No abbreviated titles should be entered EXCEPT as follows:
When a name is presented with the title “MRS” followed by a name. The abbreviated title “MRS” should be entered as the last given name. No comma should separate the given name(s) from the title “MRS.”
When an apparent abbreviated title is the only given name.
Spacing in the title should be preserved and entered as presented.
Name presented: Mrs. John Lloyd Anderson
Would be indexed as:
ANDERSON, JOHN LLOYD MRS
Name presented: Capt. Steubing
Would be indexed as:
STEUBING, CAPT
We index “CAPT” because the first (given) name is missing.
Name presented: Mrs. Jesse Anderson
Would be indexed as:
ANDERSON, JESSE MRS
Name presented: Sgt. E8 Anderson
Would be indexed as:
ANDERSON, SGT E8
Name presented: Lt. Col. James Hendricks
Would be indexed as:
HENDRICKS, JAMES
When an apparent title is in the name of an individual and the title is not abbreviated the name should be entered:
Once with the apparent title as the first given name, and
Once with the apparent title as the last given name.
This is necessary because many words which we typically consider as titles are actually used as given names. “Judge,” for example is a fairly common given name. The same word however could imply that the individual is a judge of a court and in such case would be a title.
Name presented: Captain John Allen
Would be indexed as:
ALLEN, CAPTAIN JOHN
ALLEN, JOHN CAPTAIN
Name presented: Judge James Allen
Would be indexed as:
ALLEN, JUDGE JAMES
ALLEN, JAMES JUDGE
Name presented: Miss Martha Stewart
Would be indexed as:
STEWART, MISS MARTHA
STEWART, MARTHA MISS