When reference is made to an additional name(s) by such terms as “formerly known as,” “fka,” “formerly,” “et al,” “et ux,” “Doing Business As,” or “DBA,” etc…the additional names(s), if any, should also be entered separately. The descriptive terms should not be entered.
Below are a few examples:
Name Presented: Jane Smith f/k/a Jane Simpson
Would be indexed as:
SMITH, JANE
SIMPSON, JANE
Name Presented: Southeast Trust bank successor by merger to Southern Trust Co
Would be indexed as:
SOUTHEAST TRUST BANK
SOUTHERN TRUST CO
Name Presented: Red Hill Savings a division of Hill Financial SA
Would be indexed as:
RED HILL SAVINGS
HILL FINANCIAL SA
Below is a list of additional name identifiers (meanings are shown in parenthesis to the right of the identifier):
AKA Also Known As
FKA Formerly Known As
NKA Now Known As
DBA Doing Business As
FDBA Formerly Doing Business As
T/A Trading As
Et al and others
Et ux and wife
Et vir and husband
Formerly
Receiver for
As Receiver For
Successor by Merger
Division of
Successor to
When a person or entity signs a document as an agent, such person’s or entity’s name should NOT be entered unless:
Such person or entity is also a party, or
The principal’s name is not present. In this instance the words describing the agent’s capacity should be entered following the given name or business name, or
Such person or entity is a trustee. In this instance the word “TRUSTEE” should be entered following the person or entity name.
People sign documents on behalf of and as agents for corporations, governmental bodies, other non-human entities and as attorney-in-fact, trustee, estate representative, guardian or agent for other individuals. The names of such a signer should not be entered unless they appear as a separate individual party to the document, or are a trustee, or unless the entity or person on whose behalf they are acting is not referenced on the document.
Name presented: John Smith, Trustee for William Edwards
Would be indexed as:
EDWARDS, WILLIAM
SMITH, JOHN TRUSTEE
Name presented: Bill Johnson, Individually and as guardian for Susan Johnson
Would be indexed as:
JOHNSON, BILL
JOHNSON, SUSAN
The above name generates 2 index entries because Bill Johnson is acting for himself (Individually) and as a guardian for Susan Johnson.
Name presented: Philip Andrews Attorney in fact for Aaron Brown
Would be indexed as:
BROWN, AARON
Name presented: Norris Miller as agent
Would be indexed as:
MILLER, NORRIS AGENT
For the above name we include the word “AGENT” because the document does not tell us who he is agent for.
Do NOT index parties labeled as:
Administrator
Administratrix
Agent
Attorney-in-fact
Conservator
Custodian
Executor
Executrix
Guardian
Member
Personal Representative
Power of Attorney
President
Secretary
Treasurer
DO index parties labeled as:
Nominee
Receiver
Trustee (“TRUSTEE” should be included when indexing)
Partner
If a corporation is a party to a document and the individuals signing for the corporation are not labeled as agents then they should be indexed.
Name presented:
First Family Builders
by: James Mcintosh
Would be indexed as:
FIRST FAMILY BUILDERS
MCINTOSH, JAMES