is contained in. Example R for Grantor field
When an individual’s name contains an obvious surname in parenthesis before or after the surname, two entries should be made. In each instance the parenthesis marks should be omitted:
Once with the name not in parenthesis as the surname. The name in parenthesis should be entered as the last given name.
Once with the word in parenthesis as the surname. The surname not in parenthesis should NOT be entered.
Name presented: Jane Ann (Smith) Simpson
Would be indexed as:
SIMPSON, JANE ANN SMITH
SMITH, JANE ANN
Name presented: Bridney Monique Love (Alloway)
Would be indexed as:
ALLOWAY, BRIDNEY MONIQUE
LOVE, BRIDNEY MONIQUE LOVE
When an individual’s name contains an obvious given name in parenthesis before or after a given name, two entries should be made. In each instance the parenthesis marks should be omitted:
Once with the name(s) not in parenthesis as the given name in their given name positions. The name in parenthesis should NOT be entered.
Once with the name(s) in parenthesis as given name in their given name position. The given names(s) not in parenthesis should NOT be entered.
Name presented: Robert C. (Bobby) Smith
Would be indexed as:
SMITH, ROBERT C
SMITH, BOBBY
Name presented: William (Bill) James Smith
Would be indexed as:
SMITH, WILLIAM JAMES
SMITH, BILL
If you are having trouble determining if the name in parenthesis is a surname or given name then flag the document and a senior indexer will check it.