If an instrument sets out as a party the name of an institution, trust or group and such institution or group is represented by a board, board of trustees, trustee, board of regents, board of governors, minister or similar group representing such institution or group, the name(s) should be entered:
In the name of the institution, trust or group represented, as a non-human business name and
In the name of each trustee presented followed by the word “TRUSTEE.”
Institutions such as colleges, churches, trusts and others are frequently represented by boards of trustees, trustees, regents, ministers and the like. It is appropriate to index them in the name of the entity that is the actual real party in interest in the transaction as well as the trustee or trustees of the institution.
Name presented: Board of Regents of the University System of Georgia
Would be indexed as:
UNIVERSITY SYSTEM OF GEORGIA
Name presented: James Harris, Edwin Cottler, William DeLand, Trustees of the First United Church of Hillview
Would be indexed as:
FIRST UNITED CHURCH OF HILLVIEW
1ST UNITED CHURCH OF HILLVIEW
HARRIS, JAMES TRUSTEE
COTTLER, EDWIN TRUSTEE
DELAND, WILLIAM TRUSTEE
Name presented: Reverend John Berry, Bishop, Episcopal Diocese of Georgia
Would be indexed as:
EPISCOPAL DIOCESE OF GEORGIA
We do not index Reverend John Berry because he represents the church