Always enter a QC flag for the field the name with a hyphen is contained in. Example R for Grantor field
An individual’s name presented with a given name followed by two names separated by a hyphen or other mark should be entered twice as follows:
The words separated by the hyphen or mark should be entered as the surname with a space entered instead of the hyphen or other mark.
The last word of such a surname should be entered as the surname.
Multiple word surnames are increasingly used. These “compound names” suggest two entries. Once beginning with the first word of the compound name and both names as the surname. With the second entry, the last word of the compound would be entered as the surname. These compounds while similar to prefixes are distinguished in having the hyphen or other mark separating the words.
Name presented: Jane Smith-Simpson
Would be indexed as:
SIMPSON, JANE SMITH
SMITH SIMPSON, JANE
This is the ONLY time a space is allowed in a surname.
Multiple word surnames shall not be assumed. If no hyphen or other mark separates words in a name it is not necessary to treat the name as a compound surname.
Only names with hyphens shall be treated as a compound surname. The indexer is not required to make the assumption that other possible compounds (without the hyphen) are indeed compound surnames.
Name presented: Jane Smith Simpson
Would be indexed as:
SIMPSON, JANE SMITH
(the above name does NOT contain a hyphen)